2023 Texas Conference on Digital Libraries
Permanent URI for this collectionhttps://hdl.handle.net/2249.1/156776
After three years in the virtual space, the Texas Conferences on Digital Libraries will be held in-person, and we could not be more excited to welcome you back to Austin. Hi… How are you? As we reunite face-to-face, we’ll pause to reflect on all that has changed, especially ourselves and our workplaces, and forge a path forward together.
Our work centers on increasing equitable access to digital materials, valuing the individual, celebrating differences, eliminating barriers, and providing space everyone can fully participate in. Let’s share how we work at work, how we work together, and how we work through challenges old and new.
So, hi. How are you… really? We can’t wait to find out at TCDL.
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Item A Digital Image Library: Making it possible with Facial Recognition(Texas Digital Library, 2023-05-17) Prud'homme, Max; Peta, LokeshEnsuring the discovery and preservation of digital archival assets is an important aspect of digital curation work at the Oklahoma State University Library. In the fall of 2023, the university archives resumed their machine learning work after conducting a successful pilot project that explored the use of facial recognition techniques to curate a high-value archival collection. With support from Library Administration, the digital archives are moving forward with the development of a dynamic search engine, using machine learning, to improve the predictability and performance for searching thousands of digital assets. To achieve this, the team is constructing a model that is easily trainable and an interactive application to search images more efficiently. With consideration to scalability and sustainability, the facial recognition technology used in the pilot project is being extended to a larger and more diverse dataset of face images. The presenters propose to showcase the project flow, context, planning, design and architecture in a demonstration/tutorial-like presentation. They will address challenges and initial feedback, with a particular focus on scalability, sustainability, as well as ethical issues associated with facial recognition technology.Item A Path to Open and Accountable Digital Preservation Collaboration(Texas Digital Library, 2023-05-17) Mumma, CourtneyIn addition to hosting NDSA Innovation Award-winning Digital Preservation Services, TDL is part of an informal affinity group called the Digital Preservation Services Collaborative (DPSC). We are a group of digital preservation organizations united in our commitment to preserve the cultural, intellectual, scientific and academic record for current and future generations. We came together because digital preservation is a cultural-heritage-wide challenge that is best accomplished together. We may be best known for having published the Declaration of Shared Values in late 2018, a document which provides standards to which our community can hold us accountable. The values that inform and direct our collective work are collaboration, affordability and sustainability, inclusiveness, technological diversity, portability/interoperability, openness and transparency, accountability, stewardship continuity, advocacy, and empowerment. Digital preservation requirements differ broadly across units and between institutions, and decisions are too often made for the short-term based predominantly on real or imposed resource scarcity. This understanding, alongside recent developments in the digital preservation ecosystem, inspired the DPSC to revise and expand the Values statement. We are witness to the growing ubiquity of commercial Digital Preservation vendors in community and professional spaces, which has precipitated the increased uptake of their technologies and investment from institutions. Digital preservation-focused professional associations, including TDL, witness the United States suffering from a dearth of digital preservation leadership and guidance. This presentation will discuss these values and efforts to curb trends that do not align with them.Item A Pilot Study on Social Science Graduate Students’ Data Core Competency(Texas Digital Library, 2023-05-17) Zhou, XuanProviding ongoing data management instruction for graduate students has become increasingly prominent in research projects. In Research Data Management (RDM), many researchers have identified different data management skill sets required for data curators, researchers, or students. Yet, literature does not provide sufficient evidence for determining the need for RDM training from social science student researchers’ perspectives. To our knowledge, few empirical studies exist that examine social science graduate students’ RDM practices. Understanding students’ experiences with research data and research data training, and their perception of RDM—identifying their data core competency status—can help develop a knowledge base for RDM education. Our research designed a pilot study for a data core competency measurement to examine how important data competence was regarded by social science graduate students and the status of their data core competence. Results demonstrated the importance of building an academic atmosphere where RDM best practices are valued in graduate social science programs. Additionally, we launched a pilot exam to evaluate students' data core competency using 16 questions to address each stage of the research data life cycle. Future studies on the development of standardized data core competencies measurement are suggested to build on our preliminary findings.Item ACRL Diversity Residencies as a Recruitment Method toward a More Inclusive Workforce, or Diversity Residencies: It’s Complicated(Texas Digital Library, 2023-05-17) Thompson, Jeremy; Sanchez, Karina; Chamblee-Smith, Genevia; Oduok, ImaFor decades, residencies and fellowships have been a way to train early-career librarians in the practical applications of their MLS theoretical knowledge. They have been used as pathways for professionals from marginalized backgrounds to get their feet in the door of academic institutions. The ethics and efficacy of residencies is gaining attention as a research topic, particularly among former and current residents. With UT Austin, and now TDL, hosting the only ACRL Diversity Residency programs in Texas, how can other institutions in the state learn from their examples? How can other academic libraries implement residency programs of their own that benefit the host universities and the residents without tokenizing? This panel presentation will involve current library residents to discuss the practicalities and the experiences of diversity residencies.Item Airtable Basics to Bring Your Work to Life!(Texas Digital Library, 2023-05-18) Hernandez, GabrielleAirtable is a relational database that makes all your program’s data actionable. All your data is synced across all your workflows which allows updates to happen in real time without the hassle of manually updating information. As digital librarians, our work is constantly changing and our time is extremely valuable. Airtable can help us track our ever growing list of innovations, projects, data, and roles. In this demonstration, participants will learn the basics of Airtable to help bring their spreadsheets and workflows to life by structuring, syncing, and storing data in a way that fits each of our unique needs. It can also help organize our workflows by creating processes that can be shared with your entire team. With a few basic skills, you can create a sustainable way to let Airtable do the heavy lifting freeing up your time and mental load allowing for a healthier work life. By the end of the presentation, participants will: *Have a better understanding of Airtable *Learn the basic structure and commands of Airtable *Receive hands-on practice on how to create relational databasesItem An Empirical Survey of the Analytic / Continental Divide(Texas Digital Library, 2023-05-16) Barta, WalterWhat is the difference, if any, between analytic philosophy and continental philosophy? Contemporary philosophers tend to identify themselves, and so contemporary philosophy is divided, roughly along these lines. Thus, two fields of discourse, the analytic and the continental, have emerged. But is this division substantive or rhetorical? Is it helpful or harmful? What are its effects inside and outside the discipline? Can these categories be concretely defined, or are they nebulous and provisional? Some metaphilosophers, like C. G. Prado, in A House Divided, have suggested that analytic philosophy and continental philosophy are distinguishable based on respective focuses, and that the divide falls along lines, such as these: problem solving versus political engagement, philosophical analysis versus synthesis (e.g. a genealogical orientation), bottom-up versus top-down approaches to disciplinary hierarchy. Others have suggested that the analytic/continental divide is erroneous, illusory, merely rhetorical, or simply nonexistent. Each of these constitutes a claim that is empirically testable against the fields of discourse of the two (sub)disciplines through a comparison of textual data: the presence of logically valent as opposed to politically valent words, manner of reference to historical figures, and distribution of textual citations. Inasmuch as these correspond to quantifiable metrics, each of the aforementioned questions may have a discrete and demonstrable empirical answer. The use of empirical and statistical surveys in philosophy is unusual, but its recent implementation by David Chalmers (as in his recent “What do Philosophers Believe?”) and other influential philosophers has proven its ability to develop important insights.Item AtoM-izing Archival Collections(Texas Digital Library, 2023-05-18) Richardson, MatthewLaunched in March 2020 (really!), the McGovern Historical Center (MHC)’s archival management system utilizes Artefactual’s AtoM (Access to Memory) application to provide access to archival finding aids as well as digitized and born digital assets. This short presentation will walk through the MHC’s workflow for creating archival description, importing it into AtoM via CSV, and making it available online.This lightning talk will give particular emphasis to the workflow as it relates to digital objects. The CSV upload includes links to Amazon S3, where the MHC stores its access files. From there, AtoM automatically generates thumbnail representations, which appear in-line with the archival description and link out to the full-size access files.While nothing is perfect, the MHC’s systems and workflow offer efficiencies for a small staff and seamless discoverability for users.Item Break, Drift, Rot: How Academic Librarians Can Weatherproof References in Electronic Theses and Dissertations(Texas Digital Library, 2023-05-17) Anders, KathyElectronic Theses and Dissertations (ETDs) suffer from reference rot in a manner similar to other scholarly publications (Massicotte and Botter), but involve a greater breadth of librarian involvement in their management, dissemination, and preservation. Indeed, reference rot in ETDs in disciplines where students are citing “web-at-large” (Klein, et al.) material is a particular problem, in that web-at-large sources generally are not preserved and archived to the same degree as scholarly journal articles. Because of this, cited material in ETDs is prone to rot either from a number of factors ranging from links that do not resolve to substantial content drift. In an effort to mitigate reference rot in ETDs, a team of researchers from Texas A&M University and Los Alamos National Laboratories came together to consider how to address the issue through socio-technical interventions, melding technical solutions (permalinks, web archiving, and, ideally, Vireo integration) with human awareness (instruction to authors). This presentation will discuss the researchers’ in-progress work about how both types of interventions can be deployed at academic libraries to help create ETDs that are more resistant to reference rot. While the particular focus of this presentation is on ETDs, this presentation will intersect with topics in digital preservation and web archiving. Mia Massicotte and Kathleen Botter, “Reference Rot in the Repository: A Case Study of Electronic Theses and Dissertations (ETDs) in an Academic Library,” Information Technology and Libraries 36, no. 1 (2017): 11–28, https://doi.org/10.6017/ital.v36i1.9598. Martin Klein, Herbert Van de Sompel, Robert Sanderson, Harihar Shankar, Lyudmila Balakireva, Ke Zhou, Richard Tobin, “Scholarly Context Not Found: One in Five Articles Suffers from Reference Rot,” PLoS ONE 9, no. 12 (2014), https://doi.org/10.1371/journal.pone.0115253.Item Breaking Down the Book: Literature Review and Practice of Book Digitization(Texas Digital Library, 2023-05-18) McIntosh, Marcia; Kellum, ChristinaWith a large number of books flowing into their department, one digital projects lab decided to conduct research on the methods of scanning using the equipment and software available to them. Lab staff will report on their findings and what factors went into deciding what type of books get scanned where and how. Results will include changes to local digitizing standards and clarified workflows based on the types of books to be scanned.Item Changes in Hiring and Retention at University Libraries: Panel discussion with Library Administration(Texas Digital Library, 2023-05-17) Holmes, Ramona; Bruxvoort, Diane; Mahoney, Jessica; Kellum, ChristinaHosting a panel discussion with Library administrations across Texas University libraries concerning the hiring landscape. Over the past couple of years, there has been a wave of librarians jumping from institution to institution or even from department to department. Gaining the perspective of administration of how libraries are handling these transitions amongst the Texas Landscape that would allow for collective ideas. Questions to the panel will center around recruitment, pay, retention, professional development, support, and sharing future action plans.Item Checking In: OER Accessibility as a Journey, not a Destination(Texas Digital Library, 2023-05-18) McClean, JessicaSince its inception in 2018, the UTA Libraries OER publishing program has centered accessibility as a core principle. Mavs Open Press has established award-winning accessibility statements and workflows to ensure our resources are accessible to and usable for all readers. However, after exploring SiteImprove, a new accessibility tool that we hoped would streamline our processes, we found that we were still missing the mark in many ways—not only did we discover a number of issues that had been either introduced since or missed by our initial accessibility checks, but we also found that even our newer resources were subject to link rot. We assure our authors that their OER will be living documents that can continue to grow and develop over time, but our accessibility standards still reflected a traditional model where a resource could be considered “finished” upon publication. Beginning this summer, we will begin piloting a new model of continuing quality control for our published resources in order to maintain our high standards over time. This presentation will discuss the existing Mavs Open Press accessibility requirements, introduce this new quality control model, and consider possible challenges for implementation and scalability.Item Collaborative Exploration of the Newest DSpace: Updates from the TDL DSpace 7 Task Force(Texas Digital Library, 2023-05-18) Park, Kristi; Lyon, ColleenThe long-anticipated release of DSpace version 7 has arrived. With support ending Summer 2023 for older versions, the TDL DSpace User Group put together a task force to collaborate on testing and documentation. Members of the DSpace 7 Upgrades Task Force, representing several TDL member institutions, will discuss the process of organizing a multi-organization working team, testing new software features, and planning for migrations of their institutional repositories. How do libraries from different university systems work together in testing and documenting DSpace 7 features for their own IRs and those of others? How can the experiences of this task force be applied to other consortial efforts around software upgrades?Item Completing Grant Work During Pandemic Times and How a Series of Unforeseen Obstacles Elevated the Outcome(Texas Digital Library, 2023-05-17) Griffith, ArranIn 2020 the DuraSpace Community Supported Programs division at Lyrasis was awarded an IMLS Grant to develop, pilot and create documentation to provide Fedora 3 users a migration path into the newest version of the open-source repository software - Fedora 6.x. Originally proposed as an 18 month project, the program team and pilot partner institutions were faced with challenges which could never have been planned for, including a global pandemic which rendered some of the grant deliverables nearly impossible to complete in their original format. Through continual re-evaluation, community input, willingness to pivot and the unwavering support of the pilot project partners, and nearly 3 years later, the final grant deliverable was completed. The path to get there was not straightforward, nor without barriers, bumps and setbacks, but the final outcome was significantly more sustainable, accessible and thorough than originally planned. This presentation will discuss the roadblocks and challenges we encountered throughout this project and how we navigated the ever-changing landscape to reach the finish line. We will showcase the work produced via this grant and highlight it’s importance for all communities involved.Item Creating Subject Metadata for The Chronicles of Oklahoma in The Gateway to Oklahoma History(Texas Digital Library, 2023-05-16) Carroll, Hannah"The Oklahoma History Society partnered with University of the North Texas Libraries in 2020 to make The Chronicles of Oklahoma available in The Gateway to Oklahoma History digital library. The Chronicles of Oklahoma is a periodical that has been published for over a century, and it covers a variety of sensitive cultural and historical topics and perspectives. The focus of this poster is the creation of subject metadata for The Chronicles and the variety of methods used to collect and apply subject terms to a record. We confronted the challenge of creating accurate as well as accessible subject metadata while working with this collection. In order to provide a holistic view of the content and restrict our own bias, we included subject terms from a variety of sources in our metadata. We aimed to increase user recall and serve researchers whose various perspectives reflect differences in terminology. We created a controlled vocabulary of subject terms and added terms from familiar standards such as the Library of Congress Subject Headings list, terms from our own UNT Libraries Browse Subject system, terms from other higher education institution library websites, and terms from the articles themselves. We edited and updated our subject spreadsheet frequently, and we have made it accessible to The Oklahoma Historical Society. This poster will act as a visual guide to our process, which can serve as an example to other information professionals as a possible method for subject metadata creation."Item Decision Trees for Answering Digital Libraries’ User Feedback(Texas Digital Library, 2023-05-18) Fisher, Sara Lynn; Coates, MaciFor over a decade, the University of North Texas Libraries have encouraged users to submit questions, suggest corrections, request captions of audio-visual materials, and, in recent years, provide GPS coordinates for items in our digital collections. Responses are aggregated into an administrative database locally referred to as our "feedback system.” These responses are plentiful; last year, we logged over 3100 reference questions. In 2022, the UNT Libraries’ Digital Libraries division engaged student assistants to help answer the hundreds of emails we receive each week via two of our digital repositories, The Portal to Texas History and UNT Digital Library. As a result, it became necessary to develop specific training materials for these students due to the variety of inquiries and the number of stakeholders involved. One set of materials, developed by the students themselves, are decision trees that visually map the decision-making process followed while analyzing submitted questions. End nodes within the diagrams suggest how to respond to the user or who to contact within our organization for more information. Decision trees are a helpful way to encapsulate organizational knowledge in a compact format and can be used to answer a diverse array of questions in a uniform way, providing a cohesive experience for users who submit inquiries. Our presentation will outline how these visualizations aid decision-making as the feedback assistants analyze and triage user feedback. We will also place these tools in context by describing elements of our feedback system and our workflows for handling virtual reference.Item Developers' Birds-of-a-Feather(Texas Digital Library, 2023-05-16) DeForest, LeaInviting all software developers, technology specialists, system administrators, and interested IT folk to convene for discussion, networking, show-and-tell, Q&A.Item Development Support for the TAMU Libraries Transition to FOLIO – A One Year Check-In(Texas Digital Library, 2023-05-17) Creel, JamesAt the start of January 2022, Texas A&M University Libraries went live with FOLIO for production library services, leaving aside the Voyager ILS that had been in production for 20+ years. The TAMU Libraries development team played a central role throughout the transition by contributing to the worldwide community effort of FOLIO software development, providing local solutions for data migration, and reimplementing TAMU Libraries’ suite of legacy services in the new framework. In the process, the development team experienced its closest involvement thus far with our librarian colleagues and gained many insights into practical librarianship. Migration of data from the Voyager ILS to FOLIO was a large undertaking that evolved over two years. On the face of it, this is the sort of Extract, Transform, and Load task common in information systems – but developers had to adapt to different database schemas and APIs as the FOLIO product was developed. Hundreds of trial migrations were run for different data types (Users, Vendors, Purchase Orders, Bibliographic Records, etc.) before the final migration that populated the initial FOLIO deployment. Reporting is a major requirement for any ILS and satisfies fiscal, accreditation, and analysis needs. Our Voyager infrastructure provided dozens of reports, mostly in Perl and SQL, that needed re-implementation. This process is mostly complete but is still ongoing. In support of reporting, we introduced two new FOLIO modules with the aim of enabling needed business process workflows for some of the reports. These modules are mod-workflow, which allows FOLIO to register and invoke workflows through an external workflow engine, and mod-camunda, a reference implementation in production at TAMU which interfaces with the Camunda workflow engine. For simpler SQL-based reporting, we are exploring business intelligence tools such as CloudBeaver and Superset. Spine label printing presented an interesting problem, as there was no integrated solution that shipped with FOLIO. However, ExLibris corporation has provided an open-source desktop application for use with Alma, known as SpineOMatic. TAMU developers wrote a shim called mod-spine-o-matic to allow FOLIO to provide Alma-like responses for bibliographic records, allowing SpineOMatic to work in the FOLIO context. Of final note are two additional services: MyLibrary, which allows patrons to manage their accounts; and the Get It For Me Button, which embeds customizable buttons in the VuFind catalog so patrons can request document delivery according to circulation rules. These applications were originally written to work with Voyager through a middleware service called the Catalog Service. This service formatted Voyager responses and data to be more easily consumed by our modern webapps. Happily, when we transitioned to FOLIO, we were able to modify how Catalog Service read data (from FOLIO rather than Voyager) and did not have to significantly modify MyLibrary or GIFM Button. As luck would have it, our historic ILS transition coincided with significant organizational changes at Texas A&M and career changes among many TAMU Libraries faculty. We will discuss our experience navigating this institutional transition at the same time as the FOLIO adoption.Item Digitizing, Georeferencing, and Metadata Creation of Local Maps: Enhancing Discoverability and Celebrating the Centennial Anniversary of the Texas Collection at Baylor University(Texas Digital Library, 2023-05-18) Been, Joshua; Stuhr, DarrylThis project involves the digitization, georeferencing, and metadata creation of the local Waco map collection at the Texas Collection at Baylor University Libraries. We have two main objectives. First, to create an interactive mapping website to celebrate the upcoming centennial anniversary of the Texas Collection. Second, to enhance the discoverability of the georeferenced map content for researchers in Texas and worldwide. When this project was envisaged in the Fall of 2022, only a handful of Waco-area maps from our collection had been scanned and made discoverable through our Digital Collections portal powered by Quartex. To increase this collection, the first two steps were to scan additional maps and then to georeference these maps. The digitization process involves scanning the original maps and converting them into digital files. The georeferencing process involves aligning the scanned maps with real-world coordinates so that they can be overlaid using mapping platforms. One of our objectives is to enhance the accessibility of our local Waco-area maps to researchers beyond Baylor University, both within and beyond the state. To achieve this, we will create metadata in the Aardvark format, which will enable other institutions running a GeoBlacklight portal to import our metadata and discover our growing collection. Another key objective is to develop an interactive mapping display that highlights the georeferenced maps and enables users to explore the historical geography of the local area. To accomplish this, we will leverage ArcGIS Online to create a compelling and user-friendly interactive mapping experience.Item DSpace User Group Meeting(Texas Digital Library, 2023-05-18) Hight, Alexa; Stokes, Charity; Oduok, Ima; Park, Kristi; Woodward, NickItem ePADD: Email Archiving for Beginners(Texas Digital Library, 2023-05-17) Banuelos, ChrisAs electronic communication becomes more and more ubiquitous, what steps are organizations taking to archive and provide access to emails? Here at Rice University, the University Archives have been mandated to preserve all of the email correspondences from our newly outgoing university president. Since we've not done this before, we've started experimenting with a software called ePADD. This open-source software allows digital archivists and librarians to process email collections, preview the content for personal information that may need redaction, provide metadata, map the metadata to a local finding aid, and act as a point of contact for patrons requesting access to the content. After testing the software, we are almost ready to start archiving the collection. I'd like to take this opportunity to share with the community what I've learned from our ePADD tests. Additionally, since I've yet to formally begin the project, I'd like to ask the community to share with me any and all experiences thay have had with email archiving. My hope is that this session will be informational not only for the attendees but for the presenter as well.
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