2016 Texas Conference on Digital Libraries
Permanent URI for this collectionhttps://hdl.handle.net/2249.1/76248
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Item A "3-Stage Banner" Concept for DSpace(2016-05-25) Zhang, Zhongda; University of OklahomaLike many statewide consortial repositories, the SHAREOK system in Oklahoma (https://shareok.org) strives to present a unified appearance while giving partner institutions some control over their own branding, as well as custom branding for their internal customers’ communities and collections. We’ve implemented a mobile-responsive “3-stage banner” concept that allows for a uniform shoulder anchor, a block for the institution’s logo, and a block for the community or collection logo.Item Animating Digital Libraries(2016-05-24) Williamson, James; Southern Methodist UniversityCultural heritage institutions and archival repositories are increasing their presence online with social media and are working to make a bigger impact online while making the best use of staff time. One of the ways that these institutions have been successful in reaching communities on social media has been through the adoption of internet communication and language. Significantly, more institutions are using frame animation to create GIFs (Graphic Interchange Format). GIFs created from movies, TV shows, artwork, etc. are ubiquitous on the internet. By taking physical and digital materials from their collections and manipulated them to create looping videos, animated artwork, and 3D models, institutions have found a way to adapt this internet currency to promote their archival holdings. This workshop will instruct participants on how to use image editing tools to create 3 types of GIFs used by cultural heritage institutions and archival repositories on the web. The instructor will lay out the underlying techniques that go into creating these GIFs step by step. The first part of the workshop will facilitate the use of several still images of an object to create a 3D like model. The second part of the workshop will help participants work with digitized video to create a looping video. The third part of the workshop will train participants to animate a piece of artwork. The workshop will conclude with a discussion on the issues surrounding the use of these techniques and how they can be addressed. The workshop will last 2 hours. Participants in the workshop will need to bring their own laptop along with a version of either Photoshop or Photoshop Elements. Both are available as a trial version for 30 days. To better facilitate hands on instruction, the number of participants will need to be capped at 25Item Automating Digital Collection Processes(2016-05-25) Starcher, Christopher; Luttrell, Robert; Texas Tech UniversityProcessing digital collections is tedious and time consuming. It is also susceptible to human error. Although it is impossible to automate all digital collection creation processes, at the Texas Tech University Libraries, we have taken steps to automate many of our processes in an effort to expedite digital collection creation and to eliminate human error where possible. The University Library and the Southwest Collection/Special Collections Library conduct digital collection projects autonomously and collaboratively. While some of the processes at each library are similar, others are unique to the individual environments. In this presentation, we will discuss the needs of each environment and reveal the solutions implemented to meet those needs.Item Batch Importing into DSpace with the SAFCreator(2016-05-24) Creel, James; Texas A&M UniversityA commonly difficult use case for any digital repository is the ingest of large batches of items. Batches can come from all sorts of campus and community stakeholders with varying types and quantities of content, differing ways of representing metadata, and unique needs for access control and licensing. The heterogeneous nature of batches presents a fundamental challenge to automating the importation workflow and has lead to ad hoc and brittle solutions. The DSpace institutional repository software enjoys wide adoption in academia and industry, and is a flagship service of the Texas Digital Library to its member institutions. DSpace offers a simple but powerful batch import format called SAF (Simple Archive Format) that allows for metadata assignment, licensing, organization of files into bundles, and authorization management. SAF is simpler than other programmatic means of importation into DSpace such as the METS SIP (Submission Information Package) used by SWORD or HTTP POST requests to the REST API. However, generating SAF batches usually still requires external software, programming work, or a combination of both. There have been some efforts to provide generalized tools for processing metadata and content into SAF (notably Peter Dietz’s SAFBuilder https://github.com/DSpace-Labs/SAFBuilder), but when batches have special requirements regarding licensing and permissions, it has usually entailed custom code to do the processing. In addition, the spreadsheets often used to encode metadata are prone to errors such as invalid field labels and incorrect or missing filenames. It greatly accelerates a batch loading workflow to get validation of the input prior generating the archive and attempting to import it into DSpace. A new tool designated SAFCreator aims to provide enough flexibility to eliminate programming requirements for a wide variety of batch loads, and has been used by librarians at Texas A&M to ingest content into several collections this past year. The tool is packaged as a lightweight desktop java application. A list of important features includes: Input of metadata and file references as CSV spreadsheets; support for any number of schema.element.qualifier labels; support for multiple values in a field; wildcards to select all the files in a directory; customizable item licenses; customizable read access policies on items; modular verifiers for batches. The code is open source at https://github.com/jcreel/SAFCreator and under current development. I welcome and encourage pull requests for new features and verifiers. In this workshop, I will demonstrate the tool and provide instruction on DSpace batch imports with SAF.Item Batch processes for faculty work in an institutional repository(2016-05-25) Borrego, Gilbert; Kehoe, Chris; Roberts, David; Lyon, Colleen; University of Texas at AustinIR managers frequently run into problems with getting submissions into their systems. Getting the word out to campus about the service can be difficult and even interested faculty may not always have time to follow through with uploading their work. Repository staff at UT Austin created a workflow that takes advantage of Creative Commons licenses, publisher copyright policies, and DSpace batch processing to get faculty content into Texas ScholarWorks where it can be found by interested individuals. Over the past two and half years, repository staff have uploaded 1375 faculty publications to Texas ScholarWorks, with an additional 1078 items ready to be ingested. The next step is to work on getting usage statistics out to faculty so they are aware of the impact of adding their work to an open repository. We will discuss the rationale behind this new workflow, the script that we use to check Sherpa/Romeo, the batch processing program we use to prepare content for DSpace, and problems and issues that have come up along the way.Item “A Battle Axe in the Time of Battle” - Procedures, Policies and Other Protectants When Working With Sensitive Content(2016-05-25) Ames, Eric; Baylor UniversityEvery collection has them: materials that contain sensitive content, from songs that disparage cultural groups to forms with identifying information like Social Security numbers and birthdates. And as more and more archival resources are digitized and made available online, it can be a challenge to ensure nothing slips through the cracks. Fortunately, there are concrete steps digitizers can take to keep unpleasant surprises from derailing digital content. This presentation will focus on three key concepts when dealing with sensitive content: prescreening archival collections, working with stakeholder groups and creating policies to help the institution prepare for and address negative feedback. Eric S. Ames, Baylor University’s curator of digital collections, will share the steps Baylor has taken over the years to ensure proper handling of materials ranging from sheet music to campus yearbooks and beyond.Item "Better Living in North Carolina": Challenges of Presenting Agricultural Statistics From The Past(2016-05-25) Stewart, James R.; North Carolina State UniversityThe Special Collections Research Center at NCSU Libraries is exploring historical datasets as part of its LSTA-funded digitization project “Better Living in North Carolina: Bringing Technology To The People.” Through the project, thousands of resources from the North Carolina Cooperative Extension Service will be digitized. Among these materials are annual statistical reports completed by agricultural extension agents from 1923 to 1967. These reports contain potential legacy datasets from various agricultural fields, from farming soils to home health and nutrition. This poster will present examples, insights on the challenges of extracting data from digitized archival materials, and the value of these resources for today’s researchers. We hope that data researchers across multiple disciplines may find new and unexpected datasets in special collections.Item Beyond Text: Best Practices for Cataloging Music-ETDs and Associated Audio-Visual Materials(2016-05-25) Hartsock, Ralph; Alemneh, Daniel; University of North TexasCurrent writings about the cataloging and access creation for ETDs has focused solely on print or text. The performing arts, and increasingly, the sciences, utilize other media that must be accounted for during cataloging. These include audio recordings of recitals, lectures, other performances. Video presentations of performances, artistic or scientific, must be cataloged and linked to the textual dissertation. This presentation will discuss issues and consideration in describing and integrating ETDs and associated contents.Item BIBFRAME Beginnings at UT Austin(2016-05-24) Cofield, Melanie; Davis, Jee-Hyun; Brown, Amy; Quagliana, Alisha; Ringwood, Alan; University of Texas at Austin; Harry Ransom CenterStaff from UT Libraries, the Harry Ransom Center, and the Tarlton Law Library have been collaborating in discussion group activities during the last year to develop knowledge and skills in anticipation of life after MARC, investigating the brave new world of linked data in libraries with a focus on the Library of Congress Bibliographic Framework (BIBFRAME) initiative. Our group efforts to better understand BIBFRAME and linked data for libraries include in-depth discussions of current literature, webcasts, and presentations; strategic application of Zepheira’s Practical Practitioner training; and hands-on experimentation transforming local metadata in various formats for various resource types to BIBFRAME. Our analysis of the resulting transformations has helped us gain insight on mapping complexities, data loss, false transformations, potential new metadata displays, and the limitations of the tools involved. The experimentation process overall has afforded us the opportunity to ask targeted questions about what is needed to move towards linked data and to gain a better view of the frontier of Technical Services staff skillsets. In this panel presentation, we’ll share details about our approaches to maximizing the group learning experience, and lessons learned from grappling with new concepts, data models, terminology, and tools. Representatives from our experimentation teams will report on the initial experience of transforming MARC and non-MARC data sets to BIBFRAME, and what we see as emerging questions and next steps.Item Birds of a Feather: Archivematica(2016-05-25) Allain, Sara; Krewer, Drew; Artefactual Systems; University of HoustonIn this one hour Birds of a Feather session, we will discuss new and upcoming developments to Archivematica, the open-source digital preservation software platform. We will discuss features of the 1.5 Archivematica release, features of the upcoming 1.6 release, and give an update on the Archivematica community including new and novel workflows being deployed by our community of users. Following general discussion of Archivematica updates, we will discuss a proposal to form an Archivematica User Group for Texas. Informal user groups exist in other geographical areas. Anyone is welcome to attend and contribute ideas for how Archivematica users, and those interested in becoming Archivematica users, can connect in between TCDL conferences. This session is appropriate for anyone who is interested in Archivematica- no experience with the software is necessary. Drew Krewer, of University of Houston, will co-host this session.Item Card Catalog Conversion: The Revenant(2016-05-25) Scott, Bethany; Vinson, Emily; University of HoustonThroughout the late 1970s and early 1980s libraries around the world tackled the monumental task of converting miles of card catalog to machine readable formats accessible by computer. While this immense undertaking was ably handled and traditional card catalogs are rarely seen in libraries today, they continue to be the only means of access to some legacy archival collections. This was the case with a substantial portion of the KUHT TV video collection at the University of Houston Special Collections. In the summer of 2015, six Rolodexes were donated along with several thousand videos representing almost 30 years of public television broadcasting in Houston. With a goal of gaining intellectual control and creating patron access to this unique video collection, Bethany Scott, UH Coordinator of Digital Projects and Emily Vinson, UH Audiovisual Archivist designed a pilot project to assess methodologies for card catalog conversion in the twenty-first century. In this presentation we will discuss past approaches to card catalog digitization, and the two methods we utilized to convert our Rolodex card data into a usable digital format - manual data entry for handwritten cards and scanning, OCR and data parsing for typewritten cards. We will discuss the pros and cons of each approach, how this pilot will inform future UH projects and ideas for others wishing to create digital access points for similar collections.Item Cataloging Services in Support of Digital Library Collections(2016-05-26) Olivarez, Joseph; Furubotten, Lisa; McGeachin, Robert; Texas A&M UniversityTo promote inter-departmental collaboration, our presentation shows real examples of some of the many services your cataloging department can offer to support your digital projects: Organizing your serials/series and their numbering and sequencing for digitizing and indexing; Repairing or creating MARC bibliographic records representing the print format of your objects, and; Mapping the resulting MARC data to spreadsheets, or other schema as needed (i.e., Dublin Core, MODS etc.); Preparing MARCXML records for HathiTrust; Using XSLT to crosswalk data from one schema to another; Use MARCEdit and/or other tools to efficiently normalize, refine and correct data; Develop strategies, workflows, tools, and documentation enabling staff to quickly create metadata for unregistered collections.Item A Catalyst for Social Activism: The Digital Black Bibliographic Project at Texas A&M University(2016-05-26) Potvin, Sarah; Hankins, Rebecca; Ives, Maura; Earhart, Amy; Texas A&M UniversityWhat can we learn from bibliographies? A proof of concept currently underway at Texas A&M University, the Digital Black Bibliographic Project (DiBB) poses bibliographies as sites of and tools for activism, allowing new fields and communities to quickly categorize and organize themselves. This presentation considers Dorothy Porter’s A catalogue of the African collection in the Moorland Foundation, Howard University Library (1958) and Abdul Al-Kalimat’s The Afro-Scholar Newsletter (1983-91); reviews a historical schism in libraries between bibliographies and subject categorization; and outlines the goals of DiBB, which seeks to diversify the digital cultural record and produce a robust dataset for black cultural research.Item Crafting a Digital Preservation Patchwork: Stitching the Pieces Together(2016-05-25) Buckner, Sean; Texas A&M UniversityCharged with developing a digital preservation program at Texas A&M University that would provide coverage for the University Libraries and those they serve, in 2015 the newly hired Digital Preservation Librarian began assessing the Libraries’ goals, content, resources, and needs in regards to digital preservation. What he found was a set of existent and missing elements that were generally not interdependent or connected. This poster would visually represent the actions taken at A&M to “stitch” together a Libraries-wide digital preservation program, a gradual and ongoing process that involves interweaving previously independent or non-existent elements into one blanketing program. This patchwork of elements include, among others, the development of guiding documentation, selection and/or implementation of crucial asset management/storage systems, modification of preexisting and future workflows, reorganization of legacy content with retroactive acquisition of associated metadata, and coordination with interested or overseeing units. The poster would detail and describe the reasoning, methodology, and results for crafting a nascent digital preservation program in this manner at A&M.Item Creating a Roadmap for Digital Scholarship Services at the University of Houston Libraries(2016-05-26) Thompson, Santi; Been, Josh; Bennett, Miranda; Hilyer, Lee Andrew; Malizia, Michelle; University of HoustonOver the last decade, scholarship has predominantly originated and lived in the digital environment. Not surprisingly, scholars, researchers, and students are increasingly in need of skills related to data literacy and manipulation, data management, and data archiving and preservation. Libraries, traditionally well suited to assisting users with these issues in analog formats, are playing larger, more active roles in the digital environment as well – enhancing the research, teaching, and learning missions of many institutions of higher education. One approach academic libraries have used to respond to the growing digital needs among users is the development of digital scholarship services and centers. According to Lippincott, Hemmasi, and Lewis, these programs offer services focused on building and strengthening “relationships” with their users and by offering technological expertise in some core areas, including data visualization in the environmental sciences, data mining of texts in the humanities, and GIS representations in the social sciences.[1] In October 2015, the University of Houston (UH) Libraries’ administration charged a group to develop recommendations for how the Libraries should move forward in the growing area of digital scholarship. Since then, the Digital Scholarship Services Team (DSST) has been hard at work researching and developing a roadmap for potential future services. In this presentation, DSST members address the methodology used to formulate the roadmap, highlight findings from their work, and share lessons learned from this collaborative, cross-departmental process. They start by describing the tasks performed to generate future plans around digital scholarship, including the development of a working definition of digital scholarship, the assessment of current needs associated with digital scholarship activities, the benchmarking of service models at other institutions, and the scanning of existing services currently offered in the libraries and on campus. Next, DSST members discuss key results, prioritized around popular services in the field of digital scholarship, including data visualization, digital humanities, and data repository services. Finally, the group reflects on the collaborative aspects of their work, including their close ties to the UH Libraries’ Strategic Planning Team. While only just started, DSST members believe that their work (and the roadmap they developed) contributes to the growing digital scholarship efforts among institutions in Texas. They believe this presentation will facilitate audience conversation, particularly on the challenges of starting and sustaining digital scholarship activities. [1] Joan K. Lippincott, Harriette Hemmasi, and Vivian Marie Lewis, “Trends in Digital Scholarship Centers,” Educause Review (June 16, 2014): http://www.educause.edu/ero/article/trends-digital-scholarship-centers.Item The Data Archivist: the archivist’s role in data management and preservation(2016-05-26) Allain, Sara; Romkey, Sarah; Artefactual Systems; ArchivematicaResearch data management is undoubtedly a hot topic in digital librarianship today. Increasingly, academic institutions are relying on services within the library to help researchers build data management plans (DMPs) and manage their data for the long term. Data repositories, like institutional repositories, are often managed by the library. While the role of the librarian in research data management is becoming increasingly clear, the role of the archivist is still emerging. Research data, like all digital assets, has digital preservation needs and challenges, but digital preservation has been described by some as a “gap” in current data management practices. Exacerbating the gap is that research data is sometimes created by domain-specific tools and in proprietary formats. In order to fill this gap, some librarians and archivists have been looking to digital preservation systems such as Archivematica to integrate with their data management platforms. This presentation will report on three approaches in the Archivematica user community to preserve research data: 1. An integration between Archivematica and the data management platform Dataverse, which is being tested by the Ontario Council of University Libraries. 2. Secondly, archivists at the Universities of Hull and York in the United Kingdom have been developing Archivematica features to better integrate with new and existing research data management systems. 3. Finally, Compute Canada has piloted Archivematica as an integrated service with its Globus Portal, a data transfer service.Item The Dataverse Project: An Open-Source Data Repository and Data Sharing Community(2016-05-25) Quigley, Elizabeth; Harvard UniversityThis poster discusses the Dataverse Project, an open-source data repository and data sharing community.Item Developments and Innovations in the Vireo 4.x ETD Submittal System(2016-05-26) Larrison, Stephanie; Krumholz, Gad; Creel, James; Huff, Jeremy; Welling, William; Mathew, Rincy; Hahn, Doug; Bolton, Michael; Steans, Ryan; Texas State University; Texas A&M University; Texas Digital LibraryThe Vireo ETD (Electronic Thesis and Dissertation) Submission and Management System began service in the graduate office at Texas A&M in 2008. An open source software project, Vireo has now been deployed at over a dozen universities in Texas and almost as many outside of the state, and is used to process thousands of theses and dissertations every semester. Developed primarily as a collaboration of Texas A&M University Libraries and the Texas Digital Library, new features and changes originate from – and are approved by - the Vireo Users Group, a nation-wide community of practitioners from both libraries and graduate schools. This community effort has resulted in the release of new versions of the software on a continual basis. The current release in deployment is Vireo 3.0.5. As practices have matured, needs and expectations of students, administrators, and libraries of record have evolved and the community has become aware of the potential for more robust uses of the software. In Summer 2016, Vireo 4 will undergo its beta release and first deployments. This latest version involves a fundamental reimagining of the flexibility and power of the system. Customers of the Vireo software have come to recognize the diversity of needs among various schools, programs, and departments, and version 4 addresses these needs with highly customizable workflows that can be applied at any level from the institution to the specific degree. In a related initiative, input forms can now be customized with controlled vocabularies to enhance discipline-specific metadata and facilitate knowledge-capture from authors at the time of submittal. Finally, the software is being migrated to a modern web-framework using Spring Boot and Angular.js. The reimagined functionality has meant that the migration is more than a simple re-write, and required software developers to devise a novel, highly sophisticated data model to efficiently support new dynamic use cases. This presentation will discuss the workings of the Vireo User Group and the major changes this will mean for Vireo as a tool and for users. We will discuss the software development process, technical decisions made among the development team in conjunction with the Co-Chair of the Vireo Users Group, and the plans surrounding the 4.0 release.Item Digital Collections Units as Learning Labs(2016-05-25) Boeke, Cindy; Southern Methodist UniversityAs Digital Humanities and Digital Scholarship (DH/DS) become increasingly popular in many academic departments, digital collections can be used as teaching tools and/or the basis of projects for both undergraduate and graduate courses. SMU’s Norwick Center for Digital Services (nCDS) has created a variety of educational opportunities that are linked to curricular needs, including an MLS practicum, DH/DS practicum, digitization tours, lab demonstrations, and graduate seminars. We have a long-standing practicum program with the two local library schools. Over the past six years, we have trained 31 MLS students and graduates how to digitize special collections, create metadata, and upload items into CUL Digital Collections. Several of them are now employed as digital librarians throughout the area. More recently, we added a Digital Humanities Practicum that is helping SMU and local graduate students and professors with their DH/DS career development. nCDS staff teach the students digitization, metadata creation, and digital collections development using CUL Digital Collections. Over the past seven years, nCDS has provided guided tours of our digital photography studio and digitization/metadata lab that include background overviews on CUL Digital Collections and the digital library profession. Tours are given to a wide range of audiences, including potential donors, writers, community organizations, scholars, staff, and myriad people who are interested in the digitization of special collections. More recently, we have added an educational component, which incorporates lab demonstrations that match specific course needs. Our 30-minute nCDS Digital Services Tour, divided into three stations, gives students an overview of digital photography, digitization/metadata creation, and digital collections. We have also conducted a three-hour graduate seminar, where students were taught concepts relating to copyright, digital collections development, digital photography/digitization, metadata creation, digital preservation, and information architecture. The practicums, tours, demonstrations, and seminars are a team effort, involving all members of the nCDS staff. The most important result we are achieving is a much closer relationship with the campus and local community. We see great potential to increase such activities in the future.Item Digital Image Collections @ University of Hawaii(2016-05-25) Chantiny, Martha; University of Hawaii at ManoaPresent wide range of uses of open-source software "Streetprint" (LAMP-based, pre-Omeka-type application) - including making unique and fragile scrapbooks and research materials available as digital surrogates. See: http://digicoll.manoa.hawaii.edu/
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