Texas ETD Association (TxETDA)

Permanent URI for this community

https://tdl-ir.tdl.org/handle/2249.1/156764

The Texas ETD Association was sunset as an organization in 2023. These collections contain conference proceedings, webinars, and documentation from the organization. The email listserv will continue to stay active as a place for ETD professionals to share news and ask for assistance.

The vision of the Texas ETD Association (TxETDA) is to be a leader in the field of electronic theses and dissertations within the state of Texas and to serve as a model for state-wide ETD associations throughout the nation.

Our mission is to provide a network of support for ETD professionals in the state of Texas, and to connect them with organizations and resources that enrich the work they do. Through a commitment to advancing open access, TxETDA strives to increase ETD submission at institutions throughout the state. TxETDA provides a forum for ETD professionals to support one another by offering opportunities for professional development and growth and by facilitating communication and the sharing of best practices. We, the members of TxETDA, strive to continually improve the capabilities of our members to serve and enhance their understanding of the field and use of the latest technology. (Last updated September 2010).

TxETDA was founded in 2009 through the generous support and encouragement of the following groups/individuals:

The Ohio ETD Assocation (OETDA)
Angela McCutcheon, Ohio University
Texas Digital Library (TDL)
Ryan Steans, TDL
Tim Brace, University of Texas at Austin
Adam Mikeal, Texas A&M University
Laura Hammons, Texas A&M University
The 2009-2010 TxETDA Leadership Team

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2010 Texas ETD Association Conference - List of Conference Workshops
(2010) TxETDA
Vireo ETD Submission and Management System Development Update
(2012-02-27) Steans, Ryan; Park, Kristi
Vireo, developed at the Texas Digital Library, is a submission and management tool for electronic theses and dissertations. Conceived as a solution for greatly increasing the accessibility and awareness of research created at Texas institutions of higher learning, Vireo is currently in deployment at several major institutions, bringing theses and dissertations online via open access. Now available as an Open Source software, Vireo is being used at both Texas Digital Library member institutions and is expanding in use globally. Ryan Steans and Kristi Park, communications officers for TDL, will provide an update as to the current status of Vireo, outline our successes and pitfalls in the past year, and discuss how TDl seeks to meet the needs of our constituents by working closely with our membership while keeping lines of communication open with users outside of Texas.
Publishers Say YES to ETDs: The 2011 NDLTD Survey Results
(2012-02-28) McMillan, Gail
A topic of discussion for well over a decade in the ETD community-in the Graduate School and the Library as well as among the graduate students and their faculty-has been how publishers view theses and dissertations that are readily available on the Internet and, in particular, whether open access to ETDs hinders future publishing opportunities. This presentation reports on the 2011 results of the survey of journal editors' and university press directors' attitudes toward online theses and dissertations, attitudes that indicate support for open access. This information is of significance to the Texas ETD conference audience, as it will help them make informed decisions about open access to ETDs and what the implications are for publication based on ETDs.
The Life Cycle of Electronic Theses and Dissertations
(2012-02-28) Halbert, Martin
How will institutions address the entire lifecycle of ETDs, ensuring that the electronic theses and dissertations they acquire from students today will be available to future researchers? One of the most important new responsibilities for academic libraries that has emerged in recent years is curatorial responsibility for ETDs, yet we are only slowly accumulating experience with long-term curatorial practices for this important genre of digital content. This is the context for this keynote, which uses the phrase lifecycle management of digital data in the broad sense defined by the Library of Congress to refer to the “progressive technology and workflow requirements needed to ensure long-term sustainability of and accessibility to digital objects and/or metadata”, as well as in the more detailed senses of the digital lifecycle management model as articulated by the Digital Curation Centre in the UK. A national interuniversity project in ETD lifecycle management funded by IMLS will be described.
ETDs at UNT: Rhapsody in Green
(2012-02-28) Kleister, Jill; Alemneh, Daniel
UNT began mandatory ETDs for both theses and dissertations in fall 1999, making us the 3rd institution in the world to go “electronic” in this way. There have been challenges along the way, but from the very beginning there has been a close and cordial relationship between the Grad School and the Libraries which serves to “book end” the student’s ETD experience in a meaningful and productive way. During this session, UNT’s ETD process from start to finish will be explained, especially the ways in which the Grad School and the Libraries work together to enhance the lifecycle management of students’ research output at UNT.
Check Yes or No: Analyzing Student Satisfaction with the Texas A&M University Thesis Office
(2012-02-28) Dromgoole, Christine
The Texas A&M University Thesis Office uses an online survey of graduating students to gauge their satisfaction with the services provided by the Thesis Office. This poster will outline questions asked to the students; illustrate how they analyze the data; and highlight changes and enhancements they have made to their processes because of survey results.
TxETDA 2012 Closing Remarks
(2012-02-28) Meernik, James
TxETDA 2012 Closing Remarks
TxETDA 2012 Opening Remarks
(2012-02-28) Moen, William
Opening remarks for TxETDA 2012
Embattled by Embargoes: One Librarian’s Experience with ETDs, Copyright & Faculty
(2012-02-28) Holmes, Ramona
The DSpace instance at UT Arlington, locally named the ResearchCommons, has had its share of unusual requests concerning ETDs. This presentation discusses a myriad of issues the library faced in regards to who owns copyright, getting that message across to students and faculty, and sharing my knowledge gained through mistakes and mishap!
Demystifying Library Acquisitions: Insight on How Academic Libraries Select Dissertations for Their Collections
(2012-02-28) Peterson-Lugo, Billie
With the widening accessibility of electronic theses and dissertations, do academic libraries refrain from purchasing books based on revised dissertations? Do students express this concern when asked why they want to embargo their dissertation? Academic librarians use a variety of mechanisms to identify books for their collections, including approval plans, Patron Driven Acquisition (PDA), Demand Driven Acquisitions (DDA), and others. This presentation will define these terms and processes for those who don’t work in libraries and provide a preliminary examination of data from one academic library book jobber (Yankee Book Peddler, Inc.) to see if the use of approval plans has an impact on libraries’ acquisition of dissertations.
Hot Topics in Copyright
(2012-02-28) Clement, Gail
In this session we will look at real-life copyright questions and issues raised on the ETD-L list and consider the “best” responses to address them. Please bring questions from your own ETD offices so we can add them to our lively, free-wheeling discussion!
On Elective Double Submission: Data Points from the Early Years of Optional
(2012-03-08) Potvin, Sarah
What compels a student to seek out ProQuest/UMI submission when his or her institution doesn’t require it? This poster presents early findings on which students elect to go beyond the University of Texas requirements and submit their dissertations to PQDT.
Beyond Metadata Connectivity
(2012-03-08) Oyarce, Guillermo
ETD collections found in academic library repositories don't necessarily use consistent metadata schemes, which is problematic for resource sharing and information discovery. This poster demonstrates a two-layer solution to address this problem: First, a system to navigate the metadata; the second is a KWIC-type (Keyword in context) interface to examine the information in the documents of the retrieved set.
Toward Best Practices in Integrating ETDs and Associated Data: the UNT Approach
(2012-03-08) Alemneh, Daniel
Since 1999 the University of North Texas has mandated the electronic submission of theses and dissertations. Although different disciplines have different ETD structure and requirement, the UNT digital library infrastructure supports aggregating a variety of digital formats. Recognizing the research value of ETDs and associated data, this poster will describe UNT’s approaches to integrate and provide seamless access to these valuable, often overlooked materials.
The Lifecycle Management of ETDs Project
(2012-03-08) Schultz, Matt
This project is collaborative, IMLS-funded research to study the challenges faced by libraries charged with curating and preserving ETD content. This poster will provide information on the project’s background, participants, and intended audience; outline the project’s research strategies and community engagement plan; and describe the project’s national outcomes and deliverables, namely a toolkit of guidelines, educational workshop materials, and software tools.
Implementing an ETD Program at a Decentralized University; Tricky But Doable
(2013-02-08) Reilly, Michele; Gould, Mary; Roberts, Bernice
The University of Houston is a campus of 12 colleges all offering masters and doctorate level education. These programs are not directed by the Graduate and Professional Studies (GPS) department, thus making concentrated efforts and mandates extremely difficult, if not virtually impossible. Collaboration between the Library, the GPS, and the graduate staff of each college make the implementation of a successful ETD program possible. By developing a strategy of promotion, training of college staff advisors, faculty and students and enhancing buy in and open communication, the ETD team at the University successfully brought all the colleges on board with a minimum of hiccups. This panel presentation will discuss the strategy that worked well for us and invite an open discussion on how you might be able to apply them to your institution.
A Comparison of Features Among ETD Submission Systems
(2013-02-08) Larrison, Stephanie
This poster will provide a comparison of features offered by different Electronic Thesis and Dissertation submission systems in an easy to understand and visually appealing table. The intent of this poster is to offer a quick snapshot of what ETD systems can do to help potential and current users determine which products may best fit their needs. I will be comparing Vireo, the open-source Electronic Thesis and Dissertation Submission and Management software developed by the Texas Digital Library, and Proquest’s free web-based ETD Administrator.
Determining and Mapping Locations of Study in Theses and Dissertations: A Spatial Representation and Visualization Tool for ETDs
(2013-02-08) Weimer, Kathy; Creel, James
Theses and dissertations play a significant role in the scholarly literature, and many refer to locations of interest or regions under study. We have created a tool to generate interactive maps of the geographic locations referenced in theses and dissertations. This visualization affords increased awareness of the numerous locations being researched and which departments and majors are studying each location. More broadly, the interface supports multidisciplinary research, student recruitment and faculty collaboration. Using geographic and gazetteer metadata and open source mapping applications, this tool provides knowledge of the depth and breadth of locations studied to researchers, graduate students, faculty and those seeking entrance into academic research. In addition, the tool presents researchers with serendipitous geographic and interdisciplinary connections. Beyond the visualization and interactive search interface, the tool directs the researcher to the completed theses or dissertation stored in the university’s instance of DSpace, our institutional repository. The beta version of the tool consists of several DSpace curation tasks to take a given ETD through each step of the metadata creation and mapping processes. Once the tool has suggested geospatial metadata for an ETD, the DSpace administrative interface allows curators to approve the suggested metadata values. In addition, we have manually annotated a subset of ETDs with geographic metadata to enable an evaluation of the tool. The long-term goal of this project is to extend the content to include all Texas Digital Library ETDs, and beyond, for a widely used search mechanism.
Batch It-A Quicker Way to Bring ETDs into the Bibliographic Utility
(2013-02-08) Thompson, Santi; Wu, Annie
As the University of Houston moves toward an all-electronic thesis and dissertation submission process, the ability to provide efficient description and access to the increased volume of ETDs is more important than ever. This presentation will describe the University of Houston Libraries’ recent efforts to explore and expand batch processing in our ETD workflow. The batch process provides a method to load edit and to import ETD records into the library catalog in a far more automated manner. The presentation will outline the barriers that existed in the previous workflow, highlight key resources (including Vireo, MarcEdit, and OCLC Connexion) used to automate the workflow, describe unintended challenges, and discuss the outcomes and increased efficiency yielded by the new batch process. While the presentation offers useful information for other institutions interested in batching ETDs for inclusion in library catalogs, it also aims to facilitate a discussion regarding the successes and pitfalls that other institutions have encountered while utilizing batch processing to make ETDs accessible for users.
Creating and Evaluating Metadata for a Large Legacy Thesis Collection: From “Vocational Agriculture” (1922) to “Microemulsion-Mediated Syntheses” (2004)
(2013-02-08) Creel, James; Potvin, Sarah
In the summer of 2012, Texas A&M University Libraries uploaded more than 16,000 retrospectively-digitized masters-level theses, dating from 1922 to 2004, into our DSpace institutional repository. A Retrospective Theses collection was added to the repository to house these new items, within the Office of Graduate Studies’ existing DSpace community. Item records for the Retrospective Theses collection were created by mapping existing MARC records, then transforming and enhancing this metadata. Records included fields encoded in our Qualified Dublin Core schema, as well as the custom Thesis schema developed by the TDL member consortium. MODS metadata records were also generated, to be stored as bitstreams. This poster will: (1) give an overview of the processes employed to create metadata item records for this large collection of legacy masters theses; (2) preview efforts to improve upon metadata for the collection. We expect this case study of our previous and ongoing efforts around metadata for the Retrospective Theses to be helpful to institutions seeking to establish or adjust digital collections of legacy theses.

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