2024 Texas Conference on Digital Libraries

Permanent URI for this collectionhttps://hdl.handle.net/2249.1/156932

We’ve adapted, innovated, and survived, but now it’s time to reignite our curiosity! The Texas Conference on Digital Libraries welcomes you back to Austin to share your new endeavors and inspire each other with pioneering projects, services, and ideas. The TCDL Planning Committee invites you to consider how curiosity brings life and imagination to your work in libraries and archives. We can’t wait to see what you bring to TCDL.

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TCDl 2024 Conference Program
(Texas Digital Library, 2024-05-21) TCDl 2024 Conference Program
Conference program and proceedings index for TCDL 2024
AVAnnotate: Curating AV Digital Exhibits with IIIF and the Gloria Anzaldúa and Stella Adler Archives
(Texas Digital Library, 2024-05-21) Clement, Tanya; Wintermeier, Trent; Turner, Sam
This two-hour introductory workshop will teach participants how to use AVAnnotate (https://av-annotate.org/). First, participants will learn the AVAnnotate application, which starts with creating or using existing IIIF manifests, developing annotations, and building static web pages with GitHub Pages to present and share digital exhibits. Workshop leaders will teach through showcasing example AVAnnotate exhibits by showing the process used to create projects using recordings from the Gloria Anzaldúa collection at the LLILAS Benson Latin American Studies and Collections and the Stella Adler film collection at the Harry Ransom Center. The Adler and Anzaldúa collections are significant case studies that demonstrate AVAnnotate approaches to developing interventions into practices around creating AV access at LAMs, which are often made less accessible because of cultural, privacy, or copyright concerns. Finally, participants will be invited to discuss protocols for accessing audiovisual artifacts at their respective institutions, and how applications such as AVAnnotate can facilitate engagement with AV collections. AVAnnotate is an application and a workflow, designed by Dr. Tanya Clement and Brumfield Labs, which allows users to build digital exhibits of annotated audiovisual artifacts. AVAnnotate is free to use and leverages open-source resources such as GitHub and IIIF, making it well suited for archivists and librarians promoting accessibility and discovery with audiovisual archival collections held at libraries, museums, archives (LAMs), and other cultural heritage institutions. The workshop seeks to add to the digital toolkit for LAM professionals and researchers and to spark conversation about the changing nature of LAM AV archival practices for access and discovery. BEFORE THE WORKSHOP: The presenters suggest you create a free GitHub account (https://github.com) and bring a laptop and headphones if available.
Reignite Your Documentation: A High-Intensity Interval Writing Workshop
(Texas Digital Library, 2024-05-21) Edwards, Brenna; Kim, Hyeeyoung
Did your New Year’s resolution include 'Document all my workflow and tools'? Still on your to-do list? If you need motivation and guidance, join us in this High Intensity Interval Writing workshop to make a difference right here, right now. We will help you develop a strategy to create documentation that you need but never have the time to develop. Through the UT Digital Preservation group, the speakers of this workshop led six local Docuthons—a blend of Documentation and Hackathon— between September 2023 to March 2024. Drawing on the speakers' experience in organizing those events, this workshop is structured so attendees kick off their documentation draft and receive initial feedback. For each stage of the workshop, the speakers will blend practical advice from experienced technical writers with the Pomodoro Technique. This approach will allow attendees the opportunity to gain knowledge and apply what they have learned. After brainstorming, drafting, editing, and feedback sessions, attendees will leave with drafted documentation and resources to help them publish the documentation. Attendees are encouraged to arrive with a documentation topic in mind or existing documentation to work on, whether as simple as making a sandwich or as complex as preserving born-digital materials.
Wikidata Workshop
(Texas Digital Library, 2024-05-21) Cofield, Melanie; Pierce Meyer, Katie; Sharma, Yogita
Wikidata is a collaborative knowledge base built on the principles of open knowledge and linked data. This Wikidata workshop covers the basics of the data model and provides hands-on exercises for participants to contribute and query data. The session is intended for library and archives staff, as well as digital humanities scholars, with an interest in developing practical linked data skills. Workshop participants will be editing Wikidata entries related to people in the Handbook of Texas (HoT), specifically its projects related to expanding the representation of individuals from Texas history. While linked data knowledge is not a requirement, the workshop contents assume some familiarity with structured data and library/archival descriptive practices. The learning outcomes of the workshop include: - Understanding the basic structure of items, properties and statements on Wikidata - Understanding best practices and ethical considerations for creating and editing Wikidata items - Understanding value of queries and visualization tools to glean insights from Wikidata - Hands-on experience editing Wikidata items and adding references - Hands-on experience using SPARQL queries and visualization tools
Imaging Interest Group Meeting
(Texas Digital Library, 2024-05-21) McIntosh, Marcia; Clark, Kristin; McKee, Margaret; Kellum, Christina
Started in 2019, the Texas Digital Library Imaging Group is open to all non-commercial parties who would like to learn, contribute, or discuss regional digital imaging and digitization best practices. Click here to visit the Imaging Group wiki: https://texasdigitallibrary.atlassian.net/wiki/spaces/TIG/overview The meeting is open to all TCDL attendees.
TDR Steering Committee Meeting
(Texas Digital Library, 2024-05-21) Mumma, Courtney; Sare, Laura
The TDR Steering Committee’s annual meeting is an opportunity for its members to meet in person to determine strategic goals for the coming year and review user and member activity in the repository. This meeting is for TDR SC members and their institutional colleagues, though guests may be admitted on an ad hoc basis if approved by the committee. Only TDR SC members will vote. The meeting is closed to the public.
TCDL 2024 Opening Plenary & Keynote
(Texas Digital Library, 2024-05-21) Hswe, Patricia; Mosbo Ballestro, Julie; Park, Kristi; Mumma, Courtney; Lyon, Colleen; Lopez, Diane
The Opening Plenary session includes a welcome from TDL’s Governing Board, the TDL Awards Ceremony, and the Keynote Address. Keynote Address: “Reigniting to Reimagine: Memory Work, Stewardship, and Social Justice” by Dr. Patricia Hswe, Program Director at the Mellon Foundation.
Transforming Library Identity: Challenges and Boundaries of Supporting New Services Birds-of-a-Feather
(Texas Digital Library, 2024-05-21) Guzman, Allyssa; Chapman Tripp, Hannah
Academic libraries have consistently confronted a perceived need to change and ‘stay relevant’ in a fast-paced and rapidly transforming academic world. Over the past 15 years, we have seen service models change drastically from staffing a traditional reference point to only offering one-on-one consultation with researchers. Today library research support services are engaged in a plethora of lifecycle support models including grants support, data management and curation, and digital humanities, that are expanding the scope of traditional librarian roles and requiring staff to develop new expertise and technical skills. One of the questions that we have been grappling with in undertaking this new work is - how do we undertake this new work and adapt to the needs of our users without straying too far from our identity as a library? How do we avoid overextending ourselves in the drive to fill campus needs? Are there some needs that go too far? In this session, we hope to bring together practitioners to discuss this push and pull between supporting the research ecosystem and staying rooted in what it means to be a library. This discussion will focus on librarian identity and responsibility, constituent expectations, and limited bandwidth.
Centering Humans in AI-enabled Manuscript Transcription
(Texas Digital Library, 2024-05-21) Brumfield, Ben
How can artificial intelligence be used to support humans instead of replacing them? This presentation demonstrates how we integrated Handwritten Text Recognition (HTR) into the FromThePage crowdsourcing platform while keeping humans central to the transcription process. We asked ourselves how can we introduce enough friction into our user interface that volunteers have to think rather than blindly trusting machine generated data, while still using AI to speed up their work and increase their pleasure? Our focus lay on enhancing user experience rather than on character error rates or model training. We will discuss design considerations, implementation specifics, and the initial outcomes of user testing conducted by the State Library of New South Wales and their Digital Volunteer working group.
Coding logically: Using unplugged and digital tools to teach K-12 programming in academic libraries
(Texas Digital Library, 2024-05-21) Shea, Michelle
At Texas A&M University- Central Texas, the university library has run free and ongoing coding logic camps for K-12 learners. In its first year, this camp was presented on a digital learning platform with the use of embedded videos, printable activities, coding word problems, and task-based scenarios for the Python language, as run in Trinket and Visual Studio Code. Participants were encouraged to post comments using discussion boards or utilize a virtual meeting room, open during specific weekday hours, to share questions with a student worker tutor. For subsequent years, we have hosted in-person sessions that incorporated simple robots, iPad programs, and Raspberry Pi devices with peripherals to help students build fundamental coding logic skills. In a four-day format, learners are introduced to algorithms, variables, strings, lists, conditional statements, loops, and functions through lesson scaffolding, which is built upon relatable examples and practical application of concepts. Students are seated next to partners to promote peer-based learning, but they are also provided support from the primary instructor during both unplugged and plugged activities. Each child leaves camp with a notebook of definitions, sample code, examples from working in pairs, and a desire to explore more text-based coding. We have piloted this program with smaller groups, but the concept is scalable, based on the number of devices available for hands-on engagement and the amount of instructors or support staff present to balance student-to-teacher ratios.
Cultivating Community Collections at Texas Tech University Libraries Digital Scholarship Lab: A look at the processes, workflows, management, and progress of these projects
(Texas Digital Library, 2024-05-21) McEniry, Matthew; Scott, Megan
In 2021, the Texas Tech University (TTU) Libraries Digital Scholarship Lab was tasked with finding community collections to digitize and make available. The Lab identified three community partners (Museum of TTU Paleontology, Museum of TTU Clothing & Textiles, and National Wind Institute) and have since worked/are working with three others (TTU Agricultural Education, TTU Human Sciences, and First Baptist Church of Lubbock). This presentation will look at the cultivation of these communal relationships, how we prepared for these projects, our management of resources, how we created workflows to suit them, and how much progress we've made. The most important aspects of working with external partners will be highlighted. Some of the more curious conflicts and interesting situations will also be laid out. Finally, a glimpse into plans of how the Lab wants to improve our discoverability and increase our offerings for future partners will round out the session.
Poster Poco Loco
(Texas Digital Library, 2024-05-21) Clark, Kristin; Benson, Rebecca; Fiegel, Jane; Speed, Michelle; Lim, T; Banuelos, Christopher; Warga, Edward; Boeke, Cindy; Johnson-Freeman, Whitney; Warrenfells, Ardis; Bussey, Jennifer
Poco Loco is an energetic and fun session for all. Each poster presenter will be allotted up to three minutes to pitch their poster to the audience and at least 10 minutes for Q&A will be allotted at the end of the session.
Connecting Fedora Users Birds-of-a-Feather
(Texas Digital Library, 2024-05-22) Slater, Dustin; Griffith, Arran
Returning to in-person gathering has reignited the energy in the Fedora community and the program team is seeking new and unique ways to connect their users to each other. Building on the strong sense of community, Fedora is looking to understand their current user base and help identify meaningful ways they can continue to support their community as Fedora 6.x continues to gain in popularity and migration efforts are on the rise. This Birds-of-a-Feather session will give Fedora users an opportunity to gather, share their work, discuss roadblocks/barriers they’ve faced and what solutions they implemented, and draw on the expertise of their peers in an in-person setting. We are looking to bring Fedora users, old and new, from the former South Central States User Group (SCSFUG), back together to reconnect with their community. All are welcome.
Archivematica Birds-of-a-Feather
(Texas Digital Library, 2024-05-22) Scott, Bethany
This Birds-of-a-Feather session is aimed at TCDL attendees who are Archivematica users -- or Archivematica-curious -- to participate in a broad discussion and ask for advice on implementing Archivematica and customizing it for their institutions' digital preservation use cases.
Reaching Out: Increasing Faculty Participation in Your IR
(Texas Digital Library, 2024-05-22) Sauer, Jennifer; Downing-Turner, Mary Elizabeth
Institutional Repositories at teaching institutions often suffer from low faculty participation. We will share the findings from our 2022 article, “Faculty Awareness and Use of an Institutional Repository at a Masters-Granting University” published in JLSC, and the various outreach efforts that produced low levels of scholar participation. We will then turn to the primary focus of our session - an internal library partnership that has significantly increased the rate of deposit in FHSU Scholars Repository. In 2021, Forsyth Library assumed responsibility from University Relations and Marketing for a Scholarly News initiative. Authors are invited to use a webform to submit information about their latest scholarly publications. The library, in turn, promotes those works through multiple channels on campus and online. The Scholarly Communication team saw this as an opportunity to engage scholars at the time of publication. Through a partnership with Outreach, information about these publications is shared with the Scholarly Communications team who analyze the submission for IR deposit eligibility. This has provided the team a direct line of engagement with a targeted group from which to solicit deposit. The partnership has resulted in increased deposit of current scholarship as well as subsequent deposits from participating authors.
Quality Assurance in Open Access Journals: Lessons from Rejection
(Texas Digital Library, 2024-05-22) Van Diest, Kristin; Lyon, Colleen; Hoover, Susan
The Texas Digital Library hosts 76 open access journals across 11 institutions. While all the journals practice diamond open access models (they are both free to authors and readers), only 7 are indexed in the Directory of Open Access Journals (DOAJ). DOAJ sets a high standard for open access journals, one that is greatly needed to ensure the quality of open access publishing and to fight the negative stereotypes that surround the practice. This year, TDL’s OJS User Group set out to determine whether their journals met this standard. Texas State University’s World Journal for Sand Therapy Practice attempted to apply to DOAJ in January of 2024 and got rejected, despite undergoing reviews by both the journal manager and digital publishing librarian prior to submission. This prompted the User Group to look more deeply at the criteria for acceptance and determine how to best help our journal managers achieve a high-quality product for their readers. This Idea Lab Session will briefly discuss the events that led to our interest in reviewing journal standards and then move on to a look into DOAJ criteria. We will discuss our failure points in the application process and where we think others might also struggle. We will then open the floor to discussion and input from participants to share their own experiences or interest in the topic. We hope to gain valuable insight both into areas for improvement in the DOAJ criteria and for potential future workshops on the topic.
"Did you RTFM?": The Challenges of Developing and Maintaining an In-House AV Unit
(Texas Digital Library, 2024-05-22) Gunner, Nat; Zoghlin, Natasha; Glazier, Aryn
Critical to the efforts of digitization and preservation are working machines for audiovisual material. Without maintained equipment, AV media is unplayable and un-transferable, resulting in a serious loss of archival information. The Briscoe Center has identified a widening gap in knowledge and availability of effective repair and maintenance work on this legacy equipment, and has begun developing a knowledge base focusing on this work. At the beginning of 2024, after multiple open-reel decks were identified as having various issues preventing them from working in good condition, as well as the unreliability of local repair services, we began to collect information and documentation that might shine a light on how to repair these machines. We have called on resources including other AV archivists and specialists, enthusiast forums, and whatever manuals we can acquire to understand maintenance as simple as cleaning, all the way up to knowing the ins-and-outs of the machines we use. However, scholarship in this area is thin, and resources for learning these skills are increasingly limited. Our policy has shifted from just learning the skills to collecting any and all forms of information related to playback equipment. This includes the aforementioned resources, and also any playback gear whether it is broken or not so that we can have a full picture of the equipment that exists. Through this we aim to provide knowledge to the community of AV specialists and generate questions that further develop our understanding of this looming threat to cultural heritage.
Assessing, Processing, and Preserving UH Libraries’ Digital Archives: a TDL Resident Librarian Collab
(Texas Digital Library, 2024-05-22) Oduok, Ima; Scott, Bethany
The Special Collections department at the University of Houston has a backlog of born digital materials that were donated with analog items. Once upon a time, several files were transferred from physical media to the network drive before the original media devices were placed in storage. An inventory spreadsheet was created. And this is where our story begins… Processing and preserving born digital materials poses particular challenges for university special collections and archives. Our project is a joint effort between the University of Houston’s Special Collections and Preservation and Reformatting Department, and the Texas Digital Library, to develop some workflows that can be shared with the larger digital archival community in the state. This presentation gives an overview of the project goals, steps taken so far, and future plans. Some of the main challenges we are seeking to address include: various types of file formats, handling different types of storage media, description and finding aids, and tailoring digital preservation system workflows. The presenters will also welcome feedback and ideas from attendees, encouraging knowledge sharing and potential future collaborations.
Discovery Birds-of-a-Feather
(Texas Digital Library, 2024-05-22) Gardner, Bonnie
Calling all web developers, application developers, UX specialists and anyone working with or interested in digital library discovery for a discussion about how we make our digital collections findable, accessible, and retrievable for our users. This session will provide an opportunity for show-and-tell and discussion topics that include discovery technology stacks, design, aggregated searching, personnel and maintenance requirements, and more. Open to all TCDL attendees.
Research Assessment: Navigating open access and institutional repositories for a paradigm shift in academic promotion and tenure evaluations
(Texas Digital Library, 2024-05-22) Winkler, Heidi; Hight, Alexa; Henry, Cynthia
In the complex academic world, the process of research assessment for Promotion and Tenure (P&T) along with traditional publishing has left few faculty exploring alternative options in the Open Access (OA) landscape. Librarians will need to play a crucial role in shaping the discourse of research assessment, alternative publishing avenues, predatory publisher impacts, and digital scholarly journals longevity. Universities have the opportunity to challenge corporate academic publishing models by revisiting how faculty scholarly output is appraised for P&T. Are academic authors being judged by the quality of each publication or instead by the publication venue? Explore with us how a reassessment of research assessment can lead to increased use of Institutional Repositories (IRs), decrease predatory publishing, and lessen stress for faculty in pursuit of promotion and tenure.

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