Texas ETD Association Conference Materials
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Item 2016 TxETDA/USETDA Region 3 Joint Conference - Website content(2016-02) TxETDAItem 2016 TxETDA/USETDA Region 3 Joint Conference Schedule of Events(2016-02) TxETDAItem 2017 TxETDA Conference Schedule of Events(2017-02) TxETDAItem Automated Metadata: Transforming ETD Cataloging at Oklahoma State University Library(2015-01-12) Ahrberg, Janet H.; Mardis, Teresa; Manners, TabithaIn the realm of cataloging Electronic Theses and Dissertations (ETD) whether traditionally one by one or in batches, the challenge of finding a balance between the quality and the quantity of cataloging is still a universal challenge among academic libraries, regardless of their size. The emphasis on the quality of the cataloging has never been more significant as ETDs, once given minimal level description in library catalog records, now are rich with descriptive metadata as they come to represent an important role of scholarly communication for universities in both their catalogs and institutional repositories. In 2014, the Oklahoma State University Library addressed this challenge with sweeping changes to the cataloging of its ETDs. The transformation began with reducing the amount of time on cataloging the same information for MARC records entering the library’s catalog and for DSpace records of its’ newly launched joint institutional repository, ShareOK. At the core was a batch process to expedite ETD cataloging for both processes while ensuring that the cataloging was meeting national standards. Utilizing Excel to extract data from the ProQuest XML files allowed the use of built-in Excel formulas to transform the data into a standardized form. MARC fields were added and edited to meet RDA guidelines and OCLC record requirements. In addition, Dublin Core elements were standardized in the DSpace records so that both records conformed to national standards for quality and consistency in data. With basic editing and reviewing for quality control, the transformed data is exported as Dublin Core elements for DSpace and also mapped and imported into MarcEdit to create a MARC record. This new process significantly reduces the time spent in creating, editing, and reviewing while improving accuracy.Item Batch It-A Quicker Way to Bring ETDs into the Bibliographic Utility(2013-02-08) Thompson, Santi; Wu, AnnieAs the University of Houston moves toward an all-electronic thesis and dissertation submission process, the ability to provide efficient description and access to the increased volume of ETDs is more important than ever. This presentation will describe the University of Houston Libraries’ recent efforts to explore and expand batch processing in our ETD workflow. The batch process provides a method to load edit and to import ETD records into the library catalog in a far more automated manner. The presentation will outline the barriers that existed in the previous workflow, highlight key resources (including Vireo, MarcEdit, and OCLC Connexion) used to automate the workflow, describe unintended challenges, and discuss the outcomes and increased efficiency yielded by the new batch process. While the presentation offers useful information for other institutions interested in batching ETDs for inclusion in library catalogs, it also aims to facilitate a discussion regarding the successes and pitfalls that other institutions have encountered while utilizing batch processing to make ETDs accessible for users.Item Beyond Metadata Connectivity(2012-03-08) Oyarce, GuillermoETD collections found in academic library repositories don't necessarily use consistent metadata schemes, which is problematic for resource sharing and information discovery. This poster demonstrates a two-layer solution to address this problem: First, a system to navigate the metadata; the second is a KWIC-type (Keyword in context) interface to examine the information in the documents of the retrieved set.Item Check Yes or No: Analyzing Student Satisfaction with the Texas A&M University Thesis Office(2012-02-28) Dromgoole, ChristineThe Texas A&M University Thesis Office uses an online survey of graduating students to gauge their satisfaction with the services provided by the Thesis Office. This poster will outline questions asked to the students; illustrate how they analyze the data; and highlight changes and enhancements they have made to their processes because of survey results.Item A Comedy of Errors: Preservation Challenges at Texas Tech University(2014-03-05) Winkler, Heidi; Perrin, JoyWhile there has been much written about starting ETD programs and the ongoing discussions surrounding embargos, there has not been much published about the struggles of the long-term archiving and curation of a collection of ETDs throughout multiple systems and various operational missteps. As we close out Texas Tech’s first decade of ETDs, we cannot help but to reflect on our unique situation in the number of times the collection has been moved or changed, with or without proper oversight. This has resulted in a number of near misses and caused a vast amount of cleanup work. Learn from our mistakes as we go through some of the curation pitfalls of ETD collections as we have experienced them and present some suggested best practices.Item A Comparison of Features Among ETD Submission Systems(2013-02-08) Larrison, StephanieThis poster will provide a comparison of features offered by different Electronic Thesis and Dissertation submission systems in an easy to understand and visually appealing table. The intent of this poster is to offer a quick snapshot of what ETD systems can do to help potential and current users determine which products may best fit their needs. I will be comparing Vireo, the open-source Electronic Thesis and Dissertation Submission and Management software developed by the Texas Digital Library, and Proquest’s free web-based ETD Administrator.Item Convening a Graduate Student Copyright/IP Task Force(2014-03-03) Hammons, LauraIn Fall 2013, Texas A&M University convened a task force whose charge was to look at inconsistencies in and identify issues with current graduate student copyright/intellectual property rules and policies, to recommend changes, and to consider crafting scenarios that address who owns copyright in a variety of circumstances (e.g., independent research, funded research, as a result of/or in the course of on-campus employment, etc.).Throughout the fall semester the task force, with broad representation from across campus, reviewed the language in existing rules, policies, guidelines and practices as they pertained to graduate student copyright and IP in the thesis/dissertation and other scholarly works. Gaps and inconsistencies were identified, and best practices from peer institutions considered. This information was then used to form the basis of the task force's recommendations, which addressed needed changes to existing policies, rules, and guidelines; training; faculty-student authorship guidelines and practices; and, thesis/dissertation authorship and copyright issues. This presentation will address the events leading up to the convening of the task force, the various issues considered in the task force, and outcomes, including implications for other master's/doctoral degree granting institutions.Item Creating and Evaluating Metadata for a Large Legacy Thesis Collection: From “Vocational Agriculture” (1922) to “Microemulsion-Mediated Syntheses” (2004)(2013-02-08) Creel, James; Potvin, SarahIn the summer of 2012, Texas A&M University Libraries uploaded more than 16,000 retrospectively-digitized masters-level theses, dating from 1922 to 2004, into our DSpace institutional repository. A Retrospective Theses collection was added to the repository to house these new items, within the Office of Graduate Studies’ existing DSpace community. Item records for the Retrospective Theses collection were created by mapping existing MARC records, then transforming and enhancing this metadata. Records included fields encoded in our Qualified Dublin Core schema, as well as the custom Thesis schema developed by the TDL member consortium. MODS metadata records were also generated, to be stored as bitstreams. This poster will: (1) give an overview of the processes employed to create metadata item records for this large collection of legacy masters theses; (2) preview efforts to improve upon metadata for the collection. We expect this case study of our previous and ongoing efforts around metadata for the Retrospective Theses to be helpful to institutions seeking to establish or adjust digital collections of legacy theses.Item Demystifying Library Acquisitions: Insight on How Academic Libraries Select Dissertations for Their Collections(2012-02-28) Peterson-Lugo, BillieWith the widening accessibility of electronic theses and dissertations, do academic libraries refrain from purchasing books based on revised dissertations? Do students express this concern when asked why they want to embargo their dissertation? Academic librarians use a variety of mechanisms to identify books for their collections, including approval plans, Patron Driven Acquisition (PDA), Demand Driven Acquisitions (DDA), and others. This presentation will define these terms and processes for those who don’t work in libraries and provide a preliminary examination of data from one academic library book jobber (Yankee Book Peddler, Inc.) to see if the use of approval plans has an impact on libraries’ acquisition of dissertations.Item Determining and Mapping Locations of Study in Theses and Dissertations: A Spatial Representation and Visualization Tool for ETDs(2013-02-08) Weimer, Kathy; Creel, JamesTheses and dissertations play a significant role in the scholarly literature, and many refer to locations of interest or regions under study. We have created a tool to generate interactive maps of the geographic locations referenced in theses and dissertations. This visualization affords increased awareness of the numerous locations being researched and which departments and majors are studying each location. More broadly, the interface supports multidisciplinary research, student recruitment and faculty collaboration. Using geographic and gazetteer metadata and open source mapping applications, this tool provides knowledge of the depth and breadth of locations studied to researchers, graduate students, faculty and those seeking entrance into academic research. In addition, the tool presents researchers with serendipitous geographic and interdisciplinary connections. Beyond the visualization and interactive search interface, the tool directs the researcher to the completed theses or dissertation stored in the university’s instance of DSpace, our institutional repository. The beta version of the tool consists of several DSpace curation tasks to take a given ETD through each step of the metadata creation and mapping processes. Once the tool has suggested geospatial metadata for an ETD, the DSpace administrative interface allows curators to approve the suggested metadata values. In addition, we have manually annotated a subset of ETDs with geographic metadata to enable an evaluation of the tool. The long-term goal of this project is to extend the content to include all Texas Digital Library ETDs, and beyond, for a widely used search mechanism.Item Doubling Down Double Jeopardy: Electronic Theses and Dissertations(2015-03-27) Newman, CareyThe 2015 TxETDA/USETDA Region 3 Joint Conference keynote address.Item Embattled by Embargoes: One Librarian’s Experience with ETDs, Copyright & Faculty(2012-02-28) Holmes, RamonaThe DSpace instance at UT Arlington, locally named the ResearchCommons, has had its share of unusual requests concerning ETDs. This presentation discusses a myriad of issues the library faced in regards to who owns copyright, getting that message across to students and faculty, and sharing my knowledge gained through mistakes and mishap!Item ETD Program Implementation - An Overview(2015-03-05) Hammons, Laura; Lyon, ColleenOrganized and facilitated by the TxETDA/USETDA Region 3 2015 conference planning committee, this workshop will use the ETD Lifecycle Management Guiding Documents as a foundation for preparing ETD program stakeholders and professionals for an ETD implementation initiative, as well ensuring they have foundational knowledge to understand and engage in conference activities and discussions.Item ETDs at UNT: Rhapsody in Green(2012-02-28) Kleister, Jill; Alemneh, DanielUNT began mandatory ETDs for both theses and dissertations in fall 1999, making us the 3rd institution in the world to go “electronic” in this way. There have been challenges along the way, but from the very beginning there has been a close and cordial relationship between the Grad School and the Libraries which serves to “book end” the student’s ETD experience in a meaningful and productive way. During this session, UNT’s ETD process from start to finish will be explained, especially the ways in which the Grad School and the Libraries work together to enhance the lifecycle management of students’ research output at UNT.Item Hot Topics in Copyright(2012-02-28) Clement, GailIn this session we will look at real-life copyright questions and issues raised on the ETD-L list and consider the “best” responses to address them. Please bring questions from your own ETD offices so we can add them to our lively, free-wheeling discussion!Item Implementing an ETD Program at a Decentralized University; Tricky But Doable(2013-02-08) Reilly, Michele; Gould, Mary; Roberts, BerniceThe University of Houston is a campus of 12 colleges all offering masters and doctorate level education. These programs are not directed by the Graduate and Professional Studies (GPS) department, thus making concentrated efforts and mandates extremely difficult, if not virtually impossible. Collaboration between the Library, the GPS, and the graduate staff of each college make the implementation of a successful ETD program possible. By developing a strategy of promotion, training of college staff advisors, faculty and students and enhancing buy in and open communication, the ETD team at the University successfully brought all the colleges on board with a minimum of hiccups. This panel presentation will discuss the strategy that worked well for us and invite an open discussion on how you might be able to apply them to your institution.