Browsing by Subject "digital preservation"
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Item A-TEX Campfire Stories Webinar(Texas Digital Library, 2019-11-15) Mumma, CourtneyItem All Aboard: Bringing the Community Forward to Fedora 6.0(Texas Digital Library, 2021-05-24) Wilcox, David; Griffith, ArranItem Archivematica Birds-of-a-Feather(Texas Digital Library, 2024-05-22) Scott, BethanyThis Birds-of-a-Feather session is aimed at TCDL attendees who are Archivematica users -- or Archivematica-curious -- to participate in a broad discussion and ask for advice on implementing Archivematica and customizing it for their institutions' digital preservation use cases.Item Archivematica: More human than robot(2015-04-27) Mumma, Courtney; Artefactual SystemsThis talk will discuss workflows and preservation planning in Archivematica. Its focus will be on ways that Artefactual develops the system to allow for automation of as much as possible without overlooking tasks and decisions which require essential professional human intervention.Item ArchivesDirect Pilot - Road-testing Archivematica hosting in DuraCloud(2015-04-27) Mumma, Courtney; Rushing, Amy; Barrera-Gomez, Julianna; Artefactual Systems; University of Texas at San AntonioUTSA Library was one of 9 pilot partners who tested Archivematica hosted in DuraCloud over several months in the Fall/Winter of 2014/2015. The purpose of the testing was to launch the first open-source, OAIS digital preservation service in March 2015. Pilot testers communicated via discussion lists and a group wiki, sharing their use cases and workflows. Artefactual and DuraSpace, the developers behind Archivematica and DuraCloud, respectively, offered training, workflow consulting, system support and enhancements, and scalability strategies. This panel will discuss the pilot from the administrative, processing and developer perspectives, with a focus on the UTSA experience and the changes that had to be made to the software to allow for large-scale processing and hosting.Item Archiving in the Cloud: Tackling Security, Scale and Savings(2015-04-28) Corley, Alex; Amazon Web ServicesWith an ever-increasing volume of digital records and compliance requirements, digital archiving is shifting from a more routine approach to delivering strategic value across public sector organizations. Mission critical programs across government, education and nonprofits are looking for ways to keep data content (scientific, video, photography, historic, courts, libraries) intact and provide evidence of events that transpired for mission critical evidentiary based objectives or for research programs that must be accessed to drive scientific breakthroughs. This session will provide a technical overview of digital archiving on the cloud and highlight how organizations like the State of Michigan, University of AZ, UT Austin Library and others are using the cloud for long term digital preservation and some specific examples of how and why this has optimized their environments.Item Archiving on the Go: Facilitating Auto-Archiving of Evolving Digital Collections(2012-05-25) Scott, Bethany; University of HoustonFor more than 10 years now, archivists have proclaimed the importance of early intervention during the records creation process in order to assure their long-term preservation. In the academic context, the infrastructure and services needed are still in process of definition – while librarians are ready to provide instructional materials and guidance to implement metadata management plans, ongoing support for researchers creating their collections is not in place. Moreover, typical institutional repositories do not provide storage services for working /ongoing collections, or widespread support for issues like bulk uploads, overall amount of storage space, metadata creation, or privacy protection that such a collection requires. This project presents a case study of guiding an evolving digital collection that has expanded beyond the creator’s (and the IR’s) capability to easily manage and preserve it. In this presentation, we will first describe a unique collection of digital fine art photography, the working process and information management actions of the creator, and his needs for a digital archive system to easily store, search, and retrieve files for further editing. Through a detailed interview, we gained information about the artist’s process of working, from taking photographs, digitally processing them, and storing them on external hard drives. The current collection is very large, both in the number of individual files and in the typical file size – often over 3 GB per image. Because the collection currently spans over 100 individual hard drives, it is both unwieldy to search and manage images, and it is more vulnerable to data loss through hardware failure. A secure and easy to use remote storage solution will allow him to organize and view his entire collection at once, and this improvement will save time in processing activities, so that the artist can devote more time to creating new images. TACC provides the computational resources and research and development expertise to implement this system. We will discuss the benefits (such as the ability to work with developers to improve bulk uploads and metadata mapping ) and the limitations of this case study (such as the slow transfer speeds encountered through some networks, and the problems of human error in applying file naming conventions for automated metadata extraction). By becoming involved in the artist’s information management processes during this early point in the file life cycle, we not only allow him to more efficiently manage his own time, but also ensure that the files are accessible and well organized for the archivists and researchers who may be dealing with the collection in the future. As digital collections continue to evolve it will be crucial to provide long-term, secure storage and preservation. The increased high-performance storage resources now available facilitate this goal. More proactively approaching the creators of research collections to provide data management services complement the storage availability, allowing researchers to continue to create, curate and preserve their own collections.Item Assessing, Processing, and Preserving UH Libraries’ Digital Archives: a TDL Resident Librarian Collab(Texas Digital Library, 2024-05-22) Oduok, Ima; Scott, BethanyThe Special Collections department at the University of Houston has a backlog of born digital materials that were donated with analog items. Once upon a time, several files were transferred from physical media to the network drive before the original media devices were placed in storage. An inventory spreadsheet was created. And this is where our story begins… Processing and preserving born digital materials poses particular challenges for university special collections and archives. Our project is a joint effort between the University of Houston’s Special Collections and Preservation and Reformatting Department, and the Texas Digital Library, to develop some workflows that can be shared with the larger digital archival community in the state. This presentation gives an overview of the project goals, steps taken so far, and future plans. Some of the main challenges we are seeking to address include: various types of file formats, handling different types of storage media, description and finding aids, and tailoring digital preservation system workflows. The presenters will also welcome feedback and ideas from attendees, encouraging knowledge sharing and potential future collaborations.Item August 2017 Forum(Texas Digital Library, 2017-08-16) Steans, Ryan J; Park, Kristi; Mumma, CourtneyItem Better Together: Case Studies from the Digital POWRR Peer Assessment Program(Texas Digital Library, 2024-05-21) Clark, Kristin; Benson, Rebecca; Fiegel, JaneFrom January 2022-June 2023, three cohorts of six people were selected to participate in the Digital POWRR Peer Assessment Program, an IMLS and NEH funded project. The program provided a structured opportunity to learn about digital preservation concepts and engage in assessment, goal setting, and implementation activities in a supportive environment. In this poster, two participants from Cohort 3 and one participant from Cohort 1 will share highlights of their experiences in the POWRR Peer Assessment Program including how they assessed their digital preservation practices, outputs of the program, challenges, and progress they have made in action plans and goal setting.Item Birds of a Feather: Archivematica(2016-05-25) Allain, Sara; Krewer, Drew; Artefactual Systems; University of HoustonIn this one hour Birds of a Feather session, we will discuss new and upcoming developments to Archivematica, the open-source digital preservation software platform. We will discuss features of the 1.5 Archivematica release, features of the upcoming 1.6 release, and give an update on the Archivematica community including new and novel workflows being deployed by our community of users. Following general discussion of Archivematica updates, we will discuss a proposal to form an Archivematica User Group for Texas. Informal user groups exist in other geographical areas. Anyone is welcome to attend and contribute ideas for how Archivematica users, and those interested in becoming Archivematica users, can connect in between TCDL conferences. This session is appropriate for anyone who is interested in Archivematica- no experience with the software is necessary. Drew Krewer, of University of Houston, will co-host this session.Item Break, Drift, Rot: How Academic Librarians Can Weatherproof References in Electronic Theses and Dissertations(Texas Digital Library, 2023-05-17) Anders, KathyElectronic Theses and Dissertations (ETDs) suffer from reference rot in a manner similar to other scholarly publications (Massicotte and Botter), but involve a greater breadth of librarian involvement in their management, dissemination, and preservation. Indeed, reference rot in ETDs in disciplines where students are citing “web-at-large” (Klein, et al.) material is a particular problem, in that web-at-large sources generally are not preserved and archived to the same degree as scholarly journal articles. Because of this, cited material in ETDs is prone to rot either from a number of factors ranging from links that do not resolve to substantial content drift. In an effort to mitigate reference rot in ETDs, a team of researchers from Texas A&M University and Los Alamos National Laboratories came together to consider how to address the issue through socio-technical interventions, melding technical solutions (permalinks, web archiving, and, ideally, Vireo integration) with human awareness (instruction to authors). This presentation will discuss the researchers’ in-progress work about how both types of interventions can be deployed at academic libraries to help create ETDs that are more resistant to reference rot. While the particular focus of this presentation is on ETDs, this presentation will intersect with topics in digital preservation and web archiving. Mia Massicotte and Kathleen Botter, “Reference Rot in the Repository: A Case Study of Electronic Theses and Dissertations (ETDs) in an Academic Library,” Information Technology and Libraries 36, no. 1 (2017): 11–28, https://doi.org/10.6017/ital.v36i1.9598. Martin Klein, Herbert Van de Sompel, Robert Sanderson, Harihar Shankar, Lyudmila Balakireva, Ke Zhou, Richard Tobin, “Scholarly Context Not Found: One in Five Articles Suffers from Reference Rot,” PLoS ONE 9, no. 12 (2014), https://doi.org/10.1371/journal.pone.0115253.Item Crafting a Digital Preservation Patchwork: Stitching the Pieces Together(2016-05-25) Buckner, Sean; Texas A&M UniversityCharged with developing a digital preservation program at Texas A&M University that would provide coverage for the University Libraries and those they serve, in 2015 the newly hired Digital Preservation Librarian began assessing the Libraries’ goals, content, resources, and needs in regards to digital preservation. What he found was a set of existent and missing elements that were generally not interdependent or connected. This poster would visually represent the actions taken at A&M to “stitch” together a Libraries-wide digital preservation program, a gradual and ongoing process that involves interweaving previously independent or non-existent elements into one blanketing program. This patchwork of elements include, among others, the development of guiding documentation, selection and/or implementation of crucial asset management/storage systems, modification of preexisting and future workflows, reorganization of legacy content with retroactive acquisition of associated metadata, and coordination with interested or overseeing units. The poster would detail and describe the reasoning, methodology, and results for crafting a nascent digital preservation program in this manner at A&M.Item Curation and Preservation Services: Adapting Frameworks and Tools to Enable Sustainable Programs(2013-04-30) McGovern, Nancy; Massachusetts Institute of TechnologySince 1996, the digital preservation community has been developing and refining standards and practice. For more than a decade, organizations responsible for managing digital content over time have been adapting and adopting the results of those community efforts. This paper looks at organizational examples of using community documents such as Trusted Digital Repositories: Attributes and Responsibilities, Open Archival Information System (OAIS) Reference Model, and Trustworthy Repositories Audit and Certification (TRAC), and other community documents as frameworks for developing and sustaining digital curation and preservation programs. The backdrop for this work is the organizational developmental model developed by Kenney and McGovern for the Digital Preservation Management workshop series that has been running since 2003.Item Current Practices in Quality Assurance for Web Archives(2013-04-19) Reyes, Brenda; University of North TexasWeb archiving is the process of storing and maintaining Internet resources (such as websites) to preserve them as a historical, informational, legal, or evidential record. The process involves three stages: selecting relevant resources for preservation, gathering and storing them, and providing for their access. In recent years, it has become an increasingly common practice in libraries around the world, as national libraries, such as the Library of Congress and the National Library of Australia, seek to preserve their national digital heritage. Many universities have also begun archiving the web, usually to create subject-specific collections of web sites that supplement their existing print and digital collections. Within the web archiving community, a step that often goes unmentioned is the Quality Assurance process (QA), which measures the quality of an archived site by comparing it to a standard that must be met. Currently, each institution conducts its QA process independently, using a myriad of different standards and software tools. The result is a considerable knowledge gap: practitioners do not know if and how their peers are conducting a QA process and generally do not share this information. Consequently, there are no agreed-upon quality standards or processes. The study presented here attempts to address this information gap in the web archiving community. To this end, we investigated how several institutions conduct their quality control processes. It is worth noting that quality control procedures are often not publicly available and not thoroughly documented, if at all. Much of the information present here has been obtained from reports, electronic communications, listserv discussions, and interviews with staff involved in the QA process. The results we obtained led us to design a survey instrument to gather information in a more thorough and structured manner. The results from this survey are included here.Item The Data Archivist: the archivist’s role in data management and preservation(2016-05-26) Allain, Sara; Romkey, Sarah; Artefactual Systems; ArchivematicaResearch data management is undoubtedly a hot topic in digital librarianship today. Increasingly, academic institutions are relying on services within the library to help researchers build data management plans (DMPs) and manage their data for the long term. Data repositories, like institutional repositories, are often managed by the library. While the role of the librarian in research data management is becoming increasingly clear, the role of the archivist is still emerging. Research data, like all digital assets, has digital preservation needs and challenges, but digital preservation has been described by some as a “gap” in current data management practices. Exacerbating the gap is that research data is sometimes created by domain-specific tools and in proprietary formats. In order to fill this gap, some librarians and archivists have been looking to digital preservation systems such as Archivematica to integrate with their data management platforms. This presentation will report on three approaches in the Archivematica user community to preserve research data: 1. An integration between Archivematica and the data management platform Dataverse, which is being tested by the Ontario Council of University Libraries. 2. Secondly, archivists at the Universities of Hull and York in the United Kingdom have been developing Archivematica features to better integrate with new and existing research data management systems. 3. Finally, Compute Canada has piloted Archivematica as an integrated service with its Globus Portal, a data transfer service.Item A Digital Feast for the Eye: A Creative Exploration of Exhibit Potential(Texas Digital Library, 2021-05-24) Anderson, Jennifer; Drumright, Emma; Hernandez, PatriciaItem Digital Preservation and Compliance-based Access for Privacy-sensitive Records(2017-05-24) Karadkar, Unmil P.; Verma, Nitin; Dong, Lorraine; Galloway, Patricia; Obaseki, Victor; Davis, King; University of Texas at AustinWe now have the ability to digitize and make available for scholarship large collections of privacy-sensitive collections, such as records of mental health institutions, hospitals, and prisons. Public availability of such records has the potential for negative impact not only on individuals named within but on their families and descendants as well. Furthermore, the dissemination of such records is governed by a variety of federal, state-level, and local statutes and the desire of scholars and families to access this information must be balanced against ethical as well as legal concerns. With funding from the Mellon Foundation, an interdisciplinary team consisting of scholars in mental health, information studies, and law, is exploring the issues involved in digital preservation of and providing access to privacy-sensitive records. Records of the Central State Hospital (CSH)—the first mental health institution to serve black people in the USA—located in Petersburg, VA serve as a model collection for exploring these issues. The hospital has been operational since 1870 and the project focuses on its records since inception till its integration in the 1970s. In addition to records of patient admission, treatment, discharge, readmission, and death, these impeccably maintained records include administrative records of the hospital, such as board meeting minutes, reports to the governor, photographs, financial records, newsletters, and contemporary medical literature. The project has digitized over 600,000 pages and the records occupy approximately 10TB of disk space. The records are of interest to families of former patients, scholars in disciplines such as mental health, social work, history, law, and policy. In this presentation, we will discuss the multi-dimensional complexity in balancing privacy against providing access to several demographics to this collection. We will showcase developments along three directions: a) complying with relevant federal and state statutes; b) policies to model mental health collections; and c) development of a standards-based dark archive to host the CSH records. The presentation will include workflows, metadata schema that includes descriptive, administrative, preservation, compliance, and technical metadata, as well as the principles and policies for making documents available to various demographics with appropriate protections in place. We will describe the various options that the project team considered before making decisions related to hardware and software infrastructure, digital archive infrastructure, and for designing the conceptual models. The project is committed to using free, standards-based software such as Archivematica, Fedora, and Hydra and developing FLOSS software for processing documents and generating metadata. Finally, we will also describe our initiative to unlock the data in structured and free-form handwritten documents, which comprise about a third of our collection.Item The Digital Preservation Network at UT Austin(2013-03-21) Jordan, Chris; University of Texas at Austin; Texas Advanced Computing CenterThe University of Texas at Austin is a key participant in the Digital Preservation Network(DPN), an organization that intends to provide a common vehicle for long-term preservation of the most important scholarly products of member institutions. This presentation will provide a brief introduction to the goals of the Digital Preservation Network and its relationship to regional preservation efforts including TDL. We will discuss the developing technical architecture for data replication in DPN and the role of the Texas Advanced Computing Center and TDL in developing and deploying that architecture. We will briefly describe the design principles behind the architecture and the manner in which the replication technology is overlaid on existing ingest and storage mechanisms.Item Digital Preservation Steps with Archivematica: A Cross-Departmental Approach(Texas Digital Library, 2021-05-24) Goodley, Lauren; Price, Amanda; Mazzei, Erin; Long, Jason; Kennedy, Laura; Waugh, Laura; Critchley, Nicole; Peters, Todd
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