2018 Texas Conference on Digital Libraries
Permanent URI for this collectionhttps://hdl.handle.net/2249.1/87439
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Item Introducing the Texas A&M University Libraries Digital Asset Management Ecosystem(2017-05) Creel, James; Bolton, Michael; Potvin, Sarah; Huff, Jeremy; Savell, Jason; Welling, William; Laddusaw, Ryan; Day, Kevin; Hahn, Douglas; Cooper, Micah; Stricklin, RobertAfter several years of planning and technical development across Texas A&M University departments, the University Libraries are excited to announce the deployment of the first round of production-level services and applications comprising our Digital Asset Management Ecosystem. In this presentation, we will give a grand tour of the existing services and discuss our next steps. Our approach has emphasized a service-oriented architecture with separation of concerns between components and standard protocols for information transfer. This has enabled us to integrate legacy components into the same workflows as new ones. In particular, our legacy DSpace instance, OAKTrust, participates on a par with a new Fedora repository, and both repositories can receive content from our ingestion tools and use that content to drive user-facing discovery and exhibition layers. Conduits for curation and ingestion of content include legacy workflows with DSpace SAF (Simple Archive Format), SWORD (Simple Webservice Offering Repository Deposit) from Vireo, and various command-line scripts. New, more user-friendly workflows use RESTful APIs through the MAGPIE (Metadata Assignment GUI Providing Ingest and Export) application that has been presented previously at TCDL. The MAGPIE application can bring in metadata from our Voyager catalog, CSV spreadsheets, DSpace SAF exports, and automated suggestions from controlled vocabularies. The content (PDF or image) and metadata are then displayed in the system for a human to edit and amend. Publication over REST APIs is currently available for DSpace, Fedora, and Archivematica. MAGPIE can also operate in a “headless” mode if no human curation is required. In “headless” mode ingested content is published immediately to the destination. Content available in our DSpace and Fedora IRs is of course exposed via the out-of-the-box interfaces these systems provide. For DSpace, these interfaces include the XMLUI, Solr, and an RDF webapp. For Fedora, these include Solr, Fuseki, and a robust messaging service. In addition, Fedora now offers a facility called API-X for proxying and modifying HTTP requests to Fedora in interesting customizable ways. One important development in this framework is the PCDM extension from Amherst College, which provides RDF metadata for PCDM-structured objects in your Fedora repository. We use this extension to drive a new IIIF manifest generator that generates Collection or Presentation manifests compatible with a variety of services, including Spotlight, Mirador and the Bodleian Libraries IIIF Manifest editor. In the future, we plan to enhance our IIIF manifest generator to utilize RDF responses from the DSpace RDF webapp in the same way it does from the Amherst PCDM Fedora extension. We will also continue to deploy new user-interfaces for discovery and exhibition. In this regard, we are pleased to have the flexibility to use custom in-house solutions or existing open-source projects, so long as they adhere to standards such as well-defined REST APIs, PCDM-RDF, and IIIF.Item Gulliver's Travels and the Future of Repositories(2018-05) Corbly, David"...nature has adapted the eyes of the Lilliputians to all objects proper for their view: they see with great exactness, but at no great distance." - Jonathan Swift, Gulliver's Travels (1726-1727) Since Richard Poynder's seminal 2016 paper, 'Time to re-think the institutional repository,' with Q&A from one of the great thinkers in our field, Cliff Lynch, the future of institutional repositories has indeed been the topic of much thought, much talk, and a fair amount of activity. Platforms and players are being sorted out between stodgy stalwarts such as DSpace, Fedora Commons constantly shape-shifting from Hydra to Hyrax/Hyku to Samvera Hyrax/Hyku to Valkyrie Super-Platforms and for-profit commercial offerings. And again, Cliff Lynch knocks another one out of the ballpark with his Fall 2017 CNI plenary talk 'Resilience and Engagement in an Era of Uncertainty,' focusing in large part on institutional repositories and the current sorting-out. As in most things human, there s some truth and some self-aggrandizement behind all the talk and all the sorting out. Mere mortal librarians and developers charged with maintaining and filling up institutional repositories with as much Open Access content as possible are presented with a variety of bogeymen to fear or to make peace with. But could it be that this is a false dichotomy, just like the one presented to the citizens of Lilliput and Blefuscu in Gulliver s Travels, as they war over the proper way to crack an egg? It need not matter how one cracks the egg, just that one finds a way to get to the contents through whatever means works for the customer. This presentation will offer concrete suggestions as to how we as repository managers, digital humanists and developers can rise above the din of battle over the best way to crack the egg, and get on with giving our customers the dish they ordered they way the asked for it.Item Viewpoint of administrators vs. managers of repositories(2018-05-16) Elkins, SusanDiscussion of the results from slightly different surveys sent to administrators and people in charge of repositories Texas institutional repository. We asked questions about the size of the repository, the activities used to promote repository, custom branding, and the text of the link to the repository. Find out what are the biggest problems faced, as well as when administrators and the daily manager agreed and where they answered differently. The results show the places we can focus our time and effort to get the best results.Item From Spreadsheets to DSpace: Building a Collection Management System in a Small Archive(2018-05-16) Stauber, Elizabeth; Abdirahman, Mohamed HaianThe Hogg Foundation for Mental Health established its archives in 2012 and appointed two graduate students at UT s School of Information to lead the project. The nature of using student labor meant the Foundation s archives did not have the capacity to maintain robust intellectual control over material. Substantial progress began in 2014 with the creation of several spreadsheets used to index material and group files into fonds structures. The inaugural Archivist and Records Manager was hired in 2015, and the archives has now evolved into an essential part of the Foundation s activities. The expansion of the archives has necessitated that the metadata management of the collection transition from a series of spreadsheets to a web-based collection management system. This transition is occurring in four phases: Phase I Preliminary Research, Phase II - Database Testing and Evaluation, Phase III - Prototype Design and Project Planning, and Phase IV - Final Implementation. The process of transitioning from spreadsheets to database systems can be intimidating for archives with limited capacities. The objective of this presentation is to provide a structured approach to this transition, helping small archives better plan their move towards more advanced technologies. Phase I of the transition began with establishing criteria for selecting a collection management system. A graduate student was recruited to research, demo, and implement the database under supervision of the Archivist. Together they drafted initial research questions: What open-source software was available for collection management in a web environment? Could the selected database be built with non-technical expertise? How easy would it be to manage and import metadata (and later digital objects) within the system? Phase II consisted of designing evaluation metrics and testing database systems. Following software recommendations by professional organizations, the archives unit chose to evaluate four databases: ArchivesSpace, Collective Access, Access to Memory, and DSpace. The analysis was conducted using an evaluation matrix and research report built from L. Spiros Archival Management Software and formatted to suit the Foundation s needs. Primary and secondary research was conducted by demoing each database. Review of this research was conducted by the Archivist, graduate student, and Systems Administrator, with a final decision to select DSpace as the web content management and digital preservation solution. Phase III of the transition included prototyping DSpace and drafting a project plan for full implementation. Following an installation of DSpace into a local environment, the archives unit began building a complete database to test DSpace s local functionalities. The project plan includes database policies, dataset cleaning priorities, workflows, and a timeline leading up to implementation. Phase IV of the transition is expected to conclude by April 2018, and will include a final implementation of DSpace into the production environment of the Foundation s archives.Item OER Are Here to Stay. Are Texas Schools Ready?(2018-05-16) DeForest, LeaAs defined by the Scholarly Publishing and Academic Resources Coalition (SPARC), "Open Education encompasses resources, tools and practices that are free of legal, financial and technical barriers and can be fully used, shared and adapted in the digital environment." Open Education Resources (OERs) are free to use and access, but the logistics of acquiring and implementing access to OERs is challenging for academic libraries and other institutions of higher education. The Texas Digital Library is preparing for statewide adoption of OERs and their implementation by academic libraries in Texas institutions of higher education. This poster will illustrate the challenges and barriers of adopting OERs as well as showcase a resource hub developed by TDL.Item Library Workflow Exchange: Sharing is Caring(2018-05-16) Barba, ShelleyThe Library Workflow Exchange is a wiki designed to help librarians share best practices across institutions. Created in 2015 by Liz Woolcott and Anna Neatrour, this site is a valuable tool for libraries and universities in establishing new procedures as well as in evaluating current ones. This quick presentation raises awareness of this tool, demonstrates how to find workflows on the site, and more importantly how to submit workflows to the collection.Item Foster the Light: Orphan works and Underrepresented Communities(2018-05-16) Hammons, KiowaHistorically disadvantaged groups such as women, the LGBT community, and minority groups have often been underrepresented and overlooked as creative communities. For this reason there has also been a lack of intellectual property protections for works created by individuals categorized within these groups. This is due to a number of factors: the need for authors to register works to receive US copyright protections; the adherence to strict formalities for works created before the 1976 revisions in copyright law; and the limited options for these individuals for the fixation of their work through publication. The effect of this underrepresentation is an abundance of orphan works : works in which the author and/or rights holder cannot be readily identified. In a society that has only begun to acknowledge the cultural narratives of these disenfranchised groups, it has become paramount for institutions such as libraries and museums to collect, exhibit, and make accessible these important works to the public. But how can cultural institutions make orphan works available without causing inadvertent harm to the rights holders? This presentation will explore in detail the reasons why these works have become orphans, methodologies for seeking out rights holders, and ways to balance intellectual property protections for creatives while also allowing institutions the ability to make accessible these vital works to its patrons.Item Public Events for Libraries: A Life Cycle Case Study(2018-05-16) Ames, EricOn January 17, 2018, Baylor's main campus library - Moody Memorial Library - held an evening event to celebration the installation of 92 new LED lights that replaced original fixtures which had been dark for decades. The event, which was dubbed ""Bring Back the Light at Moody,"" featured remarks from the university president and dean of libraries as well as custom, limited run giveaways, student contests and the kickoff of a year-long celebration of the building's 50th anniversary. In addition, it fit well with the university's new national marketing campaign, launched just a week earlier under the slogan ""Where Lights Shine Bright."" This poster will discuss the steps undertaken by the libraries' Marketing & Communications (MarComm) team to stage the event, with most of the details coming into focus only 3-5 days prior. Poster session attendees can expect to learn: - How to incorporate celebration-related language into regular social media posts - How to effectively coordinate communication between numerous campus entities including the office of the president, the VP for marketing, institutional events and various library departments - Strategies for encouraging media coverage of your library event - Ideas for encouraging student participation in your event - Some ""what not to do"" words of wisdom earned through real-life experience - What kinds of promotional giveaway items were most popular - Why it pays to have a backup plan and more!Item Characterizing College-level Research Strengths Using Data from a Research Information Management System(2018-05-16) Lee, Dong Joon; Herbert, Bruce; Mejia, Ethel; Hahn, Doug; Bolton, MichaelTexas A&M University (TAMU) Libraries recently launched a research information management (RIM) system, Scholars@TAMU, which contains TAMU faculty scholarly information (e.g., their academic backgrounds, publications, teaching and grant activities). The system is based on a member-supported, open-source, semantic-web software (i.e., VIVO) that enables the discovery of research and scholarly activities across disciplines by providing standard research profiles. The system may serve as a university s authoritative record of the faculty scholarship. This can be an institution-level/enterprise system to support university leadership developing their future directions. New and important needs for the characterization of scholarly impact and institutional research that characterizes the research enterprise were identified during conversations with the campus community on the design of Scholars@TAMU. We addressing these needs through innovative library services, where these services are conceptualized as complementary innovations around a central IT system, collection or program. Complementary service elements are designed to work together with the central system so the service is more useful, impactful, and scalable. Innovative, Integrated Library Service Central System or Service: Scholars@TAMU (http://scholars.library.tamu.edu) is a researcher profile system that enables the discovery of research and scholarship across disciplines built using a robust, open-source, semantic-web application connected to a database of the products of faculty work. Complementary Service: Discovery of faculty expertise and research specialties to enhance faculty reputation, research collaborations, and societal awareness of Texas A&M s research programs. Complementary Service: Professional development program for faculty seeking promotion or tenure. This program includes both workshops and consultations guiding faculty in the use of scholarly and societal impact metrics. Complementary Service: Institutional research on the nature, practice and impact of Texas A&M s research that support the information needs, planning and decision-making responsibilities of the university administration. Complementary Service: Research evaluation to support program reviews and accreditation. After the system is deployed, the library had an increasing number of requests to help a college, center, institute, or department understand their research strength, impact, and productivity. Some of colleges or departments requested a help them successfully complete their annual program review or program accreditation. Rich database of the RIM system can generate different types of reports, and the library currently explores to develop a standardized template for understanding institutional research. This poster presents preliminary work including goals, processes, and tools and services, as well as some of visualizations of the Scholars@TAMU data as examples. The visualizations have been produced to characterize research strengths, productivity, impact, and research & publishing practices.Item Lessons from Bridge2Hyku s Phase 1(2018-05-16) Crocken, Todd; Washington, Anne; Watkins, Sean; Weidner, AndyThe Bridge2Hyku [B2H] project, funded by a grant from the Institute of Museum and Library Services (LG-70-17-0217-17) [1], will provide the digital archives community with a toolkit for content migration to the open source platform Hyku.. The B2H Toolkit plan and outcomes aim to establish a framework for sustainable data migration. The project will leverage IMLS investment to build capacity for libraries and cultural heritage institutions in adoption of Hyku nationally and worldwide. It will engage and strengthen the open source Samvera Community (formerly Hydra Community) around Hyku by leveraging our collective expertise through strategic collaboration between UH, IUB, IUPUI, UVic, UM, Stanford, DuraSpace, and DPLA. As part of Phase 1 of the Bridge2Hyku project, the project team at University of Houston will be creating reports on the digital collection environments at various institutions and on the requirements and limitations of the Hyku platform. Both of these reports will guide toolkit development in later phases of this project. These reports will be made available on the Bridge2Hyku website, that will become a community center of sorts for any institutions that need guidance on content migrations in the future. This 24x7 presentation will highlight these two reports and will also provide information about future directions for B2H as well as information for institutions who are interested in getting involved in the B2H community. [1] https://www.imls.gov/grants/awarded/lg-70-17-0217-17Item Integration of off-site repository software with the library catalog and Inter-Library Loan(2018-05-16) Peters, ToddIn September 2017, Texas State University opened the Archives and Research Center (ARC). It is a 14,000 square-foot, off-site, state-of-the art facility that will preserve decades of university treasures and library resources, collections and research materials. The University Libraries selected Caiasoft from CAIA Software & Solutions as the repository management software for the facility. University Libraries staff constructed scripts to integrate Caiasoft with our Integrated Library System, Sierra, and our Inter-Library Loan system, ILLiad. This allows patrons to request materials from the ARC through the catalog, and allows document delivery and inter-library loan article requests to be fulfilled electronically from the facility using Odyssey. This poster will explain how the integration was setup and diagram the workflows involved.Item Community Health Information Station: Curated Health Resources in a Kiosk(2018-05-16) Sheldon, LorraineAccording to Pew Research Center's Internet & American Life Project, 77% of study participants start their health-related searches using search engines. Potential results can vary widely in both scope and accuracy. This statistic in combination with the nearly 90 million U.S. adults with low health literacy creates an environment where health outcomes are directly connected to the resources community members are exposed to. The Community Health Information Station is a part of a grant-funded project from the National Network of Libraries of Medicine, a division of the National Institute of Health. The purpose of the health information station is to improve community members' abilities to find, evaluate and use quality health information, by providing easy access to a collection of curated health resources via a tabletop kiosk. This technology tool is complemented with Community Health Workshops, which help participants develop the capacity to evaluate the quality of resources and expose them to the National Library of Medicine resource Medlineplus.gov. A total of ten health information stations will be distributed to various institution types including public libraries, health clinics, and health-oriented non-profits.Item Online Course Design: A Learner-Centered Focus(2018-05-16) Cruce, CarrieItem Box of Chocolates: Surfacing Unique Collections in Small-Bite Form(2018-05-16) Flaxbart, JeniferThe University of Texas Libraries (UTL) is undertaking an approach to small-scale digital exhibition projects with the goal of surfacing a broad range of unique collections while minimizing workflow impacts on the Libraries IT and digitization infrastructure. The Box of Chocolates approach serves the purpose of introducing a tempting variety of content bonbons to scholars, seeking to both inform their awareness of lesser known content and inspire and enrich related research. Examples may include out-of-copyright Ottoman Turkish texts, Artists Books, South Asian collection content, rare Israeli Cinema periodical content and other image-rich collections, making content from underrepresented and under acknowledged communities, voices, and perspectives available via a web site or Google search for the first time. UTL s Digital Projects Cross Functional Team, comprised of colleagues from across the Libraries, is creating two tools to aid this effort. The tools are a digital project deconstructed overview and a template for small-scale Omeka digital exhibition construction outlining the steps required to create a morsel-like exhibition, the essence of a collection in 10 to 15 images or related files with intellectual framing, akin to DPLA Primary Source Sets. These will be called Collection Highlights. This approach provides a practical solution to collections-focused digital project engagement and discovery progress. It introduces a low-stakes way for liaisons to build their confidence in digital scholarship, while simultaneously doing foundational work to promote collections. Multiple subject liaison librarians will be able to learn and to promote distinctive UTL collections without maxing-out individual liaison or UTL IT resource capacity. This foundational work will then create a pathway for scaffolding up to doing more involved projects.Item Classifying Metadata in the Archive of Slavery(2018-05-16) Higgs, EmilyItem Introducing CAP - an Application for Administering Heterogeneous IRs(2018-05-16) Creel, JamesDevelopers at Texas A&M University Libraries have recently prototyped a new approach to IR (Institutional Repository) management called CAP (Curators Administration Platform). The latest build shows some exciting capabilities and potential that deserve attention. To our knowledge, two major capabilities of the platform stand out as novel: 1) The management of multiple IR instances in one application and 2) The ability to import RDF vocabularies from the internet and cherry-pick appropriate metadata properties on an IR-instance basis. Crucially, this all takes place in a GUI with no need for configuration. The CAP project had its genesis in our initial deployment of Fedora as an IR within our DAME (Digital Asset Management Ecosystem). The community Fedora implementation provides a demonstration UI that facilitates development and training. The Fedora developers are quick to emphasize that this interface should not be considered serious repository management software. Nevertheless, it was our first mode of interacting with the Fedora repository, and although we were accustomed to it, it behooved us to find a better alternative. We opted to build a new front-end based on the fcrepo4 Java client (https://github.com/fcrepo4-exts/fcrepo-java-client). In this framework, in the effort to recapitulate and simplify the functionality of the demonstration UI, we also found it extremely simple to enable registration and configuration of multiple IR instances with the system. Capabilities of the current build include navigation with breadcrumbs through an IR container hierarchy; fixity checking for resources; resource versioning; and CRUD (Create, Read, Update, Delete) functionality for IR instances, resources, metadata, and metadata schemata. This last item deserves special mention for its curatorial utility. A schema management page allows the administrator to add a schema by its namespace URL. CAP will download the RDF definition from that URL and parse it with the Apache Jena library. Administrators are then presented with possible predicates (i.e. metadata field labels) provided by the schema for inclusion or exclusion in a given IR context. The available predicates are used to limit the options on the metadata input form, although arbitrary predicates can still be put in a Fedora IR through CAP using a raw SPARQL query. In the near term, we will explore development in several other areas. First, we plan to add DSpace as another IR type. We would also like to explore the ability of users to define new navigational relationships in addition to the default parent child hierarchy. Finally, we would like to expand on CAP s interconnectivity with other DAME components including IIIF manifest generation. Additionally, CAP could provide other DAME components with a registry of all available IRs and expose a unified, homogenized API for interacting with all of them. In a sense, an IR s participation in the DAME could be mediated by CAP. Though CAP is a prototype that has not undergone significant development, the actual and potential innovations offer exciting possibilities. CAP represents the culmination of years of our experiences with the technical nuances of healthy interactions between IRs and the ecosystems in which they operate.Item Make it Count: Using Google Analytics to Email Author Stats for a DSpace IR(2018-05-16) Winkler, HeidiInstitutional repository administrators know that reaching out to authors and proving to them the impact of submitting to and keeping their work with the university s IR is a fantastic selling point for the service. Feedback via email should be simple, right? Possibly not. DSpace users often talk among themselves about the open source institutional repository app s inability to both make available and email out individual work statistics to authors. Not even purchasable statistics packages can solve the problem DSpace contributors experience in not receiving updates about their work. While public statistics do exist, they re only displayed in aggregate and are not designed for analysis by individual contributors. As the authors considered this communication conundrum, they ran across a free Google feature that can make up for DSpace s failing in this area. Our 24x7 will walk attendees through how to utilize Google Analytics for setting up automatic emails to authors with statistics from DSpace.Item Post-Custodial Praxis at LLILAS Benson: Lessons in Digitization, Access, and Community Partnerships(2018-05-16) Bliss, David; Carbajal, Itza; Field, Jane; Butler, Matthew; Shore, EdwardLLILAS Benson Latin American Studies & Collections works in partnership with archival organizations and community partners in Latin America to digitally preserve underrepresented histories and human rights documentation. By adopting a post-custodial archival model, we can support goals of digital preservation and access without physically removing collection materials from communities that use and identify with them. This panel will bring together archivists, partners, students, and scholars to share best practices, workflows, and lessons learned from a diverse array of post-custodial projects. The goal of the partnership between LLILAS Benson and community organizations is to empower communities that have been historically underrepresented in cultural heritages institutions.Through active involvement in designing and implementing these projects, partners gain greater control over how their materials are preserved, represented, and described. Furthermore, the integration of archivists, scholars, and technical staff expands opportunities for mutual learning and collaborative work, resulting in more nuanced collection development and scholarly outputs that will make a larger impact in a variety of disciplines, as well as supporting the missions of partner institutions. Finally, bringing these materials together in a shared repository space allows the collections, histories, and experiences to speak to each other across geographic and linguistic barriers, and highlight shared experiences. All this is accomplished without removing the physical materials from their place of origin. Panelists each represent different experiences and roles related to the endeavor of post-custodial archival development. Digital Processing Archivist David Bliss will open the panel by providing background on LLILAS Benson s model of post-custodial archiving, and discussing the development of our digitization workflows. Itza Carbajal, LLILAS Benson s Latin American Metadata Librarian, will elaborate on the significance of partnerships within LLILAS Benson s post-custodial framework, and discuss our metadata processes and challenges. Jane Field from the Texas After Violence Project will share their work to document the effects of interpersonal and state violence on individuals, families, and communities, and their experiences as an early partner of LLILAS Benson. Matthew Butler, faculty member in UT s Department of History, will share how the digitization of a collection documenting the privatization of indigenous lands in 19th century Mexico will enrich scholarship and local understanding of a pivotal era in Mexican history. Finally, PhD candidate Eddie Shore will discuss a new community partnership in Brazil to preserve the history of a Quilombola community as they face increasing external threats.Item Community Webs: Creating Community History Web Archives(2018-05-16) Praetzellis, Maria; Whitsett, Kyrie; Ward, EmilyMany public libraries have active local history collections and have traditionally collected print materials that document their communities. The ascension of the web as the primary publishing platform, however, has led to this material now being published exclusively on the web. Due to the technical challenges of archiving the web, the lack of training and educational opportunities, and the lack of an active community of public library-based practitioners, very few public libraries are building web archives. This session will review the Internet Archive's new program to provide education, training, professional networking, and technical services to enable public libraries to fulfill this vital role.Item Archivematica Across Texas(2018-05-16) Buckner, SeanThis poster depicts the academic institutions in Texas currently using the Archivematica digital preservation software to preserve digital content. The poster displays each institution overlaid on a map with key information from each regarding their implementation(s), content preserved, workflows, and/or points of contact. The poster also briefly presents the Texas Archivematica Users Group (aka A-TEX) and explains the group s purpose, intent, and online presence. Lastly, a brief description of Archivematica is offered for those interested in learning more about the system.
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