Browsing by Subject "ETDs"
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Item Beyond Text: Best Practices for Cataloging Music-ETDs and Associated Audio-Visual Materials(2016-05-25) Hartsock, Ralph; Alemneh, Daniel; University of North TexasCurrent writings about the cataloging and access creation for ETDs has focused solely on print or text. The performing arts, and increasingly, the sciences, utilize other media that must be accounted for during cataloging. These include audio recordings of recitals, lectures, other performances. Video presentations of performances, artistic or scientific, must be cataloged and linked to the textual dissertation. This presentation will discuss issues and consideration in describing and integrating ETDs and associated contents.Item Break, Drift, Rot: How Academic Librarians Can Weatherproof References in Electronic Theses and Dissertations(Texas Digital Library, 2023-05-17) Anders, KathyElectronic Theses and Dissertations (ETDs) suffer from reference rot in a manner similar to other scholarly publications (Massicotte and Botter), but involve a greater breadth of librarian involvement in their management, dissemination, and preservation. Indeed, reference rot in ETDs in disciplines where students are citing “web-at-large” (Klein, et al.) material is a particular problem, in that web-at-large sources generally are not preserved and archived to the same degree as scholarly journal articles. Because of this, cited material in ETDs is prone to rot either from a number of factors ranging from links that do not resolve to substantial content drift. In an effort to mitigate reference rot in ETDs, a team of researchers from Texas A&M University and Los Alamos National Laboratories came together to consider how to address the issue through socio-technical interventions, melding technical solutions (permalinks, web archiving, and, ideally, Vireo integration) with human awareness (instruction to authors). This presentation will discuss the researchers’ in-progress work about how both types of interventions can be deployed at academic libraries to help create ETDs that are more resistant to reference rot. While the particular focus of this presentation is on ETDs, this presentation will intersect with topics in digital preservation and web archiving. Mia Massicotte and Kathleen Botter, “Reference Rot in the Repository: A Case Study of Electronic Theses and Dissertations (ETDs) in an Academic Library,” Information Technology and Libraries 36, no. 1 (2017): 11–28, https://doi.org/10.6017/ital.v36i1.9598. Martin Klein, Herbert Van de Sompel, Robert Sanderson, Harihar Shankar, Lyudmila Balakireva, Ke Zhou, Richard Tobin, “Scholarly Context Not Found: One in Five Articles Suffers from Reference Rot,” PLoS ONE 9, no. 12 (2014), https://doi.org/10.1371/journal.pone.0115253.Item A Comparison of Features Among ETD Submission Systems(2013-03-26) Larrison, Stephanie; Texas State UniversityMy poster will provide a comparison of features offered by different Electronic Thesis and Dissertation submission systems in an easy to understand and visually appealing table. The intent of this poster is to offer a quick snapshot of what ETD systems can do to help potential and current users determine which products may best fit their needs. It will be of interest to those involved in the policies, management, publication or curation of theses and dissertations at an institution. I will be comparing Vireo, the open-source Electronic Thesis and Dissertation Submission and Management software developed by the Texas Digital Library, and Proquest’s free web-based ETD Administrator. I also plan to add additional systems to the comparison chart as information is gathered.Item Do more with less: Potential automated ETD cataloging with batch processing(2017-05-24) Garrett, Kelly A.; University of Texas at AustinAt UT Libraries, current metadata workflows for electronic theses and dissertations (ETDs) require catalogers to create records in separate systems concurrently: (1) Dublin Core for the DSpace institutional repository via ETD management software Vireo and (2) MARC in OCLC Connexion for the library catalog. In the spring of 2016, UT Libraries’ Cataloging & Metadata Services began exploring the capabilities of Vireo’s batch export feature as a means to streamline the work. This 24x7 presentation will focus on UT Libraries’ envisioned ETD batch editing workflow using the Vireo 3 MARC export feature, MarcEdit Tools, and Regular Expressions. Lingering issues and recommendations for Vireo 4 export features will also be covered.Item ETD Embargoes: A Comparison of Institutional Policies and Practices(2013-05-09) Larrison, Stephanie; Hammons, Laura; Henry, Geneva; Texas State University; Texas A&M University; Rice UniversityETD embargoes policies and practices vary widely among institutions. Although institutional websites often make embargo policies quite clear, the practices that support those policies is less so. Even more interesting, but less obvious, are the history and rational surrounding the development of embargo policies, as well as how exceptional cases and appeals for extensions, redactions, and permanent holds are handled. The Vireo ETD Submission and Management System is a flexible tool that can accommodate variations in ETD embargo policies and practices to support the needs of the institution. In this birds of a feather session, you will have an opportunity to learn the what, why, and how of embargo policy and management (both inside and outside of Vireo) from three different institutions.Item ETD Management in DSpace(2009-05-27) Mikeal, Adam; Creel, James; Maslov, Alexey; Phillips, Scott; Texas A&M UniversityThe Texas Digital Library (TDL) is a consortium of public and private educational institutions from across the state of Texas. Founded in 2005, TDL exists to promote the scholarly activities of its members. One such activity is the collection and dissemination of ETDs. A federated collection of ETDs from multiple institutions was created in 2006, and has since grown into an all-encompassing ETD Repository project that is partially supported by a grant from the Institute for Museum and Library Sciences (IMLS). This project seeks to address the full life-cycle of ETDs, providing tools and services from the point of ingestion, through the review process, and finally to dissemination in the centrally federated repository. A primary component of this project was the development of Vireo, a web application for ETD submittal and management. Built directly into the DSpace repository, Vireo provides a customized submission process for students, and a rich, “Web-2.0″ style management interface for graduate and library staff. Because it is built directly in the DSpace repository, scalability is possible from a single department or college up to a multiple-institution consortium. In 2008, we reported the results of a demonstrator system that took place at Texas A&M University. Vireo has replaced the legacy application and is now the single point of entry for all theses and dissertations at that university. Rollout to other schools will follow a gradual, phased approach. This presentation examines the challenges faced as Texas A&M transitioned to a new ETD management system, and the architectural issues involved with scaling such a system to a statewide consortium. Finally, it will discuss the application’s release to the ETD community under an open-source license.Item ETDs, ORCID, and Vireo(2016-05-25) Lyon, Colleen; University of Texas at AustinIn early spring of 2015 the University of Texas at Austin added an option for graduate students to claim and add an ORCID to their ETD submission. UT Austin uses the Vireo submission system for processing ETDs and adding ORCID was done as part of a software upgrade. ORCID are persistent digital identifiers for researchers. They help researchers distinguish their research from everyone else. At the time we weren’t prepared to publicize the option, but we want to make it available for anyone to use. We intended to provide education and outreach at some point in the future. In the summer of 2015, library staff noticed that many submissions were coming through Vireo with an ORCID included. An initial look at the data revealed approximately 29% of students had chosen to include an ORCID. This was quite a surprise given the lack of marketing, so in an effort to better understand how many students were choosing this option, we decided to investigate the use of ORCID for all 2015 submissions. A complete assessment of ORCID will be done once all the December 2015 submissions are finished being processed in late February. We intend to look at total numbers, numbers by department, and by degree level (masters vs doctoral). We will present our findings along with plans for marketing efforts to increase the use of ORCID.Item Lifecycle Management of ETDs: Toward a Collaborative Approach to Stakeholders' Involvment in ETDs Curation(2012-05-25) Alemneh, Daniel; Henry, Geneva; Stark, Shannon; University of North Texas; Rice UniversityElectronic theses and dissertations (ETDs) represent a wealth of scholarly and artistic content created by Master's and Doctoral students in the degree-seeking process. The successful management of ETDs requires effort across the entire lifecycle to ensure that ETDs are preserved and made accessible in a manner that today’s users expect. This poses challenges and presents opportunities to those who organize and provide access to ETDs. This presentation will highlight and discuss the early findings of an IMLS-funded project on Lifecycle Management of Electronic Theses and Dissertations. The project aims to enhance ETD curators’ and other institutional stakeholders’ knowledge and skills, by promoting best practices and creating tools that address specific needs in managing ETDs throughout their lifecycle. The project partners are the University of North Texas, the Educopia Institute, the Networked Digital Library of Theses and Dissertations, the Virginia Tech Libraries, Rice University, Boston College, Indiana State University, Penn State University, and the University of Arizona. They will develop and share a toolkit of guidelines, educational materials, and a set of software tools for life-cycle data management and preservation of ETDs. This project will take place over a two year period from October 2011 to September 2013.Item Novel Workflow for Large Scale Thesis Digitization(2016-05-26) Peters, Todd C.; Moore, Jeremy; Long, Jason R.; Texas State UniversityTexas State University recently began digitizing approximately 6,000 theses to create digital preservation copies and electronic versions that may eventually be used for patron access. This presentation will discuss our novel workflow that allows student workers to rapidly scan, process, and perform quality control on the images while managing the metadata necessary for future ingest into our institutional repository. In brief, the process begins with students debinding and scanning theses, downloading MARC records with MARCEdit, and using an in-house web application to sort images based on content. Students then process the images with a combination of BASH scripts, ImageMagick, and Adobe Photoshop as they perform quality control and fix any errors found. The resultant preservation TIFFs are OCR’d and combined into PDFs using ABBYY FineReader 12. A final quality control step is performed by the Digital Media Specialist at which point the electronic conversion has been completed. The workflow allows a student to process approximately 50 theses in a 20-hour work week.Item Pushing the Boundaries of Open Access(2014-03-14) Alemneh, Daniel; Phillips, Mark; Kleister, Jill; University of North TexasThe Open Access (OA) movement has become increasingly important in shaping the ways that academic libraries provide services to support the creation, organization, management and use of digital contents. The University of North Texas (UNT) has embraced the open access movement and seeks to bring scholarship to the widest possible audience. Our usage statistics show that users from more than 200 countries around the world visit the UNT Digital Libraries’ diverse collections. Theses and dissertations represent a wealth of scholarly and artistic content created by masters and doctoral students in the degree-seeking process. The University of North Texas (UNT) was one of the first three American universities to require electronic theses and dissertations (ETDs) for graduation, and by 1999 all theses and dissertations submitted by students in pursuit of advanced degrees were digital. We are intensely proud of the work of our students. Currently, more than 90% of UNT’s ETDs are freely accessible to the public via the UNT Digital Library, while less than10% have been restricted by their authors for use by the UNT community only. In light of supporting academic institutions initiative to advance digital scholarship for worldwide research, we started a new project contacting UNT alumni who restricted their ETDs in perpetuity. We contacted about 700 ETD authors, asking their permission to remove the restrictions from their theses or dissertations and make them openly available in the UNT Digital Library. This poster provides a preliminary analysis of the UNT‘s efforts to make students’ work accessible to a wider global audience.Item Session 3B | Quantifying and Qualifying the Loss of Web-Based Evidence in Graduate Performance Studies Theses(Texas Digital Library, 2021-05-26) Budzise-Weaver, Tina; Christie Anders, KathyHow is web-based evidence referenced and documented in Performance Studies masters theses? How can Performance Studies, with its framework for analyzing performances in context and its heightened awareness of ephemerality, inform our understanding of evidence lost to link rot? Relying on a corpus of born-digital Texas A&M University theses, we analyze documentation practices and discuss the implications of lost evidence for these graduate publications. We will ground our meditation on these questions with observations about citation practices and the potential for intervention, with an eye towards a generalizable and potentially automated approach to guarding against rot in electronic theses.Item Session 3G | Providing Broader Access: Texas State Retrospective ETD Digitization Project(Texas Digital Library, 2021-05-26) Peters, Todd; Waugh, Laura; Mazzei, Erin; Long, JasonThis presentation will briefly describe the modifications to the DSpace repository software to selectively restrict access to theses without a license agreement, adding a banner display message for restricted items, and creating a linked form for copyright holders to grant permission for theses to be made available open access. Workflows will be discussed including scripts to convert MARC records into Dublin Core metadata and the packaging of metadata and image files into DSpace submission information packages (SIP) for batch loading into DSpace. Post ingestion metadata editing and controlled vocabulary management will also be discussed.Item Streaming Audio & Video Experience (SAVE): A Solution to Publish Music-related ETDs(2016-05-26) Yang, Le; Starcher, Christopher; Ketner, Kenny; Luker, Scott; Patterson, Matthew; Johnson, Daniel; Texas Tech UniversityThe current literature of electronic theses and dissertations (ETDs) has frequently discussed issues regarding ETD collaborations, discovery, metadata, system improvement, and long-term preservation strategies. However, rare literature discussed music-related ETDs; no found literature provided a solution to address the concerns of multimedia publishing in music-related ETDs. Main challenges associated with music ETDs are integration of a variety of music format and software, as well as the appropriate use of copyrighted materials of music. One of the common ways to publish music-related ETDs merely include multimedia supplements in ways of attaching original audio files, allowing free downloads of the copyrighted performing works. Realizing the current concerns and unresolved issues that are still existing in music-related ETDs, TTU Libraries has developed a system called Streaming Audio and Video Experience (SAVE) that includes an authenticated streaming multimedia player, a responsive-design user interface, and a web-based submission and management system. The TTU Libraries is using SAVE, integrated with DSpace-based Institutional Repository, to publish music-related electronic theses and dissertations (ETDs) for the College of Visual & Performing Arts. The integrated system – including both the technology solution SAVE and the publishing model – overcomes physical and technological limits while expanding access to music-related ETDs and other multimedia collections to patrons from any computer with an Internet connection. Through the SAVE system, distance education students have the same access to multimedia collections as local students do. Also, these multimedia collections can be made available for use in networked classroom and course management systems across campus. Professors are able to use these collections in their lessons without having to check out the physical copies from the library. By offering this online accessible system, physical multimedia files avoid substantial amount of future damage caused by heavy use and frequent check-outs. The development and implementation of SAVE system fill the blank in the current literature of the music-related ETDs and also ETDs in general, as well as offer a solution to resolve the essential conflicts between open access ETDs and copyrighted performing works. The TTU Library wants to propose it as a solution to handle other multimedia collections on the TTU campus and to release it as open source software for other institutions with similar needs. In addition, TTU Libraries plans to release the SAVE technology as open source software to benefit the universities that have similar needs.Item Stub Records: The Middle Path of ETD Curation(2016-05-26) Barba, Shelley; Winkler, Heidi; Texas Tech UniversityBecause curators of electronic theses and dissertations must serve both creators and researchers, it can be difficult to navigate which party’s wishes should be honored first when creators do not want their thesis or dissertation made available to researchers yet. Some institutions simply do not allow creators to limit their works’ visibility. Texas Tech gives creators more choice in this matter, but have had difficulty letting researchers know via DSpace that the work had been completed. Stub records in DSpace are a good way to honor creators’ wishes to not have their works immediately published open access but still allow researchers to know that the work exists. The presentation will highlight the benefits of stub records and the ease of creating them.Item Texas Digital Repository Services Update(2009-05-28) Steans, Ryan; Texas Digital LibraryThe Texas Digital Library (TDL) is a multi-university consortium formed to provide and support a fully online scholarly community for institutions of higher learning in Texas. The TDL is developing applications such as open-access institutional repositories, collections management tools, and an electronic thesis and dissertation submission and management system. The organization also promotes new scholarly communication models through faculty services such as blogs, wikis, and peer-reviewed electronic journals. The TDL has employed numerous open-source technologies in its tool-kit, from implementing DSpace as its platform for member repositories, to enabling cross-institution single sign-on for TDL members using the Shibboleth distributed authentication system. Other open-source platforms used by the TDL include WordPress, Open Journal Systems, and MediaWiki. Future plans include the implementation of Open Monograph Press and Open Conference Systems. This presentation will discuss the ways in which the TDL, by leveraging its commitment to open-source technologies and the principle of open access, is empowering its members to collect, preserve, and promote the scholarly output of Texas universities. By providing an update on the current status of TDL services for faculty and institutions, highlighting recent developments and outlining plans for expansion of services, we will describe how TDL is connecting users with digital libraries across the state, and how that effort is connecting Texas Digital Library with the worldItem UNT Libraries ETD Citation Analysis Project(2017-05-24) Andrews, Pamela; Klein, Janette; Harker, Karen; Alemneh, Daniel; University of North TexasThis presentation will explore the project plan for an upcoming citation analysis of University of North Texas Libraries' Electronic Thesis and Dissertation (ETD) Collection. The goal of this project is to create and implement a method for conducting citation analysis on ETDs for collection development purposes. The first stage of our project will be an analysis of ETDs for citations using items from the digital library. As the Portal to Texas History was launched in 2002, this will define our corpus sample from 2002 to present, providing over 6,000 ETDs for analysis. This pilot will allow us to test our method on a specific URL string target before expanding to collect broader citation data for analysis. In this presentation, I will briefly outline our goals, pilot study, and preliminary methodology.Item An Update on Development of the Vireo 4.x ETD Submission and Management System(2017-05-23) Creel, James; Huff, Jeremy; Savell, Jason; Welling, William; Laddusaw, Ryan; Hahn, Douglas; Bolton, Michael; Steans, Ryan; Larrison, StephanieThe Vireo ETD (Electronic Thesis and Dissertation) submission and management system, an open source project managed by the Texas Digital Library (TDL) has seen years of real-world use processing thousands of ETDs at dozens of institutions. In Fall of 2015, the Texas Digital Library and Texas A&M University began development on the 4.x release of Vireo. The biggest deliverables of the new version are to bring the application into a modern Web application stack, enable controlled vocabularies for metadata fields, and, most ambitiously, to allow a completely customizable workflow for every institution or degree program. The release of the latest version has faced delays on two fronts. First, the enormous complexity of designing a completely customizable workflow was not made manifest in initial planning. Second, the project staffing was disrupted when the lead developer left to pursue other career opportunities. Nevertheless, the project is nearing an initial release and is undergoing initial testing at several institutions. The feature set of Vireo 3 represents many years of experience and development. The Vireo 4.x effort to bring this enormous feature set into a modern Web application stack and introduce customizability in the workflow has entailed not only a comprehensive re-write of the code, but also significant design innovations. This presentation gives a preview of the 4.0 release demonstrating the impressive new capabilities of Vireo with customizable workflows and controlled vocabularies. It also discusses the software development process and how interested institutions can contribute.Item Updating a community metadata standard: Challenges and outcomes(2016-05-25) Long, Kara; Rivero, Monica; Thompson, Santi; Potvin, Sarah; Park, Kristi; Lyon, Colleen; Baylor University; Rice University; University of Houston; Texas A&M University; Texas Digital Library; University of Texas at AustinIn 2014 the Texas Digital Library (TDL) convened a working group, charged with updating the existing descriptive metadata standard for electronic theses and dissertations (ETDs), published by TDL in 2008. The metadata working group’s report and accompanying data dictionary were released in September of 2015 (http://hdl.handle.net/2249.1/68437). The group’s mixed-methods approach to revising the standard revealed divergences between the 2008 guidelines as they were originally published and the emergent practices of librarians, repository administrators, and others involved in ETD workflows. The updated standard needed to address and recommend significant changes to the Vireo ETD Submission Management System, also developed and hosted by TDL. In this presentation, members of the TDL ETD metadata working group will discuss the effort to update the standard, with a focus on negotiating barriers to dramatic shifts in community standards. We will also discuss outstanding issues, areas of future focus, and the difficult-to-achieve balance between ease of adoption and creating an optimal descriptive metadata standard.Item User Group Meeting: Vireo User Group(Texas Digital Library, 2020-06-16) Mumma, Courtney; Crossno, JonItem Vireo ETD Submission and Management System- Update 2010(2010-05-17) Nürnberg, Peter; Texas Digital LibraryThis presentation will provide an update regarding work done on the Vireo ETD system, its current maintenance status, and plans for Vireo for 2010 and beyond. Vireo is the TDL’s Electronic Thesis and Dissertation Submission and Management System. It allows students to easily submit their theses and dissertations online and provides management software for graduate offices and libraries to move the ETD through the approval workflow and publish the ETD in an institutional repository.