2017 Texas Conference on Digital Libraries

Permanent URI for this collectionhttps://hdl.handle.net/2249.1/82126

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An Update on Development of the Vireo 4.x ETD Submission and Management System
(2017-05-23) Creel, James; Huff, Jeremy; Savell, Jason; Welling, William; Laddusaw, Ryan; Hahn, Douglas; Bolton, Michael; Steans, Ryan; Larrison, Stephanie
The Vireo ETD (Electronic Thesis and Dissertation) submission and management system, an open source project managed by the Texas Digital Library (TDL) has seen years of real-world use processing thousands of ETDs at dozens of institutions. In Fall of 2015, the Texas Digital Library and Texas A&M University began development on the 4.x release of Vireo. The biggest deliverables of the new version are to bring the application into a modern Web application stack, enable controlled vocabularies for metadata fields, and, most ambitiously, to allow a completely customizable workflow for every institution or degree program. The release of the latest version has faced delays on two fronts. First, the enormous complexity of designing a completely customizable workflow was not made manifest in initial planning. Second, the project staffing was disrupted when the lead developer left to pursue other career opportunities. Nevertheless, the project is nearing an initial release and is undergoing initial testing at several institutions. The feature set of Vireo 3 represents many years of experience and development. The Vireo 4.x effort to bring this enormous feature set into a modern Web application stack and introduce customizability in the workflow has entailed not only a comprehensive re-write of the code, but also significant design innovations. This presentation gives a preview of the 4.0 release demonstrating the impressive new capabilities of Vireo with customizable workflows and controlled vocabularies. It also discusses the software development process and how interested institutions can contribute.
Low Cost Metadata Management: Tools and tips for catalogers
(2017-05-23) Furubotten, Lisa; Olivarez, Joseph; Pennington, Eric; Dabrowski, Anna J.; Texas A&M University
Many libraries need efficient and low-cost mechanisms to create, refine, modify, or crosswalk bibliographic data for use in digital repositories. Catalogers have the skills to serve this need. In this tutorial, we identify existing software tools for catalogers working on metadata management tasks. We also present examples of effectively using and combining these tools into workflows. In particular, we cover: OCLC Connection, MARCEdit, Excel, Access, Open Refine, Oxygen, etc. These tools permit catalogers to efficiently create and modify metadata for the institution’s needs, from Dublin Core for an institutional repository to MARCXML for HathiTrust.
Outside The Box: Building a Digital Curation Ecosystem for Preservation and Access
(2017-05-24) Weidner, Andrew; Watkins, Sean; Scott, Bethany; Krewer, Drew; Washington, Anne; Richardson, Matt; Wu, Annie; Thompson, Santi; University of Houston
This presentation covers the tools and workflows that the University of Houston (UH) Libraries have developed to facilitate digital curation activities for our new repository architecture based on Hydra-in-a-Box, Archivematica, and ArchivesSpace, collectively known as the Bayou City Digital Asset Management System (BCDAMS). BCDAMS development work began in early 2015 as an extension of a one and a half year process to evaluate and test DAMS. As a whole, these workflows and tools create an ecosystem that supports the long term preservation and access of the digitized cultural heritage materials in the UH Libraries unique collections. The project team, consisting of members from Digitization, Metadata, Special Collections, and Web Services, employed an agile development methodology to lay the foundation for the UH Libraries migration from our current system to the BCDAMS. Over nine development cycles, each lasting approximately one month, the BCDAMS team created five applications (named for bayous in the Houston metropolitan area) that address key issues in digital curation: - Persistent identification of digital resources (Greens) - Local management of linked data vocabularies (Cedar) - Preparation of files and metadata for Archivematica ingest (Carpenters) - Metadata editing for Hydra-in-a-Box ingest (Brays) - Representation of archival collections in ArchivesSpace (Halls) In addition, the project team began the complex process of descriptive metadata analysis and remediation to prepare for collection migration, resulting in a Ruby gem for downloading metadata through the CONTENTdm API and an online metadata application profile that is shared by all systems. Each development cycle ended with an internal report documenting the project’s progress.
TDL as part of the Digital Preservation Landscape
(2017-05-24) Mumma, Courtney; Texas Digital Library
The Texas Digital Library is refining our Digital Preservation services and offering them to our members in the context of the greater digital preservation landscape. TDL aims to offer flexible, interoperable, and sustainable digital preservation services for our partners’ diverse holdings that are tethered to good practices. To do this, we want to help our members accomplish their local preservation goals in alignment with existing frameworks like the NDSA Levels of Preservation and the OAIS reference model. TDL continues to offer modular digital preservation services as a result of our new and existing partnerships. We will provide guidance about how such a wide range of technological options allows members to select how they’d like to ensure the longevity of their prized digital collections, acknowledging that not all content requires the same digital preservation treatment. TDL partners include custodians for a range of heritage content, and we want to help situate their current and aspirational workflows within TDL offerings. To illustrate this goal, we will discuss how some TDL members have applied DuraCloud storage services and how they select content for integration with the Digital Preservation Network.
Measuring Repository Use at Texas A&M University
(2017-05-24) Dabrowski, Anna J.; Texas A&M University
This poster concerns usage statistics for Texas A&M University's DSpace repository, OAKTrust. It will describe current data being gathered and reported, the scope and limitations of data types and sources, and undertakings to improve the accuracy and credibility of reported usage.
Designing and implementing a digitization workflow for post-custodial initiatives at the Benson Latin American Collection, UT Austin
(2017-05-24) Bliss, David A.; University of Texas at Austin
This poster will detail the book digitization workflow developed at the University of Texas at Austin's Benson Latin American Collection in Fall 2016, implemented as part of a British Library Endangered Archives Programme (EAP) grant project in Michoacan, Mexico. The project will digitize 192 books containing roughly 150,000 pages of valuable but vulnerable historical material over the course of two years. This grant project dovetails with the Benson's commitment to post-custodial archival partnerships with organizations in Latin America and worldwide. Through these partnerships, Benson archivists provide equipment, training, and digital hosting to often under-resourced repositories to make their materials available to researchers -- without physically removing those materials from their original cultural contexts. For this grant project, a team of historians from Michoacan, trained by the Benson team, is responsible for digitizing and describing materials. Beginning in July 2016, the Benson team worked to develop set of workflows to be implemented by the local project team. After reviewing various digitization methods and equipment set-ups, the Benson settled on a digitization workflow that uses standard DSLR camera, copystand and lights, and Adobe Lightroom to produce high-quality scans quickly and cost-effectively. My poster will outline the Benson's EAP project and commitment to post-custodial archiving, the digitization workflow that was developed, and the lessons we learned during the build-up to (and following) its live implementation in November 2016. The poster will present the workflow developed as the Benson as an effective method of digitization at small and medium-sized institutions. The poster will also offer insight into the process and challenges of a post-custodial approach to archives, which may be new to many conference attendees.
Best Practices for Driving Adoption of Open Educational Resources (OER)
(2017-05-24) Morrison, Ashley J.; University of Texas at Austin
Over the course of a semester, I identified instructors at the University of Texas at Austin currently building or utilizing open educational resources (OER) as course materials. I interviewed those instructors to learn more about their use of OER and identified and documented best practices, which were distributed to subject librarians, to share with instructors in their departments. Outside of the interview process, I conducted research on the role that librarians in other higher education institutions have in driving adoption of OER. The ultimate objective of this initiative is to help drive adoption of OER and other open access materials at UT in the long term. In my poster session, I will share with attendees the strategy I used to get useful interviews from faculty members, key insights and recommendations from my conversations and research, and a link to a completed LibGuide aimed at instructors linking to available OER and tips. I expect that my presentation will be relevant to any academic librarian interested in digital scholarship, scholarly communications, or open access.
You Down With O.D.D.?: Collaborative Development of an On-Demand Digitization Program
(2017-05-24) Krewer, Drew; Scott, Bethany; Fisher, J; Komos, Keith; University of Houston
In August of 2015, the responsibility for digitizing on-demand patron requests transferred from Special Collections to the Digitization Services Unit of University of Houston Libraries. The previous on-demand workflow (and the physical location of the departments) indicated to both parties that a revision of patron scanning services was essential in order to ensure successful communication between the departments and to establish mutual access to required patron/request data and files. Through a new partnership between the units, Special Collections staff now handle patron interactions, reference questions, and prepping requested materials for scanning, while Digitization staff scan the materials, monitor request completion, and upload the images to be delivered to patrons. This presentation details how the initial challenge resulted in the creation of new workflows, the development of an online request management system, and an online user interface for patrons to submit their requests. We will discuss our decision-making process regarding the delivery and tracking of materials, the drafting of an on-demand digitization policy, and the identification of requirements and features of the on-demand tracking app to facilitate the new cross-departmental workflow. We will also discuss the technical framework and specifications of the web application and how we envision expanding this service to publish images requested on-demand in the UH Digital Library, allowing user demand to inform and expand online access points to our unique materials and collections.
The Challenges of Hybrid Digital Libraries: the Royal Society Journal Collection
(2017-05-24) Ferlier, Louisiane; Routhier-Perry, Stephanie; The Royal Society
The Royal Society Journal Collection: Science in the making is an ambitious collaboration between the library and publishing team of the UK and Commonwealth academy of sciences. As publisher of the oldest continuing scientific journal in the world, the Royal Society is creating a new digital archive of all its published periodicals dating from 1665 to 1996 (when the publications were born digital). Digitising 450,000 pages in a year is a huge challenge, but the project is also developing a new platform to host a sample of digitised manuscripts relating to the history of the making of the journals. The archives of the Royal Society contain a wealth of manuscript materials demonstrating the invention of peer-review and the evolution of the system of submission from private correspondence to standardised systems, and displays wonderful photographs and sketches that could not be included in the original publications. Our paper will address the challenges we have faced in creating this archive, from day-to-day management to overall scientific questions about creating a sustainable digital archive. We will address those challenges from a dual perspective: that of a digital librarian and that of a digital humanities scholar. Investigating the importance of curation, preservation and innovation in the making of the digital collection, we have insisted on the importance of collaboration at all stages of the project. We hope to showcase how our innovative platform, ‘Science in the Making’, will allow new connections between contributors or documents, and engage a wide audience by making use of open technology and adhesion to open community standards such as IIIF, W3C Web Annotation Model, etc. Our presentation to the Texas digital community will be an opportunity for us to introduce the platform to the United States, and to discuss the importance of opening scientific archives, to make sense of the history of science as a collaborative space.
The Board of Regents Reports and Minutes digitization case study: how we did it faster, cheaper, and better
(2017-05-24) Moore, Jeremy; North, Megan; Peters, Todd C.; Mazzei, Erin; Texas State University
Alkek Library's Digital & Web Services Department at Texas State University is digitizing the University Archives' Board of Regents Reports and Minutes collection. The collection is comprised of an estimated 45,000 pages including bound books, most of which can be unbound for rapid sheet-feed scanning, and loose-leaf onion skin pages. This presentation will describe the project lifecycle starting with why it was prioritized for digitization, the development, testing, and validation of scanning workflows using FADGI standards, and the creation of custom software to automate processes. We will also explain why our student technicians were more than happy to rescan over 700 images and why it was the best decision to make for consistency, speed, and quality.
UNT Libraries ETD Citation Analysis Project
(2017-05-24) Andrews, Pamela; Klein, Janette; Harker, Karen; Alemneh, Daniel; University of North Texas
This presentation will explore the project plan for an upcoming citation analysis of University of North Texas Libraries' Electronic Thesis and Dissertation (ETD) Collection. The goal of this project is to create and implement a method for conducting citation analysis on ETDs for collection development purposes. The first stage of our project will be an analysis of ETDs for citations using items from the digital library. As the Portal to Texas History was launched in 2002, this will define our corpus sample from 2002 to present, providing over 6,000 ETDs for analysis. This pilot will allow us to test our method on a specific URL string target before expanding to collect broader citation data for analysis. In this presentation, I will briefly outline our goals, pilot study, and preliminary methodology.
Performing Arts Research and Linked Digital Artifacts
(2017-05-24) Egenes, John; University of Otago
Using the production of a record album by New Zealand artist Donna Dean as a case study, I am working to create a digital archive that will allow researchers in the Performing Arts to collect and archive data from their performances, exhibitions, compositions, recordings, films, and other "one-off" events that currently are not able to be directly referenced by other researchers. This project will involve collaboration between Otago University's Library, Information Science, Computer Science, and Music Department, in order to create the database archive and user interface. The project is in its initial stages, and I am seeking input or ideas from others -- especially those in fields of data collection and management.
Beyond the Classroom: The Advantages of Open Educational Resources and Digital Collections in University Instruction and Research
(2017-05-24) Neal, Jessica C.; Trinity University
Digital access platforms to special collections and archived materials paired with the increase in open educational resources (OER) has caused significant change in the tools scholars and instructors use to access, retrieve, and share knowledge. The usage of digital collections and OERs in instruction and research has cultivated a new tier in academic collaboration and analysis that provides quality visual context that extends beyond the classroom. OERs also promote a more interactive hybrid method of teaching and learning that creates space for library resources, specifically digital collections to be integrated into the curriculum and instructional aims of institutions. Together, digital collections and OERs work congruently to support the platform of Open Education, which is to link teaching, learning, and collaborative culture. This poster presents on the economic, social, and academic advantages of including OERs and digital collections in university teaching and learning.
Approaches developed to ensure accuracy and consistency of metadata for TRAIL reports
(2017-05-24) Rosenbeck, Craig; University of North Texas
The TRAIL collection is a compilation of technical reports funded by government research and published primarily ranging from 1920’s to 1980’s about a variety of topics. The TRAIL consist of National Advisory Committee for Aeronautics (NACA) and Non-NACA objects and TRAIL stands for Technical Report Archive and Image Library. The collection consists of approximately twenty thousand objects spanning thirteen decades, covering fifty states and forty-seven countries. The University of North Texas (UNT) libraries harvested records NACA reports from the NASA website with existing metadata. There were some reports harvested from other TRAIL initiatives. The scanning of the Non-NACA reports were mostly done at the UNT libraries. In the early phases of the project, which was approximately around 2010, partial records were done, with intention of completing them at a later date. After the initial phase of the project, metadata is based on MARC records and editing was done at the UNT libraries in order to meet UNT libraries’ standards. Metadata came from different sources and had different levels of remediation. We needed a way to evaluate which records are most in need of editing and to identify problems we specifically wanted to target, instead of editing every record. There are special aspects for quality control implemented to safeguard accuracy and consistency in the digital library. The UNT libraries chose two primary issues pertaining to the TRAIL project, which could be identified and quantitatively measured. The first issue relates to incomplete records, records not having all eight required fields. The UNT libraries metadata guidelines define a minimally-viable record as having values for each of the eight required fields include: (main title, language, content description, subject, collection, institution, resource type, and format). Since, field values can be measured by the system, we can easily find records that are not “complete” based on that criteria and keep track of the number of records completed. The second primary issue refers to records that have creation dates at the first of month. This criterion is crucial because UNT libraries discovered there were discrepancies in the frequency of dates falling at the beginning of the month, mostly records harvested from NACA. The possible reason is due to a requirement or an issue entering dates into the database. An identifiable/measurable action can be implemented making minor changes to increase overall accuracy of these specific records. The priority is given to completing and fixing records of scanned objects. The graphs will display measured progress improving consistency and completeness of metadata in collection. An explanation will be given on why UNT libraries chose the criteria and other problems occurred that are not measurable. A description will be given on how improvement of findability and user experience. This poster may assist other institutions in identifying measurable problems in their metadata related to accuracy, consistency, or completeness. The implications presented in this poster, shows UNT libraries designed a plan, justified the plan, and able to show measureable results; which allows other institutions to begin implementing consistent steps to improve records.
The Dr. Hector P. Garcia Papers: Providing Access to Records of an Under-documented
(2017-05-24) Cobourn, Alston Brake; Texas A&M University-Corpus Christi
I propose a 7 minute presentation on a project undertaken by TAMU-CC to bring awareness and provide increased access to an important collection, the Dr. Hector P. Garcia papers, which documents his work with and life as a part of the historically under-documented Mexican-American community in South Texas. I will discuss how Special Collections and Archives worked with History Associates to guide their processing of the 600 linear foot collection and creation of a focused Omeka-based digital exhibit. The library also worked with the campus Marketing and Communications & Public Affairs departments to spread the word about the online exhibit through articles on the school website and press releases. We plan to add more access by ingesting all of the digitized items to TAMU-CC's TDL DSpace repository and linking to this content in the collection’s online finding aid. We plan to build upon the excitement this project has generated by next addressing the papers of his sister, Dr. Clotilde P. Garcia, who was also a Corpus Christi doctor and social activist. I am currently developing a processing plan for her 107 linear foot collection and plan to build a focused digital exhibit after I complete processing. We hope to again utilize the TDL to expand digital access.
SHARE: A free, open, data set about research and scholarly activities across their life cycle
(2017-05-24) Polk, Theresa; Adair, Ashley; University of Texas at Austin
SHARE is a higher education initiative whose mission is to maximize research impact by making research widely accessible, discoverable, and reusable. To fulfill this mission SHARE is developing services to gather and freely share information about research and scholarly activities across their life cycle. SHARE is building its free, open, data set by gathering, cleaning, linking, and enhancing metadata that describes research activities and outputs—from data management plans and grant proposals to preprints, presentations, journal articles, and research data. This poster, presented by two members of SHARE’s pilot Curation Associates program, will present SHARE’s mission and work, as well as key technical features of SHARE 2.0, which launched in 2016.
Scholars@TAMU, an Integrated Research Information Management System, as Sociotechnical System: Contextualized Use Cases for Different Disciplinary Communities
(2017-05-24) Herbert, Bruce; Budzise-Weaver, Tina; Green, Sheila; Meador, Arwen; Texas A&M University
Scholars@TAMU is a new research information management system (RIM) at Texas A&M that compiles scholarly expertise profiles for faculty and other research investigators to improve the discoverability of scholarly expertise, enhance the scholarly identity of researchers and facilitating new research collaborations. Scholars@TAMU serves as system of record for academic reputation at Texas A&M by harvesting publicly available research data (e.g., grants and publications), and restricted/proprietary data from disparate sources into compiled expertise profiles for faculty, investigators, scholars, clinicians, community partners, and facilities. We have used the concept of sociotechnical systems to guide the development of library services that use Scholars@TAMU for different disciplinary communities. Describing Scholars@TAMU as a socio-technical system highlights the interaction between people and the RIM, especially in the context of Texas A&M organizations and work places. The Office of Scholarly Communications is collaborating with subject liaisons librarians serving the College of Medicine, the Performance Studies Department, and the School of Public Health. While all three departments are broadly interested in scholarly impact and reputations, the varied norms of the disciplines as well as the specific goals of the faculty and organizations required us to develop different services as well as adapt Scholars@TAMU and the data contained in the faculty profiles for each organization. This presentation will describe the use cases identified in three disciplinary communities at Texas A&M broadly focused on scholarly and societal impact, as well as the contextualize programs that were developed to meet these needs.
Sharing “Gabo” With the World: Building the Gabriel Garcia Marquez Online Archive
(2017-05-24) Ballou, Jullianne Hughes; Barnard, Megan; Adams, Abigail; Lozano, Daniela; Blake, Ryan; Diaz, Diana; Shaheen, Celia; Harry Ransom Center, University of Texas at Austin
In 2014 the Harry Ransom Center acquired the papers of Nobel Prize-winning author Gabriel García Márquez (1927-2014), considered one of the most significant writers of the twentieth century. Recognizing the worldwide interest in the writer’s work, as well as his importance among scholars, the family of García Márquez gave the Center permission to share significant portions of the collection online. In 2016, the Council on Library and Information Resources (CLIR) granted the Center a Digitizing Hidden Special Collections and Archives award to digitize more than 24,000 pages from the Garcia Marquez archive. The project, Sharing “Gabo” With the World: Building the Gabriel Garcia Marquez Online Archive from His Papers at the Harry Ransom Center, will allow scholars, educators, and students everywhere unprecedented free access to manuscripts for novels, a memoir, screenplays, and nonfiction writings; notebooks; scrapbooks; photographs; and related ephemera. Decisions about how to build the digital collection, including selecting and presenting items for digitization and scanning delicate, intricately structured materials were made in close consultation with the Ransom Center’s archivists and conservators. Of particular importance was the decision to preserve and conserve the original materials and allow the digital collection to serve as a reflection and extension of the physical collection. The panel will be comprised of staff from several departments at the Center, all who have worked to make García Márquez’s papers accessible to a diverse, bilingual audience, including those researching his born digital files. Megan Barnard will talk about acquiring the papers; Celia Sheehan and Diana Diaz will discuss conserving and scanning delicate materials, in particular the collection's scrapbooks; Jullianne Ballou and Daniela Lozano will talk about metadata creation for the physical collection and the appropriation of that metadata for the digital collection; Abby Adams will talk about cataloging born digital material in the collection; and Ryan Blake will discuss the process of curating a small selection of photographs from thousands of images.
Digitizing for Accessibility: Building a Multimedia Disability History Archive That’s ADA Compliant
(2017-05-24) Schenk, Krystal; Leverenz, Andrew; University of Texas at Arlington
In the late 1960s, disabled students convinced UT Arlington administrators to make the campus accessible to students with a wide array of disabilities, striving to make the school into a model campus for Texas and the greater Southwest. This pioneering spirit continues today with establishment of the Minor in Disability Studies in 2013, the first such program in the southern U.S. In order to support this new program and to preserve a rich campus history, the UTA Libraries assembled hundreds of items from its Special Collections relating to people with disabilities, including photographs, videos, reports, letters, and objects. Added to these were oral histories from a wide variety of disability rights activists, athletes and coaches in adapted sports, advocates for higher education accessibility, and alumni of UTA, among others. The resulting Texas Disability History Collection website was built using the Drupal content management system. The size and scope of the project posed several challenges, including how to merge metadata from 27 separate collections, how to prepare the materials to be accessible by people with disabilities, and how to design and test the website to ensure the broadest accessibility.
The Truth of the Story Lies in the Details: Challenges of Providing Context in the Born Digital Materials of Writers
(2017-05-24) Adams, Abby; Harry Ransom Center, University of Texas at Austin
By now, librarians and archivists are familiar with the challenges surrounding data recovery and preservation of born digital materials in archival collections but providing researchers access to such content, particularly in the papers of writers, can be a multi-faceted problem. As we know, not all legacy file formats are conducive to migration, and it is impossible to find applications to view each and every format. Conversely, many scholars want access to a creator’s works in the original environment they were generated in. Much can be discovered about an digital writing habits and computing history and what influence, if any, they had on his/her composition style. From the size of a computer screen to the sticky notes on a desktop to annotations in a word processing document, these details and more provide key contextual information that is often lost in a standard on-site access model where files are migrated to a software agnostic format and viewed on a modern day computer. As more and more researchers seek answers to these questions, answers that are much clearer with analog collection materials, what responsibilities do librarians and archivists have to gather and disseminate a creator’s computing history and digital writing habits, to collect and maintain obsolete hardware and software, to develop models for emulation and virtualization services? The presentation will address such issues using collections at the Harry Ransom Center as examples.

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