2019 Texas Conference on Digital Libraries
Permanent URI for this collectionhttps://hdl.handle.net/2249.1/156348
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Item Leadership Academy 2019(Texas Digital Library, 2019-05-20) Bailey, DianeItem TCDL 2019 Conference Program(Texas Digital Library, 2019-05-21) DeForest, LeaItem TCDL 2019 Opening Plenary Session & Keynote(Texas Digital Library, 2019-05-22) DeForest, Lea; Park, Kristi; Vaidhyanathan, SivaItem TCDL 2019 Signage(Texas Digital Library, 2019-05-21) DeForest, LeaItem Vireo 4 Workshop. Y'all ready for this?(Texas Digital Library, 2019-05-21) Larrison, Stephanie; Mumma, Courtney; Starcher, ChristopherThe walls of development are down and Vireo 4 is taking flight! Are you ready to get your learn on? The Vireo Users Group Steering Committee is proud to offer this free workshop where you will get the essential training you need to use this powerful new system. •Want to separate your dissertation submissions from theses? •Want to give students of Creative Writing their own unique submission area? •Want to include the undergraduate theses in the institutional repository, or preserve them in a separate location? •Tired of correcting the names and emails of committee members students have provided? •Need to collect information from submitters you were never able to do previously? •Happy with what you have and want to keep it that way? All of this and more is possible with Vireo 4. Learning outcomes include: •Understanding the core differences between Vireo 3 and Vireo 4. •Understanding the new organizational structure of Vireo 4 and how to create workflows •Understanding the use of field profiles for customization of workflows •Understanding the creation and application of controlled vocabularies Bring your laptop for hands-on exercises that will prepare you to construct your institution’s unique workflow. This workshop is only open to current users of the Vireo ETD Submission & Management System.Item Querying & Accessing Scholarly Literature Metadata: Using rcrossref, rorcid, and roadoi(Texas Digital Library, 2019-05-21) lakovakis, ClarkeLibrarians are increasingly called on to gather and analyze metadata from the scholarly literature. This may include understanding open access publishing at their own institutions, publication patterns in specific disciplines or journals, citation analysis, and much more. Software developers have created a number of packages for accessing the scholarly literature in R over the last several years: among them rcrossref, rorcid, and roadoi. These packages make use of the APIs in their respective systems to allow users to execute specific queries, and pull the structured data into R, where it can be reshaped, merged with other data, and analyzed. While some experience with working in R will be helpful, this session will assume no knowledge of R. Therefore the session will begin with a brief introduction to what R is, what it can do, and how to operate in the R Studio environment. In advance of the workshop, attendees will be provided full instructions for installing R and preparing their computers for the session. They will also be provided pre-written R scripts, as well as step-by-step instructions for each section of the course. This will help ease them into using R, and will serve as a resource they can use in the future as they make their own queries. Three R packages will be introduced that allow us to access the scholarly literature. rcrossref interfaces with the CrossRef API, allowing users to pull article metadata based on DOIs, keywords, funders, authors, and more. This can be immensely powerful for collecting citation data, conducting literature reviews, understanding publication patterns, and more. rorcid interfaces with the ORCID API, allowing users to pull publication data based on a specific ORCID iD, or to input names and other identifying information to find a specific individual’s identifier. Finally, roadoi interfaces with Unpaywall, allowing users to input a set of DOIs and return publication information along with potential locations of open access versions. By the conclusion of the session, attendees will be able to work with and analyze data in R on a basic level, and will be familiar with some of the major functions in each of the listed packages. On a deeper level, they will have more powerful tools for gathering subsets of the scholarly literature, in clean and structured formats, based on specific parameters. Furthermore, as the session is designed to provide basic competence in R, attendees will be able to make use of a far more powerful tool than spreadsheet software, such as Excel. As librarians are increasingly required to master and make sense of data, using R provides many more paths for analysis and visualization, and therefore understanding of that data.Item Give it Away Give it Away Give it Away Now(Texas Digital Library, 2019-05-21) Degler, RoyLearn how to promote and give away free textbooks. Our library needed a simple and functional way to distribute OER textbooks created as part of the Wise Open Textbook Initiative, which offered faculty a stipend to develop or adopt OER textbooks. This presentation introduces OERx, a textbook delivery system, built using Modx and Adopt an OER Textbook suggestion site to aid faculty with selecting OER textbooks. The OERx software is free to all and you’ll learn how to get it for your library.Item LaTeX for Beginners(Texas Digital Library, 2019-05-21) Barba, Ian; Barba, Shelley E.LaTeX is an important document standard for a variety of disciplines. LaTeX has features that make it unique from other document software (MS Word), that allow for greater flexibility. However, as a result of these features, the format may be less intuitive for first-time users. This proposed workshop will cover basic use of LaTeX editors, as well as an introduction to the markup language of LaTeX. Participants will gain a basic understanding of how to use the format to create documents, how to enter plain text, and how to format non-standard scripts and typesettings. For professionals that work directly or indirectly with students, particularly graduate students writing theses and dissertations, familiarity with LaTeX improves libraries’ ability to help navigate the document creation process. Though librarians typically have little to no familiarity with LaTeX, its prominence as a document standard argues for librarians to change.Item TDL DSpace User Group Pre-conference Session(Texas Digital Library, 2019-05-21) Creel, James; Davis-Van Atta, Taylor; Lyon, Colleen; Park, Kristi; Warga, EdwardThe TDL DSpace User Group proposes a full-day (10:00 AM - 4:30 PM) preconference to take place on May 21, 2019. A series of interactive sessions has been planned and will be offered to any TCDL registrant, regardless of whether they are a member of the User Group. Key presenters and organizers for each session have committed to leading the planning and design of this pre-conference in collaboration with the coauthors of this proposal. The proposed pre-conference schedule is as follows: 10 AM - 12 PM: Hack-at-thon session with possible breakout sessions, including focuses on DSpace fundamentals and DSpace API functionality; 12 PM - 1 PM: Networking lunch; 1 pm - 2:30 PM: DSpace import training workshop, focused on using the SAFCreator tool and SAF bulk packaging functionality; 2:30 PM - 3:30 PM: DSpace Accessibility Panel, with potential participants including representatives from DuraSpace, TDL developer staff, and UT-Austin DEI community; 3:30 PM - 4:30 PM: TDL update on DSpace 7, with a virtual call from Tim Donohue at DuraSpace. This preconference has been developed in coordination with the entire TDL DSpace User Group and addresses many of the most pressing issues faced by the community. Each session will be developed in open collaboration with the User Group so that there are opportunities for members to interact with one another around a variety of different aspects of the DSpace technology as well as repository services and scholarly communication more generally.Item Coming Together: How Digital Preservationists, Archivists, and Public Reference Staff Transformed a Preservation System for Enhanced Access(Texas Digital Library, 2019-05-22) Jones, Caroline; Myers, Mark; Thomas, BrianThe introduction of the Texas Digital Archive (TDA) exposed gaps between digital preservation, archival description, and reference services at the Texas State Library and Archives Commission (TSLAC). Faced with overwhelming and unmediated access, librarians and archivists asked: “But how will users find what they’re looking for?” User feedback highlighted the need for an integrated workgroup to develop well-rounded solutions and anticipatory measures, a move that required focus on transforming our tendency towards silos and reactive solutions towards improved planning, communication, and understanding. Our approach leveraged the diverse skills and vantage points within our team. This panel discussion reflects on the evolution of TDA features, challenges faced, and advances made. The result of this ongoing collaborative effort is continually improving access to TSLAC’s digital collections. In this presentation, Senior Electronic Records Specialist, Mark Myers, will provide some background on the development of the TDA, the need for speedy implementation of the public access portal, and the resulting issues related to the differing expectations between the archives and reference staff. Reference Archivist, Caroline Jones, discuss the problems front-line staff had in assisting researchers looking for documents in the TDA and the development of search tools including general and customized search tips pages and accompanying videos. Electronic Records Specialist, Brian Thomas, will discuss development of external search pages drawn from TDA metadata, customization of the TDA interface for better usability, incorporation/addition of responsive design, developing a unified metadata schema, how TDA upgrades to facets and filters affected the metadata requirements, and design of pages.Item Web-Archiving: Preserving Vital Records and Enhancing Discoverability and Accessibility(Texas Digital Library, 2019-05-22) Davis, Sara; Gattermeyer, RachelIn an effort to be more eco-friendly and to keep current with trends in how people connect with information, the University of Wyoming (UW), like many institutions and companies, has elected to become as paperless as possible. UW’s decision has logically led to an increase in electronic records and a decrease in creation of paper records. Whether electronic or analog, records are essential in documenting the history, culture, and governance of an organization, and records retention schedules in archives are commonly used to ensure vital records are kept and maintained according to best practices and state laws. The high possibility of disappearing online records makes implementing a records retention schedule particularly challenging in the ever-changing digital world. In order to capture vital records before they disappear, archivists must be proactive in educating record creators about records management, which includes new spaces like digital, online, and social media records. The American Heritage Center (AHC) has implemented use of web-archiving and created access points to these digital assets to promote, educate, and empower users. The AHC used this opportunity to not only educate record creators that websites are of vital importance and need to be collected and preserved but also to inform patrons that these records exist and how to access them. This paper will discuss implementation of using Archive-It to capture websites, strategies for increasing discoverability and accessibility to the archived websites, and tactics for positive and transparent donor relations.Item Using Open Source Tools to Improve DSpace Statistics(Texas Digital Library, 2019-05-22) Borrego, Gilbert; Hill, Natalie; Liu, Chia-Hui; Lyon, ColleenOne of the ways library staff demonstrate value to repository submitters is through the use of usage statistics. While DSpace provides usage statistics on page views and downloads, the accuracy of those numbers has been called into question. Also, the data itself isn’t presented in a particularly user-friendly format. The library staff at UT Austin, despite a challenging budget, have continuously sought to improve the accuracy and presentation of usage statistics produced in DSpace. In our presentation, we will discuss our use of RAMP (Repository Analytics and Metrics Portal) to improve the accuracy of the statistical information gathered from both DSpace and Google Analytics. We will also describe the script we wrote to aggregate the RAMP statistics in spreadsheet format as well as our deep dive into our usage statistics to discover trends in the data. Lastly, we will talk about our current efforts to collect the usage statistics in a database format that will allow for easier deduplication and querying. Participants will learn the pros and cons of repository usage statistic tools, the skills and resources required to implement similar workflows, and how collected information has informed our services.Item The IRUS-USA Pilot Project: Collecting Standardized IR Usage Statistics(Texas Digital Library, 2019-05-22) Chaplin, David; Graham, Wayne; Jones, Hilary; Kim, Katherine; Lambert, Jo; Macintyre, Ross; Needham, Paul; Nowviskie, Bethany; Perrin, Joy; Rubinow, Sara; Thompson, Santi; Williford, Christa; Wong, LauraThe value of Open Access (OA) in supporting effective research is widely recognized. Institutional repositories perform a key role, facilitating global knowledge sharing and enabling academic institutions to share research outputs with a wider audience. Within this context, measuring the reach of research is key. Tracking, monitoring and benchmarking usage of scholarly resources helps to demonstrate value and impact. It supports understanding of an institution's research; informs both policy and process for a wide range of stakeholders; and identifies emerging trends within local, national, and often international contexts. Part of Jisc’s Open Access offer, IRUS (Institutional Repository Usage Statistics) enables institutional repositories to share and compare usage data based on the COUNTER standard. The service provides access to authoritative, standards-based statistics supporting universities to gain a better understanding of the breakdown and usage of their institution's research, which they can share with key stakeholders. The implementation of IRUS in the United Kingdom, known as IRUS-UK, provides a clear indication of the significant level of UK repository usage. The IRUS-USA pilot project is an opportunity to launch national benchmarking in the United States and potentially initiate international comparison. This session will focus on the IRUS-USA pilot project, a joint effort between Jisc in the UK and the Council on Library Resources/Digital Library Federation in the US. Drawing upon quantitative and qualitative assessment data, this session will update the TCDL community on the IRUS-USA pilot project’s achievements and lessons learned at the pilot’s conclusion. It will highlight examples of best practices, as well as opportunities for international coordination and cooperation. It will conclude by sharing the benefits of standardizing data to create clear and understandable impact measures and the emerging common practices with similar tools and metrics.Item Automate it: A Deep Learning Solution for Library Archives(Texas Digital Library, 2019-05-22) England, Cale; Prud'homme, Patrice-Andre; Soliday, HunterIn the fall of 2018, the Oklahoma State University Library started to look into machine learning to increase the visibility of archival collections. The primary focus of this project was to create automata that would assist in inventory work, focusing on metadata. This project created a methodology that, using universal policy, is able to incorporate all forms of metadata to a single format to address inconsistencies in existing metadata. Using this framework we began adding general metadata tags (“dog”, ”cow”, etc.) created via deep learning. The second phase of this project was a facial recognition databasing system that was designed with the intent of being able to trace individuals featured in the Oklahoma State University yearbook collections to works in other archives, in order to give said works a more general context. This presentation will focus on the techniques used for this project, explained for the purposes of being used in other digital collections.Item Enhancing Discoverability of Geospatial Data within Collections of Distinction: Perspectives on a Collaborative Effort to Develop GIS Services(Texas Digital Library, 2019-05-22) Arnspiger, Crystal; Carbajal, Itza A.; Lamphear, Anna; Pierce Meyer, Kathryn; Shensky, Michael; Strickland, KatherineThe University of Texas Libraries constantly strives to improve its ability to share its distinctive collections with the campus community and the world. As part of this effort, the UT Libraries has worked to enhance discoverability of geospatial resources (datasets, paper maps, scanned map images) through the development of a geographic information system and GeoBlacklight search portal. This project has to-date focused on developing a data storage solution for geospatial resources in three of the UT Libraries’ collections: the Benson Latin America Collection, the Alexander Architectural Archives, and the Perry-Castañeda Library (PCL) Maps Collection. These collections were chosen both for their academic significance and the varied structure of their geospatial data which was well suited for system testing and development. The Benson’s internationally renowned collection of historical maps and manuscripts with descriptions of historic places in colonial 16th century Mexico and Guatemala, commonly known as the Relaciones Geográficas, offered an opportunity to devise text processing workflows for developing a geospatial dataset. The Alexander Architectural Archives’ Buildings of Texas dataset, with 6250+ records of built works, provided a chance to devise strategies for extracting spatial and temporal information from tabular records for modeling the complex relationships between people, places, and events. The final test collection, a series of scanned Army Map Service maps from the PCL Maps Collection, presented the opportunity to develop workflows for georeferencing maps, generating metadata, storing rasters, and scaling server resources. A stakeholder group was assembled for this project that was comprised of digitization and preservation personnel, cataloging staff, data services coordinators, and librarians with strong connections to the collections selected for project involvement. This group was tasked with developing the requirements for a minimum viable product for the two major system components, the spatial data infrastructure for storing collections data and the GeoBlacklight search portal, and for testing these components during development to assess their stability and efficacy. The system development itself was carried out by a team within the UT Libraries’ Information Technology department who used input from the stakeholder group to guide their work. This panel will allow each major actor in the development of the UT Libraries’ GIS system to share their perspective. Librarians will comment on the challenges of preparing their data for ingestion into the GIS system as well as on the system’s benefits for their respective collections. Personnel from the UT Libraries’ IT department and Digitization and Preservation department will provide their respective views on the technical development of the system and the workflows devised to prepare new data for incorporation into it. The business product owner who has been responsible for coordinating communication between the stakeholder group and system developers along with various aspects of data preparation and technical development will also be on the panel to add another perspective. Overall, this panel discussion will allow attendees to gain a multifaceted and nuanced understanding of the challenges and benefits of developing a geographic information system for storing and enhancing discovery of geospatial resources from library collections.Item Sorin: A new research workflow management tool from St. Edward’s University(Texas Digital Library, 2019-05-22) Gibbs, Casey; Kosarek, AlexSt. Edward’s University’s Munday Library has spent the last year developing a new open source web application, Sorin, that combines several common research- and instruction-related activities into one simple, intuitive experience for searching, organizing, taking notes, and collaborating. Sorin offers library communities a simple and user-friendly way to assemble catalog and open web resources into collections that can be collaboratively edited, annotated with rich text, shared with other users, published to the open web, and exported to external platforms such as Google Docs. Sorin combines features for managing citations, pdf, and other file attachments, notes, and bookmarking or importing other users’ collections for easy access to essential reference collections, such as readings lists, syllabi, bibliographies, or research guides. Sorin offers a self-contained, extensible, and fully-functional user experience for library services. Frankly, it’s crazy for a team the size of Munday’s (or any size) to develop an application from scratch, but by doing so, we have significantly buttressed our ability to stay synchronized to our users’ evolving expectations and needs, and to protect ourselves and our users from platform obsoletion and vendor lock-in. Though significant work still remains on expanding the range of other platforms Sorin interoperates with, the core architecture is simple, extensible, and rock-solid, and we have open-sourced it to encourage other organizations to experiment with it -- and, we hope, team up. Please join developers Casey Gibbs and Alex Kosarek for a demonstration of the application and a discussion about: - Some of the roles Sorin can play in academic settings - The technology it’s built on (preview: Elixir and React!) - Our development and user testing processes - Adoption of the platform at St. Edward’s - How your organization can try out the software and get involved - What happens next. [Presenters] Casey Gibbs is the Digital Services Manager at St. Edward’s University’s Munday Library. He has previously worked at the Art Institute of Chicago and the Chicago Institute for Psychoanalysis. He’s into Proust, esoteric programming languages, and his family. rgibbs@stedwards.edu Alex Kosarek, a full-stack web developer, loves making things. If he’s not coding, he is building things out of wood or spending time with his family. akosarek@stedwards.eduItem Collaborative Governance: Creating Shared Leadership for a Unified User Experience(Texas Digital Library, 2019-05-22) Bolton, Micheal; German, Elizabeth; Mosbo, Julie; Potvin, Sarah"For years, the line between public and technical services has narrowed, blurred, and, in many ways, eroded. From a user-centric point of view, there is no difference between the libraries’ chat service, article access, instruction session, digitized archives, or group study rooms -- it is all the library. While libraries continue to adapt their organizational structures to reflect the new realities, cross-departmental work and cooperation will always be necessary in order to provide positive user experiences. This presentation outlines different governance structures that exist within a single institution. We will reflect on the alignment and conflict that comes from multiple perspectives and purviews. The presentation will also use a case study of the launch of digital exhibit software, Spotlight, to demonstrate the types of barriers that exist and how they can be overcome.Item Lightning Talk from a 2019 Cohort Fellow on the Authenticity Project Fellowship(Texas Digital Library, 2019-05-22) Donahue, RaquelThe Authenticity Project Fellowship Program is a joint, three-year project (2019-2021) between the HBCU Library Alliance (HBCU LA) and the Council on Library and Information Resources’ Digital Library Federation (CLIR/DLF), and applicants were notified of their selection in December 2018 for the 2019 Cohort beginning in January. The project is funded by the Institute of Museum and Library Services (IMLS) Grant RE-70-18-0121-18 to support three annual 15-person cohorts of early- to mid-career librarians from historically black colleges and universities and promote genuine exchange among participants from HBCUs and predominantly white institutions (PWI). It grew out of a previous collaboration between HBCU LA and CLIR/DLF for their Forum Pre-conference for HBCU and liberal arts college participants, alongside a conference travel fellowship program for 24 DLF HBCU Fellows. In each year of the Authenticity Project’s Fellowship, fifteen Fellows are matched to a voluntary library mentor associated with an HBCU LA library, or with a strong HBCU background, and a Conversation Partner from the DLF membership, to assist them with professional development goals, networking opportunities, grants, and various projects of interest to them and their respective libraries. Fellows will also receive full funding for travel, lodging, and registration to attend the annual DLF Forum in Tampa, FL in October 2019 and Learn@DLF workshops, in addition to access to cohort online discussion spaces, in-person networking opportunities, and microgrant funding opportunities for inter-institutional projects. Fellows will participate in quarterly facilitated discussions online and are encouraged to make the most of this year-long, intensive mentorship opportunity.Item Reclaiming Resonance Through Research: Academic Libraries Create New Ways to Service their Growing Campus Community(Texas Digital Library, 2019-05-22) Troutman, BrookeAt the University of Texas at Arlington Libraries, a new service has been created by the librarians in the Faculty Services and Online Engagement (FSOE) department. This new service is focused on tenured or tenure track faculty to assist them with developing their digital identity, broadening their research impact, and boosting their scholarly profile. The University of Texas at Arlington has recently gained R1 status among Texas universities for achieving significant growth in research activity. With the encouragement of library administration, librarians in FSOE saw a need and wanted to provide leadership in the development of new and relevant ways in which to support its faculty and students in their research, while at the same time, helping the library play a role and contributing to fulfilling the campus strategic plan. In turn, the library was searching for new innovative ideas and programs to reclaim its resonance and relevancy within the campus community. The team of liaison librarians developed a metrics consultation service that not only supports faculty with tenure and promotion by providing citation metrics and impact factors, it goes far beyond and also focuses on other factors and tools that can boost the scholarly profile of their faculty. By using new metrics software such as PlumX, Publish or Perish, ORCID scholarly identifiers, social media platforms, website development, and its own Research Commons institutional repository, the program is aimed at faculty of all ranks, and has branched out to Ph.D. students as well. The service has been a success that is still developing but has reached over 100 faculty members to date. The program is also aimed at educating researchers on lesser-known elements of scholarly communication such as open access, author rights, predatory publishers, and alternative metrics. This presentation will discuss the road to the development of this service, its implementation, its current successes, roadblocks along the way, and plans for the future. The presentation will highlight the outreach measures that have been employed to gain faculty buy-in and challenge the perceptions of many senior faculty members. Changing the perspective of researchers by testing out new techniques for outreach, as well as employing old fashioned relationship building through more personal interactions. These goals will also be analyzed on a larger scale that applies to advancing academic libraries into the future through new avenues of support and collaboration. The developing librarians aimed for a goal of supporting the university, but also have taken their library down a path of renewed value, relevance, and reverberation.Item Texas Data Repository - National Transportation Library Conformant Data Repository(Texas Digital Library, 2019-05-22) Nugent, MichaelIn 2018, I started the process of submitting the Texas Data Repository (TDR) to the National Transportation Library (NTL) for inclusion in its list of data repositories conformant with the US Department of Transportation's (DOT) Public Access Plan. The NTL has a list of guidelines that a repository must meet before it can be included. These guidelines are based on the 16 CoreTrustSeal requirements "which are intended to reflect the characteristics of trustworthy repositories." As a team, we had to document TDR's conformance, preferably using public facing documentation (e.g. FAQs), for each of the 16 different requirements. The effort began in earnest in March and the final documentation was delivered to NTL on December 13, 2018. The DOT's Public Access Plan was published in 2015 and covers all DOT employees and awardees from non-DOT organizations working under a DOT grant, contract, or other agreement. As part of this plan, all publications must be submitted to the NTL digital repository (ROSA-P). Similarly, all data (to the extent feasible) must "be stored and publically accessible for search, retrieval, and analysis." When seeking funding from the DOT, research proposals "must include a supplementary document labeled "Data Management Plan" (DMP)." In this DMP, researchers outline their strategy(ies) to deposit digital data sets in a repository that enables and allows for search, retrieval, and analysis. Since the TDR has been certified by the NTL as conformant (awaiting documentation from the NTL attesting to this 1/22/19), DOT-funded researchers at the TDR member institutions will be able to use the TDR and its services in the DMP. In my presentation, I plan to 1) inform the wider community of TDR's conformance; and 2) describe the steps taken to show conformance.