2013 Texas ETD Association Conference/US ETD Association Region 3 Joint Conference

Permanent URI for this collectionhttps://hdl.handle.net/2249.1/156767

Texas A&M University, College Station, Texas

March 28, 2013 – April 1, 2013


TxETDA is collaborating with the US ETD Association in 2013 to offer its first regional conference. USETDA Region 3 includes the states of Arkansas, Colorado, Kansas, Louisiana, Missouri, Nebraska, New Mexico, Oklahoma, Texas, and Wyoming. Non-Region 3 members are also welcome to attend.

This year's conference will provide practical information to advance the knowledge of ETD professionals, as well as to provide opportunities for networking with graduate school and library colleagues.

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Recent Submissions

Now showing 1 - 8 of 8
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    Myths and Value in the Deposit of ETDs: A Final Teachable Moment
    (2013-03-06) Carlson, David
    Presentation given on March 1, 2013 to Texas Electronic Thesis and Dissertation Association (TxETDA) meeting at Texas A&M University. The presentation addresses the issue surrounding the choices made by student in access upon deposit of their thesis or dissertation in the Institutional Depository. Various responses to these concerns are discussed. Accessible from: http://hdl.handle.net/1969.1/147902
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    A Comparison of Features Among ETD Submission Systems
    (2013-02-08) Larrison, Stephanie
    This poster will provide a comparison of features offered by different Electronic Thesis and Dissertation submission systems in an easy to understand and visually appealing table. The intent of this poster is to offer a quick snapshot of what ETD systems can do to help potential and current users determine which products may best fit their needs. I will be comparing Vireo, the open-source Electronic Thesis and Dissertation Submission and Management software developed by the Texas Digital Library, and Proquest’s free web-based ETD Administrator.
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    Creating and Evaluating Metadata for a Large Legacy Thesis Collection: From “Vocational Agriculture” (1922) to “Microemulsion-Mediated Syntheses” (2004)
    (2013-02-08) Creel, James; Potvin, Sarah
    In the summer of 2012, Texas A&M University Libraries uploaded more than 16,000 retrospectively-digitized masters-level theses, dating from 1922 to 2004, into our DSpace institutional repository. A Retrospective Theses collection was added to the repository to house these new items, within the Office of Graduate Studies’ existing DSpace community. Item records for the Retrospective Theses collection were created by mapping existing MARC records, then transforming and enhancing this metadata. Records included fields encoded in our Qualified Dublin Core schema, as well as the custom Thesis schema developed by the TDL member consortium. MODS metadata records were also generated, to be stored as bitstreams. This poster will: (1) give an overview of the processes employed to create metadata item records for this large collection of legacy masters theses; (2) preview efforts to improve upon metadata for the collection. We expect this case study of our previous and ongoing efforts around metadata for the Retrospective Theses to be helpful to institutions seeking to establish or adjust digital collections of legacy theses.
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    Templates with Style: Upgrading a Basic Microsoft Word Template
    (2013-02-27) Dromgoole, Christine
    In the spring of 2011, Texas A&M began the process of developing a more advanced version of our Microsoft Word Template. The previous template was basic, with the margins and page numbers pre-set and placeholder text on key pages (title page, table of contents, list of figures, etc.). We received numerous requests from students to include more of Microsoft Word’s functionality, especially the styles and automatic lists. In response to this feedback, we developed a template that incorporated these features and a few more. We piloted the template in the summer of 2011 with a small group of students. After tweaking the templates based on their experiences, we made the template available upon request to any student seeking it for the fall of 2011 and the spring of 2012. These two semesters were successful, and in the summer of 2012, the templates and instructions were made publically available on our website. Response from students has been positive overall. Students have reported that the templates save time and make the process easier because of the automation.
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    Implementing an ETD Program at a Decentralized University; Tricky But Doable
    (2013-02-08) Reilly, Michele; Gould, Mary; Roberts, Bernice
    The University of Houston is a campus of 12 colleges all offering masters and doctorate level education. These programs are not directed by the Graduate and Professional Studies (GPS) department, thus making concentrated efforts and mandates extremely difficult, if not virtually impossible. Collaboration between the Library, the GPS, and the graduate staff of each college make the implementation of a successful ETD program possible. By developing a strategy of promotion, training of college staff advisors, faculty and students and enhancing buy in and open communication, the ETD team at the University successfully brought all the colleges on board with a minimum of hiccups. This panel presentation will discuss the strategy that worked well for us and invite an open discussion on how you might be able to apply them to your institution.
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    Vireo 2.0: An Evolving Partnership in the Service of ETDs
    (2013-02-08) Hammons, Laura; Park, Kristi; Phillips, Scott
    Vireo Electronic Thesis and Dissertation Submission and Management software, developed by the Texas Digital Library as an open-source application, is a leading tool for graduate offices and academic libraries who accept, manage, and publish theses and dissertations online. During 2012, an evolving partnership among the TDL, the Vireo Users Group, and an emerging open-source community of developers produced two new versions of the Vireo software. These updates provide users with improved usability, greater customization options, and powerful new publishing features. In this presentation, several stakeholders in the Vireo project will discuss the capabilities and limitations of Vireo, share the progress made with the application over the past year, and briefly discuss the new features and improvements in Vireo 1.8 and 2.0. The panel will also discuss the Texas Digital Library’s relationship to Vireo as (1) a development partner on the project, (2) a Vireo hosting solution for its member institutions, and (3) an organizer, in collaboration with the Vireo Users Group, of the growing open-source community around Vireo. Finally, the panel will reflect on the evolution of Vireo and share a vision for future collaborative work on the software.
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    Batch It-A Quicker Way to Bring ETDs into the Bibliographic Utility
    (2013-02-08) Thompson, Santi; Wu, Annie
    As the University of Houston moves toward an all-electronic thesis and dissertation submission process, the ability to provide efficient description and access to the increased volume of ETDs is more important than ever. This presentation will describe the University of Houston Libraries’ recent efforts to explore and expand batch processing in our ETD workflow. The batch process provides a method to load edit and to import ETD records into the library catalog in a far more automated manner. The presentation will outline the barriers that existed in the previous workflow, highlight key resources (including Vireo, MarcEdit, and OCLC Connexion) used to automate the workflow, describe unintended challenges, and discuss the outcomes and increased efficiency yielded by the new batch process. While the presentation offers useful information for other institutions interested in batching ETDs for inclusion in library catalogs, it also aims to facilitate a discussion regarding the successes and pitfalls that other institutions have encountered while utilizing batch processing to make ETDs accessible for users.
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    Determining and Mapping Locations of Study in Theses and Dissertations: A Spatial Representation and Visualization Tool for ETDs
    (2013-02-08) Weimer, Kathy; Creel, James
    Theses and dissertations play a significant role in the scholarly literature, and many refer to locations of interest or regions under study. We have created a tool to generate interactive maps of the geographic locations referenced in theses and dissertations. This visualization affords increased awareness of the numerous locations being researched and which departments and majors are studying each location. More broadly, the interface supports multidisciplinary research, student recruitment and faculty collaboration. Using geographic and gazetteer metadata and open source mapping applications, this tool provides knowledge of the depth and breadth of locations studied to researchers, graduate students, faculty and those seeking entrance into academic research. In addition, the tool presents researchers with serendipitous geographic and interdisciplinary connections. Beyond the visualization and interactive search interface, the tool directs the researcher to the completed theses or dissertation stored in the university’s instance of DSpace, our institutional repository. The beta version of the tool consists of several DSpace curation tasks to take a given ETD through each step of the metadata creation and mapping processes. Once the tool has suggested geospatial metadata for an ETD, the DSpace administrative interface allows curators to approve the suggested metadata values. In addition, we have manually annotated a subset of ETDs with geographic metadata to enable an evaluation of the tool. The long-term goal of this project is to extend the content to include all Texas Digital Library ETDs, and beyond, for a widely used search mechanism.