2014 Texas ETD Association/US ETD Association Region 3 Joint Conference

Permanent URI for this collectionhttps://hdl.handle.net/2249.1/156768

Texas Tech University, Lubbock, Texas

March 27, 2014 – March 28, 2014


TxETDA is collaborating with the US ETD Association to offer its second regional conference. The theme for this year's conference is "Harness the Wind". ETD professionals are encouraged to harvest the energy from the changing winds that surround ETDs to energize and advance the field.

USETDA Region 3 members are especially invited to attend this conference, but all of those with an interest in ETDs, regardless of location are welcome. USETDA Region 3 includes the states of Arkansas, Colorado, Kansas, Louisiana, Missouri, Nebraska, New Mexico, Oklahoma, Texas, and Wyoming.

TxETDA and USETDA aim to increase the knowledge of ETD professionals and enhance ETD operations by providing professional development opportunities and encouraging the sharing of best practices. Additionally, this conference provides unique opportunities to build bridges and engage in conversations between the graduate school and library around ETD-related issues.

The conference fee ($60 early bird, $70 regular registration ) covers all sessions and some meals.

Visit the 2014 TxETDA/USETDA Region 3 Joint Conference homepage for additional information.

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Recent Submissions

Now showing 1 - 4 of 4
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    A Comedy of Errors: Preservation Challenges at Texas Tech University
    (2014-03-05) Winkler, Heidi; Perrin, Joy
    While there has been much written about starting ETD programs and the ongoing discussions surrounding embargos, there has not been much published about the struggles of the long-term archiving and curation of a collection of ETDs throughout multiple systems and various operational missteps. As we close out Texas Tech’s first decade of ETDs, we cannot help but to reflect on our unique situation in the number of times the collection has been moved or changed, with or without proper oversight. This has resulted in a number of near misses and caused a vast amount of cleanup work. Learn from our mistakes as we go through some of the curation pitfalls of ETD collections as we have experienced them and present some suggested best practices.
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    Convening a Graduate Student Copyright/IP Task Force
    (2014-03-03) Hammons, Laura
    In Fall 2013, Texas A&M University convened a task force whose charge was to look at inconsistencies in and identify issues with current graduate student copyright/intellectual property rules and policies, to recommend changes, and to consider crafting scenarios that address who owns copyright in a variety of circumstances (e.g., independent research, funded research, as a result of/or in the course of on-campus employment, etc.).Throughout the fall semester the task force, with broad representation from across campus, reviewed the language in existing rules, policies, guidelines and practices as they pertained to graduate student copyright and IP in the thesis/dissertation and other scholarly works. Gaps and inconsistencies were identified, and best practices from peer institutions considered. This information was then used to form the basis of the task force's recommendations, which addressed needed changes to existing policies, rules, and guidelines; training; faculty-student authorship guidelines and practices; and, thesis/dissertation authorship and copyright issues. This presentation will address the events leading up to the convening of the task force, the various issues considered in the task force, and outcomes, including implications for other master's/doctoral degree granting institutions.
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    Tilting at Windmills: Creating an Embargo Policy
    (2014-03-03) Babcock, Renee E.
    The University of Texas at Austin has required online publication of doctoral dissertations for over a decade, but since the Fall of 2010, UT Austin has required all master's and doctoral students to publish their ETDs open access through the Texas Digital Library. Approximately 1800 ETDs are submitted each academic year, and are managed by a staff of 3 in the Office of Graduate Studies (OGS). There has been some concern from students and faculty as to what effect ready availability of ETDs will have, especially regarding the ability of our graduates to rework their dissertations into future publications, whether as a monograph or journal articles, or to protect their interests in patent applications. At times, that concern has been at cross purposes with the policies of OGS. Over the last 3 years, OGS has created and fine tuned a policy to allow students to embargo their ETDs in a way that tries to balance the needs of the institution to make our scholarly research available to the public with the needs of our graduates and our faculty. As a result, we've seen an increase in the number of files that are actively embargoed each semester. This presentation will cover a brief review of how our policy was formed, how we currently implement embargoes of our ETDs, challenges of managing a large number of ETDs and embargoes with a small staff, some new challenges that we are currently facing, and the future of our embargo policy.
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    Sharing the Kool-Aid: A Blend of Library and Grad School Philosophies
    (2014-03-03) Witkowski, Kristine; Holmes, Ramona
    Due to the decentralization of the University of Texas at Arlington Graduate School in April of 2013 and the reorganizations of the university libraries in July of 2013, UT Arlington Libraries acquired the ETD Coordinator from the graduate school. This opportunity allowed us to examine each other’s processes, policies, and points of view. What we found were vastly different practices and philosophies. Ultimately, we needed to explore ways to blend all viewpoints in this unique situation. Among many differences, there was a need to unify our values in regards to open access and intellectual property rights. Additionally, we had to evaluate different embargo policies, how we approach educating students about open access, and how we are considering non-traditional ETD materials as part of our role housed within the Digital Creation unit: a unit that provides digitization, conversion, and born digital materials for the UTA campus. Finally, we have recently begun to contemplate the benefits of allowing individual colleges to set their own standards, and letting go of our need to control mechanical checks of the PDF. This presentation addresses our evolution over the past 9 months and the how we are refining our ETD processes with an eye towards digital publishing. We now find ourselves in a state of perpetual development, exploring opportunities from implementations of new software to how we educate our faculty, staff, and students about intellectual property rights.