Hello, my name is William Flores
and I am the Institutional Repository Specialist
at the University of Texas Rio Grande Valley.
April 20, 2021 marks the one year and a half anniversary of the implementation
of the UTRGV ScholarWorks institutional repository.
This poster focuses on work flows, notable questions and responses,
total outreach emails, total responses, marketing campaigns
that we've done, withdrawals, and usage statistics.
In October 2019, the library began a direct outreach campaign focusing on
new publications as an initial contact point.
Two new services were offered to faculty members,
a publication check for self-archiving rights and a mediated deposit.
The top part of the poster goes over the results of the outreach
the scholarly communications department has been doing
since the launch of these community services.
A work flow for submissions was developed
and there are three major parts of this work flow:
identifying correct institutionally affiliated authors,
rights checking of works, and uploading the works onto the repository.
These were then divided into eight parts:
works identification, author verification, reduplication,
rights checking, acquiring the full text, meta-data edit,
and finally the submission into ScholarWorks.
As of April 27th 2021, 7,774 new items have been uploaded to ScholarWorks,
with approximately 172,137 downloads since October 2019.
The bulk of these items includes journal articles, theses, and dissertations
from one of our legacy institutions, as well as the material included such as
faculty presentations, video recordings,
and special collections material migrated from other platforms.
The University marketing communications department's
and the library's outreach committee's promotional materials
have been created catered to the various methods of communication.
Notecards, templates, videos, flyers, and posters have been created
and have also been placed in staff lounges, mailrooms,
and high traffic areas.
Thank you.