- Okay welcome everyone
to the September, 2020 TDL member forum.
We're glad you've joined us today.
I'm Christie Perk,
I'm the director of Texas Digital Library,
and I'm joined by our deputy director,
Courtney Muma and Leah Deforest
our communications manager,
as well as a couple of our members
who will share announcements in today's forum.
We're obviously coming to you
in a slightly different format
than our usual Adobe connect webinar.
We've been using Adobe connect
for these meetings for nearly a decade.
And we're using a new platform today
which is our Zoom webinar platform.
So bear with us as we experiment with this
we're still learning a little bit about it ourselves.
If you're new to Zoom or Zoom webinars
here's just a really quick tour.
Since it is set up as a webinar,
participants' microphones and videos are muted.
So you'll only see those of us
who are presenting information today.
Presenters will also keep their mics
and videos muted until it's their turn to present today.
We hope you'll use the chat box
at the bottom of the screen
to say hello and let others know that you're here
or make comments throughout the presentation.
And if you have a question
you can use the Q and A section.
We'll have a few minutes
for questions at the end of the forum as normal.
And we'll also have a quick poll at the end
to see how you like this new platform.
All right.
A couple of reminders as we start.
If you have questions
please feel free to use that Q and A box.
You also have the ability to
we'll also share out these slides
and we are recording this
so you'll be able to access it
on the TDL YouTube channel later on.
I'm going to start with some updates
from me and then we'll do service and project updates
as usual from Courtney and I.
And we'll wrap up with community updates
from Leah and from a couple of our members.
We'll end the forum with Q and A as usual.
We are a few weeks into the fall semester now
so congratulations to all of you
on the start of this new and highly unusual school year.
Many member libraries and partners have
created entertaining and informational
welcome back messages and videos
to kick off the fall semester.
We've been seeing those have collected
a handful of them on our website.
We'll drop a link in chat now to that link.
And if your Library has created a welcome back message
we would love to see it and add it to our collection
so email us at info@tdl.org
to share those fun and creative photos and videos.
We have continued to update our curated
anti-racism resources and COVID-19 resources pages
as well as new content has been shared.
We've started a new section
on our anti-racism resource list
to capture mental health resources
for the black community.
And we've added links to member campus
COVID reporting data on our COVID-19 page.
These COVID reporting dashboards
some of which were developed with help from Library staff
learnt great detail to the evolving situations
at each campus.
And we'd love to see your campuses dashboard and share it
senders and any other resources you'd like to share
as usual to info@tdl.org.
Before we dive into service and projects updates
I also want to make you aware
of a couple of published reports that have come out
since we last met.
The first is this lyricists diversity equity and inclusion
survey report or DEI report.
In an effort to gauge current policies and practices
around DEI lyricist surveyed its membership
of more than a thousand galleries,
libraries, archives, and museums
about their activities in three areas,
policy and infrastructure, recruiting, training
and retaining a diverse staff
and third maintaining and building diverse collections.
They recently presented the results of that survey
and we hope you'll check it out to learn more
about what peer institutions and others
in the glam communities are doing in this area.
We'll share a link to this full report in chat
which you can download as a PDF.
And we invite you and encourage you to check that out.
And secondly I want to make you aware
of an accessibility survey report
that started with a survey in fall of 2019.
When a group of researchers,
including from TDL member institutions
conducted a research study
on accessibility practices related
to institutional repositories.
The study focused on the Digital content collected
in IRS and workflows at academic libraries
more so than on the websites and software platforms
and their accessibility.
Thank you to all who participated in the survey.
We collected 145 responses from 20 countries
and many, many of them were from Texas institutions.
The results of the survey
as well as the research data are now available
in the DSpace repository at Texas state university
and we'll pop those links in chat now.
Okay. Now we'll move on to a few projects
and services updates
and we'll start with another accessibility item.
This past summer UTI school master's candidate
and our former help desk technician, Katherine Smithroat
focused her capstone projects
on auditing the accessibility
of a few of TDL service offerings
but focused primarily on DSpace repositories.
Her full report is accessible
in our capstone projects collection
and we'll share a link for that in chat.
Katherine performed a detailed assessment of the
accessibility of our DSpace repository hosting services.
And she also did some preliminary assessment
of some other platforms that we use.
She assessed the interfaces
for each of these programs primarily.
This project will serve for us as a baseline analysis
and action guide for future development work
in making TDL services more compliant
with accessibility guidelines.
So I expect we'll be talking more
about the results of this survey
and how they're guiding our work in the next year.
We'll be starting on that work
in earnest in 2021, most likely
given the other work that's on our plates right now.
In the meantime we invite you to check out
Katherine's report and our DSpace repository
and we're grateful to her
for the work that she did on behalf of our member libraries.
Next, I'll give an update on our journal hosting service.
We're continuing to work through upgrades
of all of our 70 plus hosted academic journals
and are at the point now
when all of our subscribing institutions
have been given the opportunity
to test and schedule the upgrades.
As a reminder,
we're working with each individual journal team
for each upgrade.
So this project has involved outreach to 75 or so
distinct journal management teams
to schedule the upgrades for a minimum disruption
to their editorial workflows.
We've completed upgrades to 51 of these journals
and starting this week
we are beginning to upgrade the remaining 20
what we're affectionately referring to as
our stragglers at our convenience.
So we expect to complete those upgrades
by the end of October,
and then do some additional work
on our roadmap for the journal hosting service.
Since we began this process
a new minor release of OJS has come out
so it has a few key bug fixes and improvements in it.
So we will be following up this major upgrade
with a minor upgrade to all journals
in either October or December.
We have a couple of time slots set aside for that
depending on how timing works out.
That upgrade will be minor,
it won't require the migration
and other extensive coordination
that the current upgrade to version three has required.
We're looking forward to get getting all these journals
up to the very latest and greatest version of OJS.
Okay.
I will now hand it over to Courtney
for a few additional updates on other services and projects.
- Thank you Christie.
Hi everybody.
Alrighty. First I want to tell you a little bit about DPLA.
TDL senior developer Nick Woodward,
has been working with our new
Digital Public Library of America partners
at Houston Public Library
to prepare their first harvest into the DPLA
from our TDL hub.
We are eager to harvest from more TDL members
as soon as possible.
So we're going to demonstrate the new aggregation
during next month's forum
so please be here to see that.
For more information about this service
and to learn how to become part of it.
You can visit the service documentation
on TDLs confluence Wiki,
and Leah's going to drop that link into chat for us.
Alrighty, next slide, Christie.
For those of you who use TTLs vireo electronic theses
and dissertations submission service
you've been engaged with upgrades
throughout the summer and into this term.
Your help has been essential to our lead developer
of Vireo Franks Moniac
as you've helped him identify issues
that were a barrier to transitioning to Vireo four.
He continues to work with all vireo users
to make final adjustments
and we hope to see the first move into production very soon.
For a refresher about the video for changes
we have the vireo user group meeting
available on TDLs YouTube account.
Additionally, we have the new user documentation
and frequently asked questions
about the upgrade in migration on our confluence Wiki.
And new short training videos are in progress
with the vireo user group steering committee.
I also want to remind you that the USETDA 2020 conference
has been changed this year to a free online
virtual town hall meeting
which is scheduled for next Wednesday, September 23rd
from noon until 5:30.
The conference theme:
Making connections, scholarly communication
in the Digital age
will focus on the impact and implications
of connecting scholars and research from across the country
and around the world.
TDL is proud to be a sponsor
for USETDAs 10th annual conference
and we'll co-host the virtual vireo user meetup
next Wednesday as well.
Leah will share the link to learn more
and to register for that conference in chat.
And now I'm excited that
move on to the community updates
and I'm going to hand it over to Katie Rojas,
our guests from UTSA
to talk about TDLs web archiving, Texas interest group.
- Hello everybody.
So as Courtney said, thank you.
As Courtney said,
I'm going to talk to you guys about
the web archiving, Texas interest group.
Next slide, please.
So a little context about our group
if you aren't aware,
the group is relatively new.
We were established at the web archiving Texas meeting
which was hosted by TDL at Baylor this past November.
And the purpose of the group
is to build a community around web archiving in Texas.
Bring people together to share skills and resources,
to accomplish shared goals
and amplify our work that impacts the national
and international web archiving community.
There is a listserv which is listed there.
We have quarterly meetings on fourth Thursdays of the month,
and anybody's welcome to join our group.
So you don't have to be working at
a TDL member institution
but you know, if you are, that's great too.
And if you'd like to request to join
please email info@tdl.org.
Next slide, please.
So our group's goals for getting started were to one,
establish a TDL archive-it consortium.
Archive-it is a service that many of us in the group use
for web archiving.
And so that has been done.
Thank you, Courtney, for all your hard work on that.
Another goal was for us to build
a list of shared resources and that's currently in progress.
The confluence Wiki page for the group,
which is hosted by TDL
is where those resources will be included.
And you can see all the documentation
about our group there as well.
That'll be shared in the link slide
at the end of this presentation.
And finally, the main thing that I'm here
to talk to you about is the subgroup that I'm a part of.
The goal of avoiding duplication of effort
and collaborative collection building.
So we decided that we wanted to build
a list of Public facing sites of Texas web collections.
So basically like your homepage,
where all of your web collections are listed
your main access point for that.
We wanted to explore collaborative tools
such as cobweb and university of North Texas nomination tool
to think about how we might be able to work together
on creating collaborative collections for what resources
or also to make sure we're not stepping
on each other's toes and collecting the same thing.
So another part of that is
a survey of web archiving practices in Texas.
And that's a Google forum
they're going to share that link in chat.
So the survey is super short.
It should take maybe five minutes tops to fill out.
But we're trying to figure out
who is collecting web content.
So which institutions across the state
are collecting web content.
You don't have to be in archival repository
you know, maybe you're just like doing this
as part of your work with the Public Library
or something like that and you're not an archivist.
That's totally fine.
We just want to know who is web archiving.
We also want to know what's being collected.
So the subjects or topical areas that are being collected
and the scope of collecting
and then finally, how are you collecting?
What kind of systems are you using?
Are you using archive-it
are you using web recorder, heritrix, whatever.
And even if you're not currently web archiving
we would still really love to hear from you
if you're just thinking about it
or if you've done it in the past and maybe you know,
your efforts have been kind of languishing lately
that's totally fine.
We just want to know kind of what's going on
with institutions across the state
so we can get a better picture of
what everyone is doing and
you know, inform the Texas community
of what everyone is doing.
So, you know, if somebody is collecting on
LGBTQ issues in Texas and another institution
across the state is also collecting on the same thing.
You know maybe you want to talk to each other or you realize
that you're collecting the exact same websites.
And so you don't want to do that.
You don't want to spend your your time and energy doing that
because web archiving can be really
time and labor intensive.
So the link to the survey is in the chat.
If you are not the person who is
doing web archiving at your institution
or thinking about doing web archiving
we would love it if you would share it
with the person who is responsible for that
or who might be responsible for that,
if you're, you know just in the planning phases
or not currently web archiving.
And I think that's all I have to say about survey.
Thank you for listening.
These are the three of us who are working in the
avoiding duplication effort in collaborative collection
building subgroup.
Myself, I'm at the university of Texas at San Antonio,
Lauren Ko at the university of North, Texas
and Mary Manning at the university of Houston.
We are working together on this effort.
So if you have questions
please feel free to reach out to us or Courtney.
And that's it.
Thank you guys.
I will turn it over to Leah.
- Awesome.
Katie, thank you so much for presenting on that
and thanks to you and Lauren and Mary
for heading up such an awesome project.
This is going to be great.
Hi everyone.
Good morning, this is Leah Deforest.
I'm the communications manager with Texas Digital Library.
I want to share a quick save the date
for an upcoming meetup
with PDLs imaging group
which is called screen sharing is caring.
This is going to be next month online,
October 27th, 2:00 to 3:30 PM.
I'm going to pop a link into chat
where you can learn more and register.
And they also are asking people to sign up to present
if you're interested.
We're going to share a bit more about this, you know
because sharing is caring
and you'll hear more about this soon, but for now,
I'm going to hand things over to Michael Jansky
with UT libraries.
- Thanks, Leah.
And hello everyone.
I am Michael Jansky,
the GIS and geospatial data coordinator, UT Austin.
The Texas Digital Library GIS interest group
is excited to bring you a new webinar series
starting this fall 2020 semester.
All webinars in the series will be free
and open to anyone who is interested.
Our first webinar will be on Wednesday, September 30th
from 11:00 AM to noon central time.
The presenters will be myself,
Nathaniel Dede-Bamfo from Texas state university
and Cynthia Henry from Texas tech university.
We hope you'll join us
for this first GIS interest group webinar
in which we will be covering key GIS concepts.
And I will specifically be addressing the following topics
the components of geographic information systems,
geospatial data models, and file formats
GIS software platforms
and common GIS functions and operations
so it should be a good overall introduction.
This webinar will also include software demonstrations
that highlight important GIS workflows
and show how GS software can be used
to work with data that's relevant
to the physical sciences, social sciences and humanities.
We'll add a link to the chat
where you can learn more and register.
And I hope to see you there.
Thanks.
And all now hand things back to Leah.
- Thank you Michael,
and to the members of our new GIS interest group
Nathaniel, Cynthia especially for
starting this webinar series.
And also my colleague Alex Suarez, TDL's conference planner
has been instrumental in helping to get this new
webinars series off the ground.
I also want to make sure you save the date
for another new webinar series, which will start next month.
The Texas oral history association,
who just wrapped up their virtual conference last week
will be presenting on a variety of topics
related to the work of oral historians
and their collaboration with archivists.
I'll drop a link in the chat where you can learn more
and registration is going to open for this very soon,
hopefully by the end of the month.
And next step, I have a few exciting announcements
about upcoming OER related events.
So first up TDL has partnered
with the Texas Higher Education Coordinating Board
or THECB to offer a demonstration
of Texas new statewide repository
for open educational resources.
The repository is called OERTX.
It runs on the OER commons and we've teamed up with
the higher ed coordinating board
for a demonstration of this new tool.
I hope you can join us
on Friday, October 2nd, from 11:00 AM to 12:00 PM.
This event is free and it's open to anyone who's interested
but registration will be required.
I'm going to put a link in chat
here after my next slide,
and then you can register there.
If you have any questions about this ahead of time,
please feel free to email me.
Next slide please.
Thanks.
Finally, TDL is so excited to help organize and co-sponsor
the inaugural open Texas conference
which will convene librarians
faculty administrators,
other open education practitioners
and our advocates in Texas.
This year's conference will be fully online
and the call for proposals is open.
The program committee invites proposals
that address topics related to
open education practices and advocacy
and presentations for both novice and experienced
open-end practitioners are welcome.
We're especially interested
in presentations that address some of the following topics,
adoption and creation of OER, open pedagogy
open including copyright equity access and inclusion
policy and campus wide integration of OER,
including course marking and C degrees
assessment including measuring the impact of OER
and any identification of benchmarks
for strategic objectives there.
I'm going to drop a link to the CFP
for the previous slide, where you can learn more.
Please feel free to reach out to me
if you have any questions about open Texas
or about the proposal process that CFP will close next month
on October 23rd.
I think that's it from me.
Thanks everyone.
Back to you, Christie.
- [Christie] Thanks Leah.
I just want to echo Leah's
encouragement to submit proposals
for the open Texas conference.
We're really excited to be partnering
with the Digital higher education consortium of Texas
Digi techs, to organize this conference
and we're hoping it will become an annual event.
It will be, as Leah said, it's going to be fully virtual.
We're keeping it very low cost.
So we want to have as many folks
from the TDL community as possible
participating in this event.
So we hope you'll check out that call for proposals
and submit an open education related proposal for that.
We do have some time left in our half hour for questions.
So if you have any questions
enter those into the Q and A section
of the zoom webinar,
or you can put it in chat
we'll be watching chat as well.
While you're thinking about it,
I'm going to launch a poll
cause we would like to capture some information from you
about how you like the new platform
how you're feeling about it.
So I'm going to launch that poll
and let you give us some feedback.
And in the meantime,
I want to thank Courtney and Leah as always,
but also especially Katie and Michael
for their presentations today.
It is so exciting to hear
about the work that our members are doing
within the Texas Digital Library community
to support GIS and web archiving.
I'm going to leave it open for about 10 more seconds
and then I'll share it real quick before we conclude.
Okay.
So it looks like, you know, most folks like it
or think it's fine
a good quarter of folks aren't sure yet.
Same here, I'm not sure yet either.
So we appreciate you bearing with us
as we experiment and learn about using this new platform.
And if you have other feedback for us
that you want to share separately,
please feel free to do that.
We'd love to improve and hear what you think.
So with that, we'll wrap things up.
Thanks again to all our presenters
and all of you for attending.
It's good to spend a little time with you
and we'll see you next time.
Take care, everybody