- Good morning folks,
this is Kristi Park from the Texas Digital Library.
I'm the director of the Texas Digital Library,
and I want to welcome everyone to the July 2020 TDL Member Forum.
We're glad you've joined us today.
I'm joined today by Courtney Mumma,
our deputy director and Lea DeForest,
our communications manager as well as Alex Suarez,
our administrative associate, who will all be providing updates today.
We have quite a few of
our other members who will share
announcements throughout today's forum, which I love.
I'm so glad everybody's here.
Before we get started,
just a couple of housekeeping items.
As I said at the start,
we are recording this meeting,
so we'll have it on our YouTube channel later on if you
want to download it or listen to it.
If you have questions,
please feel free to use the chat window to ask those.
You also have the ability to download the slides from
the files pod in the bottom left-hand corner at the screen.
We'll follow our usual agenda today.
I'll provide some updates,
and get some announcements.
We'll have some updates on our services, and ongoing projects,
and we'll wrap things up with updates about the community,
both within TDL and outside of it.
Then we'll finish with an open floor for Q&A.
Starting with our director update,
it's hard to believe that it's been
four months at least since we at TDL started working from home.
That's the way we count time [LAUGHTER] during this pandemic.
I hope all of you are keeping healthy,
safe and sane during this time.
It's really hard to believe that it's been four months since this all started,
so much has changed.
Many of our TDL members
have already returned to working in the library at this point.
Many others are preparing to return with the start of the new semester.
We just want to remind you about a few resources we have
available as libraries reopen in various stages.
You can look at the presentation,
and meeting notes from our reopening
the library webinar from earlier this summer.
For those of you who are working with faculty on instruction,
you must find those slides,
and meeting notes from our tips for supporting
online teaching and learning meeting helpful.
Additionally, I want to remind you
that TDL is continuing to move forward with our projects,
and to maintain the pieces of
the crucial digital infrastructure that we're responsible
for that have become even more crucial
to the current moment for researchers, and teachers.
We hope you'll be in contact with us if you have
questions or need support with any of our services.
You can always contact us through our help desk at info@tdl.org.
Another quick reminder that we are really excited about our TDL award ceremony,
and state of TDL webinar that we'll be
holding at the end of this month on Thursday, July 30th.
We're going to use that webinar to announce,
and recognize the TDL Award winner
and celebrate the achievements of our members.
We're working hard behind the scenes to create
a very special online event for everybody who attends,
though we invite you to register,
and let us know you'll be there.
Registration is required, for free.
Seats are limited, so please make sure to register soon.
Finally, before we dive into services,
I want to let you know about
an opportunity to support TLAs black caucus round table.
If you aren't aware of this already,
the black caucus round table seeks to contribute to
library service by promoting services to African Americans,
an open channel of communication among
African American librarians in
all TLA divisions as round table is a discussion group.
They are marking 30 years of service in TLA,
and to commemorate that,
they're launching a Texas-wide donation drive called $30 for 30 years,
so you can donate $30 to support BCRT.
Your donation counts to help ensure future BCRT planning
and program and make sure they continue to thrive.
They have been opened for a while,
but they'll continue through the end of the year.
So if you haven't already donated to BCRT,
you still have time to do that. We encourage you to.
[NOISE] With that, we'll move into some updates from our services and projects.
Starting with our journal hosting service is in Open Journal Systems.
Just a brief update,
we're continuing migration of our hosted OJS journal to the latest version.
Well, [LAUGHTER] a much more recent version of OJS, version 3.1.2.4.
There is a later point release that's come out since we started the project,
so we'll be updating to that after we finish the migration.
We are preparing to launch
the staging journal for three remaining journal sites.
Every other journal site has, at least,
moved into the staging process or is waited to be sunsetted.
So we've completely finished 40 journal site migrations,
and we've got another,
nearly 35 in process,
in various stages, and we've got three more to start the process with.
So we're making progress there.
I also wanted to alert you to a new resource from the OJS Users Group,
which has been meeting monthly.
It is a set of five produced by Justin White,
from UT Rio Grande Valley on
indexing OJS journals in Google and Google Scholar.
So if you are managing a journal hosting service [NOISE] at
your institution and you weren't at the last
OJS User Group meeting would be great,
of course, to take a look at.
The healthier journal managers and
journal team make sure that their content is getting indexed in Google Scholar.
Next, I'm going to pass it over to Courtney
so you can get an update on Vireo and some other project.
- Hi, everybody.
I'll start with a Vireo update.
We are in the process of moving
our TDL-hosted Vireo instances to the latest major release, Vireo 4.
I've been in contact with all the relevant parties at your institution
to help facilitate this work throughout the summer and the early fall.
Frank Smutniak, our lead Vireo developer,
is working through the final details and fixes to
get you all up and running in a new version.
[NOISE] We've been active with several of you already.
A quick reminder that this Friday,
from 1:00 PM to 3:00 PM,
I'm hosting a two-hour training and
preparation session for Vireo 4 upgrades and migrations in your institution.
You can find the registration information in the agenda.
The link here in this slide.
Go to our Confluence Wiki for Vireo [NOISE] if you haven't already signed up,
but I see that a lot of you have already.
Remember that you have to have a free or paid Vireo account in
order to attend, but it is free.
Also, about a month ago,
the Vireo Users Group Steering Committee hosted a Vireo annual meeting of
the Vireo Users Group to discuss
Vireo 4 along with other issues that concern the open-source community.
Notes from that meeting and the recording,
which is close-captioned, are linked from
the TDL Confluence page for the meeting, now.
[NOISE] I also have
two exciting developments in
TDL members discounts for digital preservation systems.
We have gathered enough interested TDL partners to
achieve a 10 percent discount off
of Archive-It [NOISE] from the Internet Archive.
For those of you not familiar with Archive-It.
Archive-It is a subscription service that
allows institutions to build and preserve collections of
born digital content through
the user friendly web application Archive-It partners can harvest,
catalog, manage, and browse their archive to collection.
We want to thank,
especially our web archiving interest group for
helping us achieve this discount for our membership and you'll be
hearing more about this project that we get it rolling with our initial cohort.
Another recent development is a partnership with
artifactual system to allow our TDL Digital Preservation services members.
A significant discount on a hosted supported Archivematica instance,
along with training and other benefits that we're still working out.
Archivematica for those of you unfamiliar is
a digital preservation workflow management system that bundles dozen of
activities required for good digital preservation practice
into a single processing pathway.
At the end of the Archivematica processing,
TDL members will have created
a sound digital preservation package known to
archivists as an archival information package or AIP,
to preserve their valuable and unique digital content using
one or more of the TDL digital preservation storage option,
[inaudible] distributed digital preservation,
Amazon S3 Plus Glacier or any combination of those options.
Baylor University will be the first TDL member to
pilot the service as we work out details and set up for
the service and TDL expects to have the service
described and available more broadly,
including details about pricing by the winter or early spring.
Next, I'm pleased to welcome
Dianna Morganti from Texas state and John Watt from
Texas A&M University to talk about
data carpentry for the Texas data repository members.
- Thank you Courtney,
carpentry encompass three curricula,
data carpentry, software carpentry and library carpentry.
Our focus is probably going to be data and software carpentry depending on
the expertise of the cohort members who make up our grid.
I might add, as part of our membership with the carpentry,
we will get six seats and our group decided to
leverage interests and expertise within
the committee to fill these seats for our initial pilot.
However, if anyone is interested in joining our cohort,
membership for the carpentry additional seats are $1,000.
This membership is currently for
the Texas Data Repository member institutions
only but interested parties can reach out to
their TDL liaison or to John and I.
I'd like to hand it over now to Shelley Barba to kick off community update.
- Hey, everyone this is Lea DeForest.
I'm the communications manager with Texas Digital Library and I'm going
to be making an update on Shelley's behalf this morning.
Thanks, Dianna and John, for telling us about the data carpentry
membership and now I want to tell you a little bit about webinars,
CFT from the Texas, ETDA association.
For the past few years,
TxETDA have facilitated webinars on ETD topics such as legacy,
digitization, nontraditional formats and copyright issues.
The TxETDA group are calling for proposal for webinars
relevant to the ETD field for spring semester 2021,
abstracts need to be no more than 300 words and
also e-mail to Shelley by August 1st 2020 up in a couple weeks.
The proposal abstract requirement and
everything you need to know to get started are listed
on that link above if you click on that learn more on tdl dot org link.
You'll be able to find all the information that TxETDA needs.
The webinars are going to be recorded and posted on
the TxETDA YouTube channel for later watching and the webinar,
they're also open to all ETD related professional,
no matter their location so Texas they know.
I want to encourage everyone to submit your ideas for the web in our series,
if you worked with ETDs or ETD adjacent.
Or if you have a cool idea for a web and access group,
click on the link and applied and reach out to Shelley.
Now I'm going to hand things over to Bethany Scott from
the University of Houston.
- Thank you, Lea. Hello everyone.
This is Bethany Scott.
I'm the digital project coordinator at the University of Houston,
and I'm the chair of A-Tech,
The Archivemanica Texas Users Group.
Just wanted to inform everybody about our webinar that we're holding.
Next Thursday, I'll be moderating and
web panel of presenters from TDL member institution.
Who will provide a look at the current state of digital preservation in Texas.
Through case studies of
their digital preservation effort and activities that are currently underway.
Our presenters include Shelley Barba,
the digital scholarship librarian at tech in tech.
Lauren Goodly, the architects for the waitlist collection at the
Texas State University, the digital archivist,
at UT Southwestern Medical Center,
and also TDL Deputy Director Courtney Mumma will be giving
us more details update on
digital preservation effort at TDL and at the national level.
I hope you all will join us next week.
You can click on the link on the slide to learn more and
register or check out the upcoming events page on TDL.org.
Again, it is next Thursday at 10:00 AM.
Thank you all.
Now, I will hand things over to Adrian Shapiro.
- Thank you. Hi everyone,
this is Adrian Shapiro.
I am a librarian at the Texas University
and the chair of the 2020 CTLC Conference.
Which we are holding virtually this year.
The conference is coming up on August 7th.
We're happy to have Tracy Walker lead Saturday off as our keynote speaker.
She is the monitoring the librarian.
She's the recipient of the 2019 I love my librarian award.
Registration for the conference is free.
You can click on the link on the slides to visit our webisite.
I hope you can all join us next month.
That's all I've got, thank you and I'll pass it on to Alex.
- Thanks, I'm going to touch on the linked data conference,
the LD4 conferences is online through July.
Join in to learn concrete ways that
linked data benefit glam institutions and discover.
Attendees will leave with a better understanding of what linked data is,
how it can be used,
and what you can do to get started or continue to
incorporate linked data in your institution, their projects.
Bringing together a broad range of perspectives and centering diversity,
equity, inclusion and ethics and our discussion.
LD4 strives to bring together,
create a community of practice for link, data and library.
I'm also going to touch on the Fedora users group,
the first online Fedora users group meeting will
take place the week of August 10th, over several days.
The meeting of free and open to anyone who'd like to attend.
It will provide an opportunity for members of the Fedora community to connect,
share information, and provide updates on local projects and initiatives.
If you'd like to present at the online Fedora user's group.
Please click on the link in the slide above to submit your abstract.
The Texas Historical Records Advisory Board
is pleased to announce an expanded awards program for 2020.
In addition to the archival Award of Excellence from
individual and institution THRAB seeks nominations
for the advocacy for
Archives Award and the Distinguished Service Award organization.
Individual programs institutions are all eligible for the new honors.
Grabbing answers awards to be a part of Texas Archive month celebration,
which are in October.
The deadline to nominate yourself or a colleague for an award that August 10th.
Let us know if you nominate them one.
Now I'll hand things back over to Lea.
- Thanks, Alex.
I just want to say that it's been really fun getting to know all TDL members
like a lot of you on the call today at our weekly hangout.
We've also decided that
these fruitful and sometimes hilarious conversations need to move into Slack,
so we can continue them throughout the week.
We launched the TDL Community Slack a month or two ago,
and it's been really fun just learning more about
our members and seeing the personalities behind the music, if you will.
I really want to invite everyone on this call to join our Slack Community.
We have place where you share your recipes,
your pet photos, there's a whole channel devoted to animal crossing.
Whatever conversation we think up next, and sometimes,
we even talk about work-related topics. More to come on that.
But if you're interested,
go ahead and e-mail us at our info@tdl.org,
and I'll make sure to send you an invite to get you started.
I hope I can see everyone there,
it's really fun to see everybody there.
Today, we would normally have a hangout,
but we decided to cancel hangouts when
they fall on the same day as our member forum.
It's been so fun getting to hangout with you on a weekly basis.
I definitely want to echo what Christie said earlier,
that it's just really hard to believe that we
started hosting these hangouts back in
March because they quickly became the highlight of our week among TDL staff,
and I feel like they've been a part of our routine forever now.
We've had a discussion at recent hangouts that we're going to dial back
the frequency from weekly to roughly every other week.
So starting this month,
we're switching to that schedule.
We are skipping today, as I mentioned.
Next week, we'll skip the 29th of July,
then August 5th, August 12th,
we'll skip the 19th of August because that's the forum date.
We're going to decide at
that August 12th meeting whether or not we want to meet on the 26th,
many institutions are starting classes,
and it just might need to take a break at that point.
Another thing to remember is that there's no agenda,
you can come and go as you please,
in that timeframe, 1:00-1:45 PM.
We love seeing your kids,
and your pets are always welcome.
There's a link to the hangout notes,
these are incredibly informal.
We just throw in ideas,
or opportunities, or cool reads if you're interested.
If you want to see what we've been up to,
go ahead and click on those notes,
and I do hope we'll see you at the next hangout on July 22nd.
I think that's it for me,
so I'll hand things back to Christina.
- Thanks, Lea. If you have
any questions for us at TDL or any of our presenters,
you can enter those questions in the chat window now.
I just want to say big thank you to Shelley,
and John, and Dianna, and Bethany,
and Adrian for joining us today to
share more about the things that they're leading,
both inside and under the umbrella of the TDL and outside of it as well,
that are going on in the community.
It's really great to hear about all the wonderful things going on.
See some folks typing in chat,
so hang on for just another minute.
Well, if there are no questions,
I think we will wrap things up for today.
This slide has the list of
links that we've referred to throughout the presentation today,
so you have a handy place to go to find what you need.
We will be posting the presentation in the TDL repository,
and we'll have the recorded video up
on the YouTube channel if we can get it captioned.
If you have any questions for us in the meantime,
you know where to find us, info@tdl.org,
or if you have a technical question, support@tdl.org.
We hope to see you very soon.
If not, we'll see you same time
next month here at the TDL forum. Bye, everybody.